Conveyancing Assistant Job at Office Angels (Hinckley)

Job Description

The Conveyancing Assistant plays a key supporting role within the conveyancing team, working closely with the Conveyancer to ensure the smooth and efficient handling of property transactions. This role requires a proactive individual with a strong sense of initiative, the ability to manage their workload independently, and a commitment to maintaining confidentiality and delivering high-quality service.

Job Responsibility

Open new client files and complete related procedures, including confirmation of instruction letters and accurate data entry
Maintain client files to a high standard, ensuring they are up to date, accurate, and well-organised
Coordinate the exchange of contracts efficiently
Apply for and manage property searches for purchase transactions
Prepare contract documentation for client signatures
Compile accounts packages and coordinate completion arrangements
Manage post-completion work, including Land Registry and lender submissions
Handle incoming calls and correspondence from clients, estate agents, and solicitors professionally
Proactively progress files within the limits of the role
Comply with the SRA Accounts Rules and all regulatory requirements
Support and provide guidance to trainees when needed
Take responsibility for personal development and attend required training sessions
Adhere to all relevant policies and procedures, including those related to client confidentiality, data protection, anti-money laundering, and health & safety

Requirements

In-depth understanding of the conveyancing process
Strong organisational and communication abilities
Part qualification with CILEx or similar professional body
Deeper understanding of legal administration and processes in conveyancing
Self-motivated with the ability to work independently using own initiative
A team player with a positive, 'can-do' attitude
Strong interpersonal skills
Ability to work well under pressure in a busy office environment
Reliable, diligent, and detail-oriented
High level of discretion and confidentiality

Nice to have

Part qualification with CILEx or similar professional body
Deeper understanding of legal administration and processes in conveyancing

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Conveyancing Assistant

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