Contracts Administrator, Robert Half

Robert Half

Location:
United States, White Marsh

Category:
Real Estate

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Contracts Administrator is responsible for overseeing, reviewing, and managing all contractual documentation for a real estate/construction company. This role involves preparing, negotiating, and finalizing sales, purchase, leasing, and government contracts to support business goals. The Contracts Administrator ensures compliance with corporate standards and legal requirements, coordinates with internal teams and clients, and maintains organized contract records for seamless accessibility.

Job Responsibility:

Prepare and finalize sales and purchase contracts, construction contracts, and leasing agreements
Ensure that all contracts align with corporate guidelines and legal standards per construction law
Review contract terms and conditions, identifying any discrepancies, and working to resolve these before contract finalization
Negotiate contract terms and conditions with clients, subcontractors, and vendors to reach mutually beneficial agreements
Communicate effectively with internal and external stakeholders to resolve conflicts or questions regarding contract terms
Work closely with the Director of Customer & Process Excellence and the Chief Operating Officer (COO) on contract terms, final terms, and schedule of values to ensure alignment with company objectives and financial targets
Maintain a meticulous filing system for all contractual paperwork, ensuring compliance with federal, state, and company documentation requirements
Conduct periodic reviews of contracts and track contract deadlines, amendments, and renewals to ensure timely action
Review contracts for accuracy, verifying that all terms comply with legal standards and client requirements
Utilize Super Legal AI or other legal (approved) AI tools as a supplement to analyze contracts, streamline repetitive tasks, generate legal insights, and support data informed decision-making
Edit and submit contracts for client review, ensuring accurate use of legal terminology and clear language for client understanding
Work closely with sales teams, project managers, and operations teams to ensure that contract requirements are understood and met
Provide outstanding service to clients and internal teams by promptly addressing questions and ensuring a seamless contract process

Requirements:

Minimum of 2-4 years of paralegal experience in commercial construction
Proven experience with government and commercial contract negotiations and processing
Proficiency in Microsoft Word, data entry systems, and document management platforms
Focus on strong editing, comparison, and analytical skills for contract documentation
Excellent organizational skills and the ability to maintain accurate records in a fast-paced environment
Exceptional verbal and written communication skills for client interaction and internal collaboration
Familiarity with legal terms and construction industry jargon to streamline contract processes
Have a solid work ethic that includes doing the right thing, being reliable, trustworthy and honest

Nice to have:

Customer Focused: Committed to understanding, communicating, and meeting client needs with a high level of responsiveness and professionalism
Detail-Oriented: Demonstrates accuracy and thoroughness in reviewing and managing documentation
Organized: Able to prioritize tasks and manage multiple contracts efficiently
Integrity: Maintains confidentiality and adheres to company policies and legal requirements
Problem-Solving: Takes initiative to address issues and find effective solutions through negotiation and collaboration

What we offer:

medical coverage
PTO
retirement savings
profit sharing
medical, vision, dental, and life and disability insurance
401(k) plan

Additional Information:

Job Posted:
November 06, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Contracts Administrator