Contracts & Facilities Officer Jobs

Facilities & Office Manager

Facilities & Office Manager role overseeing the smooth day-to-day running of a C...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Facilities Manager, Building Manager, or Office Manager role with strong facilities responsibilities
Solid understanding of building systems, contractor management, and H&S compliance
Confident in managing budgets, suppliers, and service contracts
Strong leadership skills with experience managing or mentoring a small team
Proactive, adaptable, and calm under pressure with strong problem-solving ability
Excellent communication skills with the ability to build relationships

Job Responsibility

Oversee the daily running of building systems including HVAC, electrical, plumbing, fire safety, and security
Demonstrate strong working knowledge of building services and controls including BMS, FCUs, HVAC systems
Monitor and optimise building performance through BMS data
Work closely with external contractors, engineers, and service providers
Oversee cleaning, janitorial, and building services
Respond to maintenance issues and facilities-related emergencies
Coordinate building inspections and planned preventative maintenance
Manage access control, building security procedures, and emergency protocols
Lead space planning, office moves, and reconfigurations
Support sustainability initiatives and implement energy-saving measures

Fulltime

Facilities & Office Manager

We're looking for a Facilities & Office Manager to take ownership of our workpla...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong facilities management knowledge and hands-on experience
Health & Safety expertise, including policy management and training
Proven experience managing admin teams
Strong communication and relationship-building abilities
Proficiency in Microsoft Office Suite (HRIS experience desirable)
Understanding of ISO auditing principles

Job Responsibility

Act as the key point of contact for building management, contractors, and suppliers, ensuring issues are resolved quickly and effectively
Oversee all building systems (HVAC, security, IT infrastructure) to maintain functionality and safety
Manage cleaning and maintenance contracts
Serve as the 24-hour emergency contact for facilities and security matters
Act as Health & Safety lead: maintain policies, review risk assessments, and ensure compliance with regulations
Organise first aid, fire marshal, and health & safety training for staff
Coordinate emergency drills and maintain preparedness across the office
Keep the office running day-to-day: supplies, equipment, and vendor relationships
Handle scheduling, meeting coordination, and travel arrangements
Be the welcoming first point of contact for visitors, clients, and vendors

What we offer

Competitive annual salary-£50,000 to £55,000
A permanent contract
Supportive team environment
Opportunity for professional growth and development
Rotating shift pattern (8:00am-4:30pm / 9:00am-5:30pm)

Fulltime

Office and Facilities Manager

We are seeking an experienced and proactive Office and Facilities Manager to ove...

Location

United Kingdom , Derby

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in office/facilities management, ideally across multiple sites
Strong understanding of health & safety and compliance standards
Proven leadership and team management skills
Confident managing budgets, suppliers, and facilities projects
Excellent communication, organisational and problem-solving skills
Hands-on, proactive approach with flexibility to travel as needed

Job Responsibility

Line manage administration and reception teams across sites
Oversee office procedures, team meetings, and performance monitoring
Manage maintenance, repairs, security, and cleaning services
Monitor facilities budgets and supplier contracts
Lead office moves and refurbishments
Ensure compliance with H&S legislation, risk assessments, and training
Conduct safety audits, drills, and staff inductions
Monitor safeguarding/incident data and report trends
Maintain office equipment, supplies, and IT/telecoms inventory
Provide occasional out-of-hours on-call support for site security

What we offer

Flexible hybrid working options (business needs permitting)
A supportive and people-first working culture
Autonomy and variety in a vital operational role
On-site parking and travel support between offices

Fulltime

Facilities and Office Administrator

Join us as our Facilities and Office Administrator, where you'll play a vital ro...

Location

United Kingdom , London

Salary:

17.50 - 19.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills: You thrive in a busy environment and keep everything running smoothly
A friendly, professional front-of-house manner: Your welcoming attitude makes everyone feel at home
Confidence managing suppliers and service providers: You can effectively communicate and negotiate with external partners
IT literacy: You're comfortable liaising with tech support and solving basic IT issues
Experience in office or facilities administration (desirable): Previous experience is a plus, but your enthusiasm and willingness to learn are what truly matter

Job Responsibility

Cover front-of-house reception duties, handling calls, post, supplies, travel bookings, and general office coordination
Manage relationships with third-party service providers and contracts for office facilities and utilities
Act as the key liaison with our external IT support provider
Support new starter inductions and health & safety training
Coordinate office maintenance and handle basic troubleshooting tasks
Provide general admin support to the Head of People and Director of Finance & Resources

What we offer

Work from home Mondays and Fridays
In-office Tuesday-Thursday

Fulltime

New

Contracts Officer (Energy from Waste)

Come and join our passionate and talented waste team. The Waste Management Team ...

