COO / Senior Executive Assistant Job at Cora Partners (Algarve)

Executive Assistant to CEO

We are looking for a passionate, motivated, high-performing team member to join ...

Location

United States , Phoenix

Salary:

Not provided

Zion & Zion

Expiration Date

Until further notice

Requirements

3+ years of executive assistant experience
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Excellent verbal and written communication skills
Strong critical thinking, problem-solving, and decision-making skills
Proactive and self-directed
Proficient in various software programs including
Excel, Word, PowerPoint, Google Sheets, Google Docs
Flexible team player willing to do what it takes to get the job done
adaptable and enjoys a challenge
Discretion and confidentiality

Job Responsibility

Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
Monitoring CEO’s email to ensure no items requiring follow-up are missed
Support COO and other senior leaders as needed
Managing Leadership Team meeting schedules and notes
Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
Managing our recruiting candidate tracking software system
Managing our company Learning Management System
Overseeing company OKR (objective and key result) process
Assisting with office management
Onboarding new employees in conjunction with COO and team leaders

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Senior Administrative Assistant / Executive Assistant

We are seeking a seasoned Senior Administrative Assistant / Executive Assistant ...

Location

United States , San Diego, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Senior living/care experience is REQUIRED
5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
Experience supporting senior executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities
Comfortable working independently with minimal supervision
Professional, business-direct communication style
High level of discretion and confidentiality

Job Responsibility

Provide day-to-day administrative support to executive leadership
Manage executive calendars, meetings, and scheduling
Coordinate domestic travel for executives (monthly travel for COO
quarterly/biannual events)
Assist executives with tasks related to home office operations
Handle confidential and sensitive information with discretion
Serve as the primary administrative point of contact for a corporate office of ~20 employees
Order and manage office and kitchen supplies
oversee regular inventory
Support office logistics, reservations, and special events

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

New

Executive Assistant

We’re hiring an Executive Assistant to support our Chief Revenue Officer (CRO) a...

Location

United States , Boston

Salary:

Not provided

Lovable

Expiration Date

Until further notice

Requirements

6–10+ years of experience supporting senior executives (CRO, CEO, COO, or equivalent), ideally in a high-growth or fast-paced environment
Exceptional organizational and time-management skills with the ability to prioritize independently
Demonstrated expertise managing complex, high-volume calendars and competing demands
Strong written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Ability to anticipate needs and proactively solve problems before they escalate
Comfort operating in a fast-changing, ambiguous environment
Detail-oriented, execution-focused, and highly dependable

Job Responsibility

Serve as the primary executive assistant to the CRO, ensuring their time, focus, and energy are directed toward the highest-priority initiatives
Own complex calendar management, including strategic prioritization, scheduling across time zones, and managing trade-offs in a fast-moving environment
Coordinate and prepare materials for key meetings, including agendas, pre-reads, briefing documents, and logistics
Track decisions and action items from leadership meetings to ensure timely follow-through and accountability
Partner with GTM leaders (Sales, Marketing, Partnerships, Revenue Operations) to align schedules, communications, and cross-functional priorities
Support recurring operating rhythms such as quarterly planning, forecasting cycles, QBRs, leadership offsites, and board preparation
Draft and manage internal and external communications on behalf of the CRO as needed
Manage travel planning, expenses, and event coordination with a high level of detail and efficiency
Handle highly sensitive information with discretion, professionalism, and sound judgment
Improve systems and processes that enhance the effectiveness of the CRO and GTM leadership team

Fulltime

Executive Assistant

The Executive Assistant role will provide dedicated support to three senior lead...

Location

United Kingdom

Salary:

33242.40 - 37341.58 GBP / Year

Mozilla

Expiration Date

Until further notice

Requirements

At least 5 years of experience supporting senior leaders in complex, mission-driven or matrixed organizations
Proven ability to manage competing priorities with excellent judgment, discretion, and professionalism
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Demonstrated experience working across time zones in remote or hybrid environments
High degree of integrity and comfort handling confidential information
Proficiency with Google Workspace, Zoom, and asynchronous collaboration tools

Job Responsibility

Establish trusted working rhythms with the COO, VP Strategic Communications, and VP Finance & Administration, including preferences, priorities, and communication styles
Take full ownership of complex, multi–time zone calendars and meeting coordination
Streamline scheduling, travel, and administrative workflows across the three executive portfolios
Support logistics and preparation for leadership meetings, cross-functional forums, and external engagements
Build strong working relationships with other Executive Assistants and Executive Program Managers across Mozilla Foundation
Identify opportunities to improve executive support processes and documentation in a remote-first environment
Manage complex and evolving calendars across multiple time zones, prioritizing effectively and anticipating conflicts
Coordinate meetings end-to-end, including preparation, agendas, briefing materials, and follow-up on action items
Plan and manage domestic and international travel, including itineraries, visas (where applicable), and logistics
Handle administrative processes such as expenses, approvals, correspondence, and document management

What we offer

Private Medical Insurance
Extended Sick Leave
Global Employee Assistance Program (EAP)
Retirement Plan contributions
Paid Time Off: 20 days annual leave + sick days and your birthday
Company Holidays + Shutdown
Wellness budget
Professional Development budget
Top up program for Pregnancy and Parental leaves

Fulltime

Executive Assistant

Robert Half is partnering with a respected manufacturing company in Fort Wayne t...

