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To own and manage the contract and supplier governance framework across the group, ensuring full visibility, control and proactive management of all supplier contracts. This is a newly created role with full responsibility for contract and supplier governance across the business. The successful candidate will take ownership of embedding and managing governance structure, ensuring contracts are properly recorded, suppliers are compliant, and renewal activity is proactively planned.
Job Responsibility:
Maintain a comprehensive and accurate contract register, ensuring all contracts are properly executed, stored and accessible
Monitor contract expiry and renewal dates, ensuring proactive renewal planning and avoiding reactive extensions
Maintain clear visibility of key commercial terms, obligations and service requirements
Ensure contract documentation is managed in line with internal governance standards
Identify and resolve gaps in contract records or compliance documentation
Maintain and manage the approved supplier list, ensuring records are accurate and up to date
Coordinate supplier onboarding, ensuring required compliance documentation is completed and stored
Monitor supplier performance against agreed contractual terms and SLAs
Address performance concerns professionally and constructively where required
Prepare performance data and commercial information to support supplier review and renewal meetings
Attend supplier meetings where appropriate, ensuring actions and agreed changes are documented and implemented
Support the Senior Procurement Manager with tender preparation and contract documentation
Prepare spend analysis, renewal trackers and supplier reporting to support commercial decision-making
Support supplier consolidation initiatives by identifying duplication and opportunities for improved leverage
Ensure supplier records remain audit-ready and compliant
Contribute to continuous improvement of procurement governance processes
Requirements:
Highly organised with exceptional attention to detail
Strong contract administration and governance capability
Confident communicator with the ability to build positive supplier relationships
Comfortable holding suppliers accountable to agreed service levels
Commercially aware and able to support negotiation discussions with data and insight
Able to manage multiple priorities and deadlines
Strong written and verbal communication skills
Comfortable working with autonomy and taking full ownership of an area of responsibility
Proficient in MS Excel and comfortable working with data
Experience in contract administration and contract governance
Supplier relationship and performance management experience
Experience supporting tender processes or sourcing activity
Experience managing supplier onboarding and compliance documentation
Nice to have:
Experience within property, facilities management, PBSA, BTR or real estate sectors
Experience working within procurement or contract management systems
Experience supporting supplier consolidation or procurement improvement initiatives
CIPS Level 3
What we offer:
Generous holiday package: 25 days, plus bank holidays, for work-life balance
Enhanced family leave packages for the important things in life
Exclusive retail discounts to make your money go further
Celebrate your birthday with a well-deserved day off
Car leasing scheme for a comfortable commute
Cycle-to-work scheme to stay active and eco-friendly
2 charity days per year to make a difference in the community