Location

United Kingdom , Gloucester

Salary:

48226.00 - 51356.00 GBP / Year

Gloucestershire County Council

Expiration Date

January 18, 2026

Requirements

Proven experience in the management of contracts
Proven experience in financial forecasting
Proven experience in data management
Proven experience in stakeholder engagement across both the public and private sectors
Strong analytical skills and the ability to interpret complex data
Advanced Microsoft Excel skills
Excellent communication skills
Strong attention to detail
Ability to present complex information to a variety of audiences in the form of reports or presentations
Ability to prioritise workload on a daily basis

Job Responsibility

Supporting the management of contracts related to the operation of the Council’s energy from waste facility and the associated sale of the electricity it generates
Data management
Finance
Regular site visits
Interaction with numerous stakeholders

What we offer

Flexible and agile working opportunities
24.5 days annual leave rising to 29.5 days after 5 years continuous service
An option to purchase 10 days of additional leave per year (pro rata for part-time staff)
Family friendly employer offering benefits to help support you and your family
Career development and qualification opportunities
Supportive and positive working environment with regular, robust supervision
Local Government Pension Scheme (LGPS)
Access to our Employee Assistance Programme (EAP) that provides free, confidential, counselling and advice for employees, available 24 hours a day, online and by telephone
An in-house Occupational Health service
Employee discount scheme

Fulltime

New

Contract Support

You will provide comprehensive administrative and operational support to ensure ...

Location

United Kingdom , London

Salary:

38000.00 GBP / Year

paretofm

Expiration Date

Until further notice

Requirements

Proven administrative experience in a helpdesk, contract support or facilities background
Experience in overseeing or coordinating contractors/engineers
Strong IT proficiency including Microsoft Office and Facility Management systems desirable
Excellent organisational skills with a methodical approach to tasks
Strong communication skills (written and verbal) with a professional telephone/email manner
Ability to work independently, manage multiple tasks, and collaborate effectively across teams
High attention to detail and accuracy in all aspects of work
Self-motivated, adaptable, and proactive in problem-solving

Job Responsibility

Manage service department administration including report preparation, electronic uploads, and document organisation
Assist with quotations, purchase orders, and cost tracking
Support managers with weekly, monthly, and ad-hoc reporting, including helpdesk stats and trend analysis
Maintain accurate records in systems and close down completed jobs with associated paperwork
Input, track, and monitor reactive and planned maintenance jobs into different systems
Allocate tasks to engineers and subcontractors, ensuring timely completion
Follow up on outstanding works, inspections, remedial actions, and paperwork
Support scheduling and ensure subcontractor Planned Preventative Maintenance is booked on time
Act as a point of contact for client queries via email, phone, or meetings
Liaise with service teams, procurement, subcontractors, and engineers to ensure smooth operations

Fulltime

Office Manager

This is more than just an Office Manager role-it's a chance to become the truste...

Location

United Kingdom , Queenborough, Kent

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in office management or team admin within construction or facilities
Intermediate Excel skills and confidence using Salesforce and QuickBooks
A proactive, hands-on attitude
Strong client management and deadline juggling skills
A full UK driving licence (due to location)

Job Responsibility

Project Coordination: From quotes to work orders, subcontractor scheduling, client updates, and invoice processing
Audit & Compliance: Keeping accreditations up to date and ready for annual audits
Fleet Management: Overseeing MOTs, servicing, and general upkeep of 5 vehicles
Office Admin: Supporting with service contracts, office moves, equipment, and general admin tasks
PA Support: Managing inboxes, attending meetings, and preparing reports for the CEO

What we offer

Birthday gifts
Christmas celebrations
Flexibility after probation
Thoughtful perks

Fulltime

New

Contract Support

To carry out the administration of the service department in relation to a speci...

Location

United Kingdom , London

Salary:

38000.00 GBP / Year

paretofm

Expiration Date

Until further notice

Requirements

Ability to use job management software I.E Concept, Simpro, quooda
Ability to use Office
Ability to liaise with suppliers and subcontractors
Methodical Approach to work duties
Self-Motivator
Highly organised
Ability to work with site engineers
Ability to liaise clearly with Head Office

Job Responsibility

Responsible for writing and overseeing all quotations for SOWGA in relation to the site, to a high standard
Liaising with relevant parties to gain any information required for quotations
Making sure all quotations are issued in a timely manner and to all correct parties
Liaise with all members of Sowga and subcontractors to ensure quotations are carried out correctly
To create and maintain the Purchase Orders for all works related to the site
Liaise with Procurement Administrator on orders that cannot be made from site
To ensure all Subcontractor compliance and quoted works for site is scheduled and booked with the relevant clients and managers
Completing all reports required by our client in relation to site
Completing any other works provided by the management team of SOWGA
Answering all calls to the site office

Fulltime

Contracts & Facilities Officer

Office Angels

Location:
United Kingdom, Liverpool

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
September 09, 2025

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