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Contracts Business Associate

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Tecolote Research

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Location:
United States , Goleta

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Category:
Consulting

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Contract Type:
Not provided

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Salary:

70000.00 - 80000.00 USD / Year
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Job Description:

Tecolote’s Corporate Headquarters has a great opportunity if you are interested in a business-related position. We are seeking an enthusiastic, flexible, and bright individual who will be supporting our Government Contracting department with subcontract administration. Based on Company growth and requirements, this business-related position will support the Corporate Headquarters Contracts Organization.

Job Responsibility:

  • Administer subcontracts from proposal through closeout for low to moderately complex subcontract actions under general supervision
  • Prepare bid packages and issue RFPs/RFQs/and RFIs and assist in proposal evaluations
  • Analyze subcontractor proposals for compliance with Government/customer, Prime Contract, and company requirements
  • Perform price and cost analysis and support, fact-finding and negotiations of pricing, terms and conditions, and delivery schedules
  • Draft, award, and administer subcontract agreements and subcontract modifications, including incorporation of applicable flow-down requirements
  • Monitor subcontractor performance related to quality, schedule, cost, and delivery, support issue resolution in coordination with program and technical teams
  • Review, reconcile, and approve subcontractor invoices for payment
  • Maintain accurate and compliant subcontract files and documentation in accordance with company procedures and Government requirements
  • Generate subcontract-related reports, metrics, and contractual correspondence for program management and internal stakeholders
  • Support compliance with FAR/DFARS, public law requirements, import/export regulations, and company policies
  • Coordinate and collaborate with cross-functional teams including Operations, Program Management, Accounting, Human Resources, and IT
  • Participate in process improvement initiatives to enhance efficiency and compliance within the subcontracts function
  • Exercise sound judgment and apply established policies and procedures while escalating complex or high-risk issues as appropriate
  • Perform other subcontract-related duties as assigned

Requirements:

  • Bachelor’s degree and 5+ years of experience in Business, Contracting, Procurement, Operations, or a related discipline
  • Working knowledge of subcontract administration, including solicitation, evaluation, negotiation support, award, and closeout
  • Experience negotiating subcontract pricing, terms and conditions, and modifications under supervision
  • Proficient in Microsoft Office, particularly Excel and Word
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • High attention to detail and commitment to accurate, compliant documentation
  • Effective written and verbal communication skills with internal and external stakeholders
  • Ability to work collaboratively in a team-oriented environment
  • U.S. Citizenship required

Nice to have:

  • Working knowledge of FAR and DFARS
  • Experience supporting government and/or commercial programs
  • Experience administering multiple subcontract types (e.g., Firm Fixed Price, T&M, Cost-Reimbursable)
  • Experience working with both small and large subcontractors
  • Ability to work independently on routine subcontract actions while recognizing when to seek guidance
  • Demonstrated ability to prioritize tasks, manage risk, and drive issues to resolution
  • Experience supporting internal and external audits (e.g., DCAA)
What we offer:
  • Company Paid Major Medical Insurance for employees and family members
  • Dental Insurance for employees and family members
  • Vision Insurance for employees (employee-paid for family members)
  • Group Life Insurance
  • Accidental Death and Dismemberment Insurance
  • Travel Accident Insurance
  • Long-Term Disability
  • Voluntary Short-Term Disability
  • Supplemental Life Insurance
  • Flexible Spending Account (pre-tax deferrals for health care expenses)
  • Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan
  • Employee Stock Ownership Plan - 100% Company funded discretionary contribution
  • Annual Leave
  • Bereavement Leave
  • Holidays
  • Jury Duty/Witness Leave
  • Military Leave
  • Sick Leave

Additional Information:

Job Posted:
January 18, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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