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This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy.
Job Responsibility:
Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system
Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s)
Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded to the correct GL accounts and cost centers
Research and troubleshoot invoices that were unable to transfer and post to the accounting system
Prepare and performs payment run, reviews for accuracy, obtains approval and sends payment files
Reconcile vendor statements
Communicate with vendors to resolve account discrepancies and responds to vendor inquiries
Complete and process credit applications from vendors before routing to supervisor and provide Tax Exempt Forms as needed
Works closely with Purchasing to update changes in pricing and terms and respond to related questions
Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls
Compiles from Concur the employee expense reimbursements, books the expenses via journal entry and creates files used by Payroll
Processes the company credit card statements to record the expense submitted through Concur and via spreadsheet
Maintains a group of vendors that take credit card payment outside of our normal process
Complete assigned account reconciliations as directed
Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor
Requirements:
Demonstrated understanding of basic accounting practices and procedures
Computer skills: demonstrated proficiency in MS Excel, Word
One plus (1+) years full cycle AP in a fast paced, dynamic environment
Attention to detail, accuracy, and consistency of data entry
Experience with ERP systems, SAP preferred
Experience with an AP Workflow system, Open Text/VIM preferred
High School Diploma or GED required
Associate degree preferred
Nice to have:
Experience with ERP systems, SAP preferred
Experience with an AP Workflow system, Open Text/VIM preferred
Associate degree preferred
What we offer:
Generous paid time off programs and paid company holidays
Annual Discretionary Cash Profit Sharing
Immediate eligibility and vesting in 401(k), including 100% company match, up to 5% of eligible compensation
Market leading health insurance including medical, dental, vision, and life insurance offerings for associates and qualified dependents
Significant company contribution to Health Savings Account with a High Deductible Health Plan (HDHP)
Short-Term and Long-Term Disability income protection coverage at no cost to associates
Paid Maternity and Paid Parental Leave
Tuition reimbursement
A strong set of complementary resources to support associate well-being, including resource groups, EAP, and dedicated mental health support