Contracts Administrator Job at Robert Half (Chicago)

New

Contracts Administrator

A growing national organization in the construction space is seeking a Contracts...

Location

United States , Garden Grove

Salary:

85000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of contracts administration experience
Experience managing high-volume contract intake and tracking processes
Experience using ticketing, workflow, or contract management platforms
Experience supporting legal departments or contract management functions
Construction industry experience is a plus but not required

Job Responsibility

Manage the intake, assignment, tracking, and completion of contract-related requests
Serve as the primary administrator for the legal department’s workflow and ticketing systems
Maintain contract templates, amendments, and legal resource materials
Coordinate with internal stakeholders regarding contract status and documentation
Assist with outside counsel engagement letters, invoices, and legal billing administration
Maintain legal training materials, policies, and contract review resources
Track and manage service of process and subpoena requests
Support legal technology initiatives, system enhancements, and process improvements
Identify and implement best practices to improve efficiency within the legal department

What we offer

Medical, dental, vision, and prescription coverage
Health Savings Account (HSA) employer contributions
401(k) with company match and immediate vesting
Free parking
Paid time off and sick leave
Paid holidays

Fulltime

New

Contracts Administrator

A well-established Bay Area real estate development company is seeking a Contrac...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 4 years of Contracts Administration experience within the construction, real estate development, architecture, engineering, or construction management industries
Experience administering architect, engineering, consultant, contractor, subcontractor, and/or construction-related agreements
Experience supporting RFQs, RFPs, bid processes, purchase orders, and change orders
Experience reviewing insurance certificates, compliance documentation, and contractual requirements
Experience supporting construction administration processes, project billing, project costing, contract tracking, or related development operations
Strong understanding of contract administration, contract lifecycle management, document control, and compliance requirements
Proficiency with Microsoft Excel, Word, Adobe Acrobat, and contract, procurement, or project management software
Bachelor's degree preferred
equivalent combination of education and relevant experience will be considered
Ability to report onsite in San Mateo, CA five days per week

Job Responsibility

Manage the full lifecycle of contracts from initiation through execution, tracking, billing, and closeout
Draft, review, negotiate, process, and maintain contracts, consultant agreements, purchase orders, change orders, and related project documentation
Coordinate contract routing, revisions, approvals, negotiations, and execution with internal stakeholders and external vendors
Support onboarding of architects, engineers, consultants, contractors, subcontractors, and other project vendors
Assist with RFQs, RFPs, bid processes, procurement activities, and vendor documentation
Analyze contract requirements and identify potential risks, conflicts, or compliance concerns
Review insurance certificates and supporting documentation to ensure contractual compliance
Track contract status, key milestones, deliverables, project deadlines, billing documentation, and contract-related financial records
Support project billing activities and contract administration requirements associated with active construction and development projects
Maintain organized contract and project files and assist with project closeout activities, including collection of final documentation, compliance materials, and contract records

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

New

Contracts Administrator

We are looking for a Contracts Administrator to support government contract admi...

Location

United States , Pittsburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1-2 years of experience in legal administration, contract administration, grants administration, or a closely related area is preferred
Exposure to federal contracting regulations is preferred, though candidates without direct regulatory experience may still be considered
Demonstrated ability to manage contract administration or contract management tasks with strong attention to detail
Excellent organizational skills with the ability to maintain accurate records and prioritize multiple assignments
Proven judgment in handling confidential or sensitive information appropriately
Ability to work independently in a remote setting with dependable internet access
Familiarity with contract negotiations, contract pricing, or related support activities is beneficial

Job Responsibility

Administer contract-related records and documentation to support government contracting activities with accuracy and consistency
Review agreements, supporting files, and administrative materials to help ensure completeness, proper tracking, and timely follow-up
Assist with contract coordination tasks, including updates, status monitoring, and communication with relevant stakeholders
Maintain organized files and reporting materials while protecting confidential information and handling sensitive data with discretion
Support pricing, negotiation preparation, and contract management activities through careful document review and administrative follow-through
Apply established procedures and regulatory guidance when assisting with federal contract administration processes
Work independently in a remote environment, using reliable internet access to manage assigned responsibilities and meet deadlines

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Contracts Administrator

We are looking for a Contracts Administrator to support contract oversight and c...

Location

United States , Springfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing contracts in an administrative, commercial, or procurement-focused environment.
Working knowledge of contract lifecycle activities, including drafting support, amendments, renewals, and closeout procedures.
Ability to assist with negotiations and interpret contract language with a high level of accuracy.
Familiarity with bid coordination, solicitation processes, and vendor or client communications.
Understanding of pricing structures, cost documentation, and contract-related financial details.
Strong organizational skills with the ability to manage multiple agreements and deadlines at the same time.
Effective written and verbal communication skills for collaboration with internal teams and external stakeholders.

Job Responsibility

Administer contracts from initial review through execution, renewal, modification, and closeout while maintaining complete and accurate records.
Coordinate bid and solicitation activities by preparing documentation, tracking responses, and supporting the evaluation process.
Review contract terms and conditions to confirm compliance with company standards, customer requirements, and applicable policies.
Participate in pricing discussions by organizing cost information, validating contract figures, and helping resolve discrepancies.
Support contract negotiations by preparing summaries, identifying key business considerations, and assisting with revisions to agreement language.
Monitor active agreements to ensure deliverables, timelines, and obligations are properly documented and followed.
Work with cross-functional teams to gather required inputs, address contract issues, and keep projects moving on schedule.
Prepare reports, correspondence, and contract-related materials for management review and audit readiness.

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Contracts Administrator

This person will become the go-to resource for the coordination, organization, a...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Several years of experience in contract coordination, agreement administration, legal operations, or a related function
Experience handling business-facing agreements in a fast-paced environment
Strong organizational skills and a sharp eye for detail
Excellent written and verbal communication skills
Ability to manage multiple deadlines and keep stakeholders aligned
Comfort working across departments and balancing competing priorities
Experience using contract tracking tools, workflow systems, or document management platforms
Experience working in an otherwise regulated environment
Familiarity with common commercial agreement types and supporting documentation
Exposure to privacy, data protection, security, or compliance-related terms

Job Responsibility

Overseeing agreements from initial request through final execution and storage
Coordinating document flow among internal teams such as sales, finance, operations, leadership, and legal support
Preparing standard contract documents using approved forms and internal guidance
Managing edits, version tracking, and status updates throughout the review process
Monitoring important dates, renewal windows, notice periods, and other key obligations
Maintaining a reliable and organized system for document retention and retrieval
Summarizing key business terms for internal stakeholders when needed
Flagging unusual or higher-risk language for appropriate review
Supporting third-party agreement administration, including supplier documentation and confidentiality agreements
Helping improve templates, internal processes, reporting, and overall workflow efficiency

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Contracts Administrator

We are looking for a Contracts Administrator to support contract review and admi...

Location

United States , Westborough

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in contract administration, contract management, or a closely related function
Working knowledge of reviewing and negotiating contract terms, conditions, and modifications
Ability to interpret policies, legal requirements, and procedural guidelines when evaluating agreements
Familiarity with bids, proposals, requests for proposals, and contract pricing concepts
Strong written communication skills for drafting correspondence, summaries, and contractual documents
High attention to detail with the ability to organize records and manage multiple deadlines effectively
Proficiency with business applications or contract management tools used to track and administer agreements

Job Responsibility

Examine contract language, mark up terms, and recommend revisions that align with university policy and strengthen business protections
Evaluate incoming requests and prepare standard responses for proposals, bid submissions, amendments, and other routine contractual matters
Assess agreement provisions and supporting documentation to confirm compliance with legal requirements, internal policies, and departmental procedures
Draft and negotiate straightforward contract documents within assigned authority levels and escalate complex issues when needed
Advise internal stakeholders on contracting practices, approval expectations, and established policy guidelines
Process contract approvals, execution steps, and related documentation in accordance with organizational standards
Create and manage correspondence, negotiation summaries, and submission packages to keep contract activity organized and on schedule
Maintain accurate files and records that track contract status, performance obligations, compliance details, and closeout activities
Support audits, reporting needs, and trend analysis through contract research, and assist team members with business applications used to manage agreements

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Contracts Administrator

Brook Street Recruitment is delighted to be recruiting on behalf of our East Bel...

Location

United Kingdom , County Antrim

Salary:

28000.00 GBP / Year

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

GCSEs/A-Levels (or equivalent)
Strong Microsoft Office skills, particularly Outlook and Excel
Excellent organisational, analytical, and numerical abilities
Strong IT skills and attention to detail
Ability to work accurately and meet deadlines
Excellent customer service and relationship-building skills
Strong written and verbal communication skills
Ability to work independently and use initiative.

Job Responsibility

Respond promptly to customer enquiries
Process customer orders accurately, including stock allocation and order release
Use planning software to support efficient order fulfilment
Upload and manage customer forecasts
Maintain customer inventory levels and stock reservations
Obtain supplier quotations and raise purchase requisitions as required
Manage outstanding order books and monitor incoming stock
Communicate proactively with customers regarding potential delays
Monitor customer credit limits and liaise with accounts to resolve issues
Build strong product knowledge to maximise opportunities

Fulltime

New

Contracts Administrator

Randstad is partnering with several leading companies to recruit experienced Con...

Location

Australia , Brisbane

Salary:

Not provided

Randstad

Expiration Date

July 10, 2026

Requirements

Degree qualified in Construction Management, Quantity Surveying, Commercial Management, or a related discipline
Proven experience as a Contract Administrator within the Australian commercial construction industry
Strong commercial acumen and contract management skills
Ability to work effectively within fast-paced project environments

Job Responsibility

Administer subcontract agreements, variations, progress claims, and contract correspondence
Prepare tender packages, scopes of work, and expressions of interest
Evaluate subcontractor submissions and prepare tender recommendation reports
Assess and manage subcontractor claims, variations, and payment schedules
Draft, issue, and execute subcontract agreements and purchase orders
Support head contract administration and commercial risk management
Build and maintain strong relationships with clients, consultants, subcontractors, and internal stakeholders

Fulltime

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