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Conveyancing Administrator

United Kingdom, Burton-On-Trent Employment contract 26000.00 - 28000.00 GBP / Month · Job Posted June 25, 2025

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Job Description

The Conveyancing Assistant plays a key supporting role within the conveyancing team, working closely with the Conveyancer to ensure the smooth and efficient handling of property transactions. This role requires a proactive individual with a strong sense of initiative, the ability to manage their workload independently, and a commitment to maintaining confidentiality and delivering high-quality service.

Job Responsibility

  • Open new client files and complete related procedures, including confirmation of instruction letters and accurate data entry
  • Maintain client files to a high standard, ensuring they are up to date, accurate, and well-organised
  • Coordinate the exchange of contracts efficiently
  • Apply for and manage property searches for purchase transactions
  • Prepare contract documentation for client signatures
  • Compile accounts packages and coordinate completion arrangements
  • Manage post-completion work, including Land Registry and lender submissions
  • Handle incoming calls and correspondence from clients, estate agents, and solicitors professionally
  • Proactively progress files within the limits of the role
  • Comply with the SRA Accounts Rules and all regulatory requirements
  • Support and provide guidance to trainees when needed
  • Take responsibility for personal development and attend required training sessions
  • Adhere to all relevant policies and procedures, including those related to client confidentiality, data protection, anti-money laundering, and health & safety

Requirements

  • In-depth understanding of the conveyancing process
  • Strong organisational and communication abilities

Nice to have

  • Part qualification with CILEx or similar professional body
  • Deeper understanding of legal administration and processes in conveyancing
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