Location

United States , Fort Wayne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C‑suite or senior executives
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Ability to work with discretion, tact, and professionalism
Strong problem-solving skills and the ability to anticipate needs

Job Responsibility

Provide high-level administrative support to C‑suite executives (CEO, CFO, COO, etc.)
Manage complex calendars, schedule meetings, and coordinate travel arrangements
Prepare briefing materials, presentations, meeting agendas, and executive-level correspondence
Screen and prioritize incoming communications
draft responses when appropriate
Handle confidential information with absolute discretion
Coordinate board meetings, leadership team meetings, and off-site events
Record, summarize, and distribute minutes and action items
Act as a liaison between executives, internal teams, and external partners
Support communication flow and ensure timely follow-up on critical items

What we offer

Weekly pay and competitive compensation
A dedicated recruiter invested in your success
Opportunities to build long-term relationships with leading companies
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Strategy and Governance Chief of Staff - Director

Business Management guides and supports the effective management and governance ...

Location

United States , Whippany; New York

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Executive leadership: Demonstrated ability to manage the operating rhythm of a COO organization — driving agendas, actions, and governance processes that enable efficient and transparent decision-making
Organizational and stakeholder excellence: Strong influencing skills with senior stakeholders across businesses, regions, and functions
adept at managing sensitive and confidential matters with sound judgment and discretion
Structured delivery and prioritization: Exceptional ability to bring order and structure to ambiguity — balancing competing priorities, anticipating needs, and ensuring the COO’s focus stays on what matters most
Commercial and operational understanding: Solid grounding in banking, risk, finance, or transformation, enabling pragmatic assessment of issues and alignment with business performance goals
Team leadership and collaboration: Experience leading or coordinating multi-functional teams and driving cross-departmental initiatives with accountability and follow-through

Job Responsibility

Strategic support to senior executives, such as the CEO or other top-level leaders including assistance in the development and execution of in year and multi-year business strategy, research, and analysis to support decision-making and act as delegate for the senior executive in specific situations
Management of Colleague engagement planning in line with the strategic direction, managing communication channels and ensuring effective coordination across different departments and teams
Management of key projects and strategic initiatives on behalf of senior executives, ensuring strategic projects are on track, monitoring of progress, and provision of regular updates to the executive team
Improvement of operational efficiency, alongside functional partners, within the organisation including the identification of areas for improvement, streamlining of processes, and implementation of consistently excellent best practices to enhance productivity and effectiveness
Development of performance reporting for key metrics that reinforce the strategic objectives of the division and support the external commitments made. Analyse and draw insight to drive performance. Involvement in aspects of financial analysis and budget management, including assistance in financial planning, forecasting, cost management and monitoring of financial performance against targets
Support to senior leadership to ensure appropriate resourcing across the business/function including planning and forecasting, partnering with HR to drive talent development and succession planning including the identification of high-potential employees, provision of mentorship and guidance, and support to leadership development and diversity initiatives
Support to the senior executive with risk and control oversight, escalation, crisis management and risk mitigation, support the development of contingency plans, coordination of responses to emergencies, and ensure business continuity
Implementation of a robust governance framework which supports the board of directors, executive forums and governance committees through the preparation of board materials, organisation of meetings, and ensuring compliance with regulatory requirements

Fulltime

Administrative Coordinator

In this Administrative Coordinator role, you will be the backbone of a dynamic l...

Location

Canada , Vancouver

Salary:

25.00 - 30.00 CAD / Hour

Randstad

Expiration Date

April 13, 2026

Requirements

Exceptional proficiency in Microsoft 365, particularly Outlook, Teams, SharePoint, Word, and PowerPoint
Strong "formatting excellence" with an eagle eye for detail in complex documents
Confident communication skills and the ability to "call out" action items to keep projects on track
Leadership qualities and the ability to work independently without constant supervision
High level of discretion and professionalism when handling confidential audit information
Ability to pivot between tasks quickly in a fast-paced environment
Strong interpersonal skills with an extroverted and proactive approach to problem-solving
Approximately 5+ years of experience in administrative support or business administration roles
Proven experience working in a hybrid or remote environment
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)

Job Responsibility

Serving as the primary point of contact for all in-office needs, including coordinating couriers and maintaining office supplies
Supporting logistics for all-hands meetings and quarterly team events to ensure seamless execution
Assisting with employee onboarding activities, including workspace setup and office tours
Coordinating administrative support for special projects, specifically the internal audit, by managing meeting coordination and document organization
Tracking tasks and following up on deliverables to ensure audit deadlines are met
Maintaining digital hygiene and file organization across SharePoint and OneDrive platforms
Assisting with the preparation of board materials, ensuring all documents are perfectly formatted and accurate
Providing complex calendaring assistance for senior team members and managing room bookings
Processing expense reports and assisting with travel research and recommendations
Providing coverage for the Executive Assistant during absences, including inbox monitoring and support for the CEO and COO

What we offer

Opportunity to work with a prestigious organization in the digital innovation space
Hybrid work flexibility, providing a great work-life balance
Weekly pay through Randstad’s easy-to-use digital timesheet system
Access to a network of expert recruiters who can help guide your career journey
The chance to gain experience in a high-level audit and board governance environment

Fulltime

COO / Senior Executive Assistant

Cora Partners

Location:
Portugal , Algarve

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 16, 2026

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