COO / Senior Executive Assistant Job at Cora Partners (Algarve)

Senior Administrative Assistant / Executive Assistant

We are seeking a seasoned Senior Administrative Assistant / Executive Assistant ...

Location

United States , San Diego, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Senior living/care experience is REQUIRED
5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
Experience supporting senior executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities
Comfortable working independently with minimal supervision
Professional, business-direct communication style
High level of discretion and confidentiality

Job Responsibility

Provide day-to-day administrative support to executive leadership
Manage executive calendars, meetings, and scheduling
Coordinate domestic travel for executives (monthly travel for COO
quarterly/biannual events)
Assist executives with tasks related to home office operations
Handle confidential and sensitive information with discretion
Serve as the primary administrative point of contact for a corporate office of ~20 employees
Order and manage office and kitchen supplies
oversee regular inventory
Support office logistics, reservations, and special events

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Executive Assistant to COO

Location

United Kingdom , London

Salary:

25.65 - 26.65 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as an EA, Personal Assistant, or Team Assistant supporting senior stakeholders in a fast-paced environment
Outstanding organisational skills, with the ability to manage multiple priorities and deadlines
Proven experience managing complex diaries, meetings, and travel arrangements
Strong attention to detail and a knack for executing tasks with a high degree of accuracy
Comfort in preparing presentations, meeting materials, and executive communications
Proficiency in Google Workspace, video conferencing tools, and project management platforms (i.e., Asana, Coda), along with an interest in AI technologies
Excellent interpersonal and communication skills, with the confidence to build relationships across all levels of the business
A positive, proactive, and solutions-oriented mindset, ready to roll up your sleeves and dive in
Strong judgement, discretion, and the ability to handle confidential information appropriately

Job Responsibility

Deliver top-notch executive support to the COO and other senior leaders as needed
Proactively manage complex diaries, scheduling meetings across multiple stakeholders
Coordinate all aspects of travel, including flights, accommodations, venues, itineraries, and logistics
Prepare agendas, briefing materials, and meeting packs to ensure leaders are fully prepared
Support leadership meetings by coordinating logistics, managing actions, and following up on key deliverables
Assist in creating presentations, slide preparation, and other vital business materials
Provide project and administrative support on strategic initiatives and cross-functional activities
Act as a trusted point of contact for internal and external stakeholders, building strong relationships across the organisation
Anticipate challenges, identify solutions, and ensure leaders' time is utilised effectively
Collaborate closely with the EA, Workplace, and Business Operations teams to deliver a seamless support experience

What we offer

The chance to work closely with senior leaders, including the COO and executive team
Exposure to strategic projects and initiatives beyond traditional EA responsibilities
A collaborative and supportive environment alongside an experienced team of EAs and Operations professionals
A dynamic, fast-paced workplace where your contributions will have an immediate impact

Fulltime

Executive Assistant to COO

Our client is a global leader in the life sciences and diagnostics industry, dev...

Location

United States , Hercules

Salary:

50.00 - 60.00 USD / Hour

Tucker Parker Smith Group

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree preferred, or equivalent professional experience
5 years of executive administrative experience supporting C-suite or senior-level executives in a fast-paced, global organization
Advanced proficiency with Microsoft Office 365 including Outlook, Teams, PowerPoint, Excel, and Word
Exceptional organizational, multitasking, and time-management skills with the ability to anticipate needs and adapt quickly to changing priorities
Strong written and verbal communication skills with a polished executive presence
Proven ability to handle highly confidential information with discretion and professionalism

Job Responsibility

Manage the COO’s complex and constantly evolving calendar, prioritizing meetings, resolving scheduling conflicts, and protecting critical focus time
Coordinate domestic and international travel arrangements including flights, accommodations, transportation, itineraries, visas, and expense reconciliation
Prepare agendas, presentations, briefing materials, and follow-up trackers for leadership meetings, operating reviews, and executive forums
Serve as the primary point of contact for the COO’s office, interacting professionally with executives, board members, customers, and external partners
Partner with Finance, HR, and other Executive Assistants to support town halls, headcount planning logistics, site visits, and special projects
Review and prioritize emails and time-sensitive communications while anticipating the needs of the COO throughout the day
Process expense reports and maintain compliance with corporate travel and expense policies
Coordinate cross-functional meetings and ensure action items are tracked through completion

Fulltime

New

Administrative Assistant – Executive Support and Operations

We are recruiting on behalf of a lean, high-impact non-profit organization dedic...

