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Engage Cleveland Logo Engage Cleveland · Finance

Coordinator, Accounts Payable

United States, Cleveland · Job Posted January 21, 2026
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Job Description

This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy.

Job Responsibility

  • Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system
  • Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s)
  • Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded to the correct GL accounts and cost centers
  • Research and troubleshoot invoices that were unable to transfer and post to the accounting system
  • Prepare and performs payment run, reviews for accuracy, obtains approval and sends payment files
  • Reconcile vendor statements
  • Communicate with vendors to resolve account discrepancies and responds to vendor inquiries
  • Complete and process credit applications from vendors before routing to supervisor and provide Tax Exempt Forms as needed
  • Works closely with Purchasing to update changes in pricing and terms and respond to related questions
  • Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls
  • Compiles from Concur the employee expense reimbursements, books the expenses via journal entry and creates files used by Payroll
  • Processes the company credit card statements to record the expense submitted through Concur and via spreadsheet
  • Maintains a group of vendors that take credit card payment outside of our normal process
  • Complete assigned account reconciliations as directed
  • Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor

Requirements

  • Demonstrated understanding of basic accounting practices and procedures
  • Computer skills: demonstrated proficiency in MS Excel, Word
  • One plus (1+) years full cycle AP in a fast paced, dynamic environment
  • Attention to detail, accuracy, and consistency of data entry
  • Experience with ERP systems, SAP preferred
  • Experience with an AP Workflow system, Open Text/VIM preferred
  • High School Diploma or GED required
  • Associate degree preferred

Nice to have

  • Experience with ERP systems, SAP preferred
  • Experience with an AP Workflow system, Open Text/VIM preferred
  • Associate degree preferred

What we offer

  • Generous paid time off programs and paid company holidays
  • Annual Discretionary Cash Profit Sharing
  • Immediate eligibility and vesting in 401(k), including 100% company match, up to 5% of eligible compensation
  • Market leading health insurance including medical, dental, vision, and life insurance offerings for associates and qualified dependents
  • Significant company contribution to Health Savings Account with a High Deductible Health Plan (HDHP)
  • Short-Term and Long-Term Disability income protection coverage at no cost to associates
  • Paid Maternity and Paid Parental Leave
  • Tuition reimbursement
  • A strong set of complementary resources to support associate well-being, including resource groups, EAP, and dedicated mental health support
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