Coordination Specialist

• Plan and coordinate a wide range of meetings and events, including department sessions, external gatherings, and corporate functions
• Manage event logistics from initial timeline development through final execution, ensuring each detail is organized and tracked carefully
• Work with hotels, venues, and other vendors to secure favorable terms, review agreements, and support cost-conscious decision-making
• Monitor meeting budgets, maintain accurate expense tracking, and help identify opportunities to control spending
• Arrange travel, lodging, meeting space, and related services for attendees and event participants
• Communicate clearly to ensure smooth coordination
• Support virtual and hybrid meeting needs by preparing and facilitating event delivery
• Maintain organized records, schedules, and event documentation using structured tracking methods and strong administrative follow-through

• 1-2 years of experience in meeting coordination, event support, administrative operations, or a related field
• Strong organizational skills with the ability to manage timelines, budgets, and multiple priorities at the same time
• Strong communication skills and confidence interacting with physicians, vendors, and cross-functional stakeholders
• Experience coordinating vendors, venues, contracts, or travel arrangements for meetings and events
• Budget awareness and the ability to support cost-effective planning decisions
• Proficiency with virtual meeting platforms and standard office tools used for scheduling, tracking, and communication
• A positive, team-oriented attitude with a willingness to learn and grow in a supportive environment

Certified Meeting Planner (CMP) designation is a plus, but not required

• medical, vision, dental, and life and disability insurance
• enrollment in our company 401(k) plan