Location

Canada , Edmonton

Salary:

25.00 CAD / Hour

Randstad

Expiration Date

August 15, 2026

Requirements

Demonstrated experience communicating effectively with high-level corporate executives
Flawless discretion when handling sensitive organizational and financial matters is mandatory
Proven ability to work independently with low supervision
A strong understanding of or direct experience working alongside First Nations communities, respecting Indigenous worldviews and consultation practices
Deep respect for Indigenous history is required
Calm and collected under pressure
Proficient with Google Workspace, Microsoft Office, and digital tracking spreadsheets
Familiarity with CRM systems (such as HubSpot) or design tools (such as Canva) is considered an asset

Job Responsibility

Inbox Triage: Take ownership of and proactively manage the high-volume email inboxes for both the COO and Executive Director
Calendar & Travel: Coordinate complex scheduling, calendar management, meeting logistics, and travel planning
AP/AR Support: Accurately track financial invoices as they move through Accounts Payable (AP) and Accounts Receivable (AR) processes
Expense & Data Management: Maintain internal tracking spreadsheets, process executive expense reports, and organize digital files with a high attention to detail
Executive Correspondence: Act as a professional point of contact for external corporate partners, navigating sensitive conversations and interactions involving senior-level executives
Event Planning Support: Assist with the logistical planning, vendor coordination, and execution of organizational events, including major annual partner celebrations and networking gatherings

Fulltime

Executive Assistant - Operations

Provide proactive, high-impact support to President-level and senior executives ...

Location

United States , West Des Moines

Salary:

55832.00 - 93052.00 USD / Year

Sammons Financial Group

Expiration Date

Until further notice

Requirements

Bachelor's Degree Preferred
Minimum 5 years' equivalent work experience within financial services Preferred
Extensive knowledge of executive offices’ functions and company organizational structure
Excellent verbal and written communication skills
Excellent office skills, which include: typing, proofing, filing, and organization
Strong knowledge of Microsoft Suite including Word, Excel, Outlook and PowerPoint
Excellent time management skills and ability to exercise sound judgment
Ability to manage requests from several individuals and deal with others at all levels tactfully and respectfully
Ability to run and organize daily activities to ensure a smoothly running office in a professional and personable manner
Due to the financial nature and level of accountability of this position, a credit and criminal background check is required

Job Responsibility

Provide proactive, high-impact support to President-level and senior executives to enable efficient execution of business priorities across Sammons Financial Group
Operate as a central coordinator of executive operations, ensuring alignment of schedules, communications, and key activities
Serve as a trusted partner to leadership by anticipating needs, managing day-to-day operations, and facilitating cross-functional coordination
Support execution of organizational initiatives, executive communications, and events while maintaining a high standard of professionalism, confidentiality, and operational excellence
This position will report to the VP Ops Strategy& Planning, but will support the COO and additional executives on the Operations Executive team
Manage executive calendars, communications, and daily priorities across multiple leaders, exercising judgment to prioritize requests and optimize executive time, decision-making, and business impact
Proactively anticipate executive needs, identify potential conflicts, and implement solutions to maintain continuity and efficiency
Review, triage, and respond to correspondence and inquiries on behalf of executives, using sound judgment and discretion
Coordinate complex scheduling, travel, meetings and event logistics, ensuring seamless execution and a high standard of detail and organization
Prepare, update, and design high-quality presentations, reports, and briefing materials for executive use

What we offer

Comprehensive health coverage for you and your family, including Medical, Dental, Vision, HSA & FSA options, and term life insurance
Competitive compensation with a performance-based incentive program tied to clear goals and individual and/or company success
Invest in your future with our 100% company-funded Employee Stock Ownership Plan (ESOP), plus automatic enrollment in our 401(k)
Work–life balance that means something, Friday afternoons off year-round, generous paid time off, and paid holidays
Commit to your growth with paid development time, tuition reimbursement, and professional development opportunities across industry, individual, and leadership programs
Make an impact beyond the workplace through volunteer time off, and our company nonprofit matching gift program, supporting the causes that matter most to you
An ownership culture that inspires
join a connected, values-driven workplace where employees take accountability, support one another, and are empowered to do their best work—together shaping our future shared success

Fulltime

Executive Assistant

We’re hiring an Executive Assistant to support our Chief Revenue Officer (CRO) a...

