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Boden Group Logo Boden Group · Office Administration

Contracts Support

United Kingdom, City of London Employment contract 35000.00 GBP / Year · Job Posted May 28, 2026
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Job Description

We're looking for a detail-oriented Contract Support Coordinator to join our facilities management team. This is a varied, hands on role sitting at the heart of contract operations - managing financials, keeping systems running smoothly, and ensuring nothing falls through the cracks. You'll be the go to person for invoicing, billing accuracy, and keeping our CAFM system in good order. When financial discrepancies or losses crop up, you'll be the one investigating and resolving them. Alongside this, you'll handle day to day administrative tasks that keep the contract ticking over.

Job Responsibility

  • Raise sales invoices, process supplier invoices, and ensure billing is completed accurately and on time
  • Monitor profit and loss, review WIP and debt reports, and flag or resolve any losses or discrepancies
  • Maintain the CAFM system as a key user, including planned maintenance records, reactive jobs, and reporting
  • Create and manage POs, review open orders weekly, and liaise with suppliers
  • Support the contract with documentation, scheduling, timesheet processing, and coordination tasks

Requirements

  • Strong numeracy and written English
  • Excellent communication skills—confident on the phone, clear in writing
  • Experience in a customer service or administrative role
  • Comfortable with MS Office (particularly Excel and Outlook)
  • Organised, proactive, and able to juggle competing priorities
  • Experience with CAFM or financial systems is a plus, but not essential

Nice to have

Experience with CAFM or financial systems is a plus

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