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We are looking for a detail-oriented Controller to oversee document control and ensure the accuracy and organization of critical records. This role requires expertise in managing, scanning, and compiling various documents while maintaining compliance with established standards. You will play a crucial part in maintaining efficient and secure document workflows.
Job Responsibility:
Lead the property management accounting team and improve policies, procedures, and controls
Review and approve all accounting work for accuracy and compliance
serve as the main escalation point
Train, mentor, and manage staff while partnering with senior leadership on financial operations
Ensure full CA DRE trust accounting compliance, including proper handling, segregation, reconciliation, and audit readiness
Manage trust and operating bank recs, tenant/owner ledgers, security deposits, AR aging, and balance‑sheet reconciliations
resolve discrepancies quickly
Oversee rent posting, billings, deposits, notices, late fees, CAM billing, and all tenant ledger adjustments
Manage AP processing in AvidXchange and Rent Manager, invoice coding/approvals, check runs, credit card reconciliations, vendor issues, and 1099 reporting
Review journal entries, oversee mortgage payments, manage monthly close and reporting, maintain organized financial records, and lead process‑improvement projects
Requirements:
Bachelor’s degree in Accounting, Finance, or Business Administration
7+ years of accounting experience, including strong property management background
In-depth knowledge of California DRE trust accounting
Experience as a Controller, Senior Accounting Manager, or similar leader
Strong auditing, reconciliation, and internal control skills
Advanced Excel proficiency
Proven leadership and team management abilities
Highly organized, analytical, and detail-focused
Strong written and verbal communication skills
Able to work effectively in a fast‑paced, high‑accountability environment
Nice to have:
Prefer experience with Rent Manager and AvidXchange