Location

United States , Boston

Salary:

Not provided

Lovable

Expiration Date

Until further notice

Requirements

6–10+ years of experience supporting senior executives (CRO, CEO, COO, or equivalent), ideally in a high-growth or fast-paced environment
Exceptional organizational and time-management skills with the ability to prioritize independently
Demonstrated expertise managing complex, high-volume calendars and competing demands
Strong written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Ability to anticipate needs and proactively solve problems before they escalate
Comfort operating in a fast-changing, ambiguous environment
Detail-oriented, execution-focused, and highly dependable

Job Responsibility

Serve as the primary executive assistant to the CRO, ensuring their time, focus, and energy are directed toward the highest-priority initiatives
Own complex calendar management, including strategic prioritization, scheduling across time zones, and managing trade-offs in a fast-moving environment
Coordinate and prepare materials for key meetings, including agendas, pre-reads, briefing documents, and logistics
Track decisions and action items from leadership meetings to ensure timely follow-through and accountability
Partner with GTM leaders (Sales, Marketing, Partnerships, Revenue Operations) to align schedules, communications, and cross-functional priorities
Support recurring operating rhythms such as quarterly planning, forecasting cycles, QBRs, leadership offsites, and board preparation
Draft and manage internal and external communications on behalf of the CRO as needed
Manage travel planning, expenses, and event coordination with a high level of detail and efficiency
Handle highly sensitive information with discretion, professionalism, and sound judgment
Improve systems and processes that enhance the effectiveness of the CRO and GTM leadership team

Fulltime

Executive Assistant

Robert Half is partnering with a respected manufacturing company in Fort Wayne t...

Location

United States , Fort Wayne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C‑suite or senior executives
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Ability to work with discretion, tact, and professionalism
Strong problem-solving skills and the ability to anticipate needs

Job Responsibility

Provide high-level administrative support to C‑suite executives (CEO, CFO, COO, etc.)
Manage complex calendars, schedule meetings, and coordinate travel arrangements
Prepare briefing materials, presentations, meeting agendas, and executive-level correspondence
Screen and prioritize incoming communications
draft responses when appropriate
Handle confidential information with absolute discretion
Coordinate board meetings, leadership team meetings, and off-site events
Record, summarize, and distribute minutes and action items
Act as a liaison between executives, internal teams, and external partners
Support communication flow and ensure timely follow-up on critical items

What we offer

Weekly pay and competitive compensation
A dedicated recruiter invested in your success
Opportunities to build long-term relationships with leading companies
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Executive Assistant

The Executive Assistant role will provide dedicated support to three senior lead...

Location

United Kingdom

Salary:

33242.40 - 37341.58 GBP / Year

Mozilla

Expiration Date

Until further notice

Requirements

At least 5 years of experience supporting senior leaders in complex, mission-driven or matrixed organizations
Proven ability to manage competing priorities with excellent judgment, discretion, and professionalism
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Demonstrated experience working across time zones in remote or hybrid environments
High degree of integrity and comfort handling confidential information
Proficiency with Google Workspace, Zoom, and asynchronous collaboration tools

Job Responsibility

Establish trusted working rhythms with the COO, VP Strategic Communications, and VP Finance & Administration, including preferences, priorities, and communication styles
Take full ownership of complex, multi–time zone calendars and meeting coordination
Streamline scheduling, travel, and administrative workflows across the three executive portfolios
Support logistics and preparation for leadership meetings, cross-functional forums, and external engagements
Build strong working relationships with other Executive Assistants and Executive Program Managers across Mozilla Foundation
Identify opportunities to improve executive support processes and documentation in a remote-first environment
Manage complex and evolving calendars across multiple time zones, prioritizing effectively and anticipating conflicts
Coordinate meetings end-to-end, including preparation, agendas, briefing materials, and follow-up on action items
Plan and manage domestic and international travel, including itineraries, visas (where applicable), and logistics
Handle administrative processes such as expenses, approvals, correspondence, and document management

What we offer

Private Medical Insurance
Extended Sick Leave
Global Employee Assistance Program (EAP)
Retirement Plan contributions
Paid Time Off: 20 days annual leave + sick days and your birthday
Company Holidays + Shutdown
Wellness budget
Professional Development budget
Top up program for Pregnancy and Parental leaves

Fulltime

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COO / Senior Executive Assistant

Job Description

Job Responsibility

Requirements

What we offer

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