Contracts & Facilities Officer Job at Office Angels (Liverpool)

Facilities & Office Manager

Facilities & Office Manager role overseeing the smooth day-to-day running of a C...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Facilities Manager, Building Manager, or Office Manager role with strong facilities responsibilities
Solid understanding of building systems, contractor management, and H&S compliance
Confident in managing budgets, suppliers, and service contracts
Strong leadership skills with experience managing or mentoring a small team
Proactive, adaptable, and calm under pressure with strong problem-solving ability
Excellent communication skills with the ability to build relationships

Job Responsibility

Oversee the daily running of building systems including HVAC, electrical, plumbing, fire safety, and security
Demonstrate strong working knowledge of building services and controls including BMS, FCUs, HVAC systems
Monitor and optimise building performance through BMS data
Work closely with external contractors, engineers, and service providers
Oversee cleaning, janitorial, and building services
Respond to maintenance issues and facilities-related emergencies
Coordinate building inspections and planned preventative maintenance
Manage access control, building security procedures, and emergency protocols
Lead space planning, office moves, and reconfigurations
Support sustainability initiatives and implement energy-saving measures

Fulltime

Facilities & Office Manager

We're looking for a Facilities & Office Manager to take ownership of our workpla...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong facilities management knowledge and hands-on experience
Health & Safety expertise, including policy management and training
Proven experience managing admin teams
Strong communication and relationship-building abilities
Proficiency in Microsoft Office Suite (HRIS experience desirable)
Understanding of ISO auditing principles

Job Responsibility

Act as the key point of contact for building management, contractors, and suppliers, ensuring issues are resolved quickly and effectively
Oversee all building systems (HVAC, security, IT infrastructure) to maintain functionality and safety
Manage cleaning and maintenance contracts
Serve as the 24-hour emergency contact for facilities and security matters
Act as Health & Safety lead: maintain policies, review risk assessments, and ensure compliance with regulations
Organise first aid, fire marshal, and health & safety training for staff
Coordinate emergency drills and maintain preparedness across the office
Keep the office running day-to-day: supplies, equipment, and vendor relationships
Handle scheduling, meeting coordination, and travel arrangements
Be the welcoming first point of contact for visitors, clients, and vendors

What we offer

Competitive annual salary-£50,000 to £55,000
A permanent contract
Supportive team environment
Opportunity for professional growth and development
Rotating shift pattern (8:00am-4:30pm / 9:00am-5:30pm)

Fulltime

Office and Facilities Manager

We are seeking an experienced and proactive Office and Facilities Manager to ove...

Location

United Kingdom , Derby

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in office/facilities management, ideally across multiple sites
Strong understanding of health & safety and compliance standards
Proven leadership and team management skills
Confident managing budgets, suppliers, and facilities projects
Excellent communication, organisational and problem-solving skills
Hands-on, proactive approach with flexibility to travel as needed

Job Responsibility

Line manage administration and reception teams across sites
Oversee office procedures, team meetings, and performance monitoring
Manage maintenance, repairs, security, and cleaning services
Monitor facilities budgets and supplier contracts
Lead office moves and refurbishments
Ensure compliance with H&S legislation, risk assessments, and training
Conduct safety audits, drills, and staff inductions
Monitor safeguarding/incident data and report trends
Maintain office equipment, supplies, and IT/telecoms inventory
Provide occasional out-of-hours on-call support for site security

What we offer

Flexible hybrid working options (business needs permitting)
A supportive and people-first working culture
Autonomy and variety in a vital operational role
On-site parking and travel support between offices

Fulltime

Facilities and Office Administrator

Join us as our Facilities and Office Administrator, where you'll play a vital ro...

Location

United Kingdom , London

Salary:

17.50 - 19.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills: You thrive in a busy environment and keep everything running smoothly
A friendly, professional front-of-house manner: Your welcoming attitude makes everyone feel at home
Confidence managing suppliers and service providers: You can effectively communicate and negotiate with external partners
IT literacy: You're comfortable liaising with tech support and solving basic IT issues
Experience in office or facilities administration (desirable): Previous experience is a plus, but your enthusiasm and willingness to learn are what truly matter

Job Responsibility

Cover front-of-house reception duties, handling calls, post, supplies, travel bookings, and general office coordination
Manage relationships with third-party service providers and contracts for office facilities and utilities
Act as the key liaison with our external IT support provider
Support new starter inductions and health & safety training
Coordinate office maintenance and handle basic troubleshooting tasks
Provide general admin support to the Head of People and Director of Finance & Resources

What we offer

Work from home Mondays and Fridays
In-office Tuesday-Thursday

Fulltime

Office Manager

This is more than just an Office Manager role-it's a chance to become the truste...

Location

United Kingdom , Queenborough, Kent

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in office management or team admin within construction or facilities
Intermediate Excel skills and confidence using Salesforce and QuickBooks
A proactive, hands-on attitude
Strong client management and deadline juggling skills
A full UK driving licence (due to location)

Job Responsibility

Project Coordination: From quotes to work orders, subcontractor scheduling, client updates, and invoice processing
Audit & Compliance: Keeping accreditations up to date and ready for annual audits
Fleet Management: Overseeing MOTs, servicing, and general upkeep of 5 vehicles
Office Admin: Supporting with service contracts, office moves, equipment, and general admin tasks
PA Support: Managing inboxes, attending meetings, and preparing reports for the CEO

What we offer

Birthday gifts
Christmas celebrations
Flexibility after probation
Thoughtful perks

Fulltime

Office Manager

The Office Manager is a crucial mid-level position responsible for ensuring an e...

Location

United Kingdom , London

Salary:

Not provided

MVF

Expiration Date

Until further notice

Requirements

Strong organisational and multitasking abilities, balancing multiple priorities
Confident in engaging with MVF employees on updates and important information
Excellent communication and interpersonal skills
Experience in facilities management, office operations, or a similar role
Knowledge of health, safety, and environmental regulations
Ability to manage budgets and negotiate contracts with a commercial mindset
Strong project management skills and data driven mindset, with the ability to oversee multiple projects simultaneously
A proactive, problem-solving approach with attention to detail

Job Responsibility

Be the face of MVF as our front of house and primary point of contact for all visitors, ensuring a warm and professional welcome
Ensure all reception and common areas are inviting, inclusive, and reflective of MVF’s culture
Facilitate as our front of house, ensuring a welcoming and supportive environment for our people and external partners
Enabling internal engagement events, such as social events and organising clubs and All MVF events
Assist with planning and facilitating workspace design projects, gathering feedback, and implementing improvements across all office spaces to increase engagement
Direct, coordinate, and plan essential services such as mail, document archiving, and cleaning, ensuring smooth and efficient operations across all sites
Meet Environment, Health, and Safety (EHS) requirements, ensuring compliance with relevant ESG legislation, audits and creating a safe environment for employees, contractors, and visitors
Accountable for ensuring compliance for fire safety and health practices are in operation, including annual training, proposing risk assessments, and the execution of action plans
Establish and oversee a supplier management strategy
ensuring value for money and key performance metrics are being met

What we offer

Summer Fridays
Competitive holiday benefits - 25 days a year paid holiday, plus 8 bank holidays (increases 1 day a year up to 30 days)
Closed for Christmas holidays - Extra days not taken from your annual holiday allowance
Life Assurance and Income Protection to protect your loved ones
Benefits allowance for health, dental, and vision coverage
Six months paid maternity leave, and one month paid paternity leave (subject to qualifying conditions) inclusive of same-sex and adoptive parents
Defined Contribution Pension and Salary Sacrifice Scheme
EAP - 24/7 Confidential Counselling
Family Forward support for our MVF parents and their mini-mes
2 charity days a year

Fulltime

Contract Support Supervisor

Are you ready to enhance your leadership skills in a thriving environment? A lea...

Location

United Kingdom , City of London

Salary:

40000.00 - 45000.00 GBP / Year

Boden Group

Expiration Date

Until further notice

Requirements

Strong leadership capabilities with experience in managing teams
Excellent organisational skills with the ability to prioritise tasks
Proficiency in CAFM systems, preferably Planon
Effective communication skills for strong stakeholder relationships
Background in facilities management or contract administration

Job Responsibility

Manage a small team of admin staff to deliver back-office support for operational needs
Collaborate closely with the Account Manager to comply with contractual obligations
Oversee administration functions, ensuring efficient handling of client and supplier workflows
Monitor key performance indicators and maintain high standards within the CAFM system
Lead initiatives for continuous improvement and operational excellence

Temporary Facilities Administrator

Temporary Facilities Administrator to support operations on a short-term basis f...

Location

United Kingdom , Edinburgh

Salary:

12.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities or administrative roles
Strong organisational and multitasking abilities
Excellent communication skills
Proficient in Microsoft Office and comfortable working with databases
Able to work independently and manage competing priorities

Job Responsibility

Arrange regular maintenance of equipment and internal systems
Manage Visa payment processes to suppliers
Respond to escalated or general queries
Oversee the day-to-day running of utilities contracts
Handle specific contract-related queries
Update internal databases with project information from the wider facilities team
Provide utilities related data and reporting
Support Facilities Managers in delivering effective responses to the business
Monitor external activities such as waste disposal and recycling
Track regular and ad-hoc facility expenses

What we offer

Weekly pay
28 days paid annual leave
Discount vouchers with many high street brands
Eye care vouchers and money towards glasses for VDU purposes
Pension scheme option with employer contributions
Statutory Sick Pay
Access to assistance programme that provides free, confidential, and independent advice

Contracts & Facilities Officer

Office Angels

Location:
United Kingdom , Liverpool

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
September 09, 2025

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