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Hickory Logo Hickory · Construction

Contracts Administrator

Australia · Job Posted March 01, 2026
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Job Description

We are seeking a Contracts Administrator for a $100m+ building upgrade and refurbishment project. H-Adapt focuses on repurposing existing buildings, refurbishments/infrastructure upgrades and retrofitting/fitout upgrades. H-Adapt leverages Hickory’s experienced construction and development team to lead the new era of construction.

Job Responsibility

  • Collaborate with Project Managers on financial activities
  • Review Bill of Quantities including agreed Value Management Items and set up project budgets, ensuring accuracy and seeking clarity where alignment with estimates is not achieved
  • Implement and maintain financial tools
  • Process financial tasks according to Hickory’s Financial calendar
  • Provide accurate, timely financial reports
  • Maintain project financial records
  • Submit progress claims promptly
  • Monitor and expedite payments
  • Administer site payments and supplies
  • Process payments in financial software (e.g., Cheops)
  • Manage subcontractor tendering and contracts
  • Maintain subcontractor records and insurances
  • Conclude final accounts and release securities
  • Analyze tender documents and contracts
  • Identify and mitigate commercial risks
  • Consult on potential claims and disputes
  • Administer project procurement schedule
  • Prepare and manage subcontractor agreements
  • Oversee contract administration
  • Track milestone events and dates
  • Liaise with stakeholders and manage extensions of time
  • Ensure compliance with insurance and contractual requirements
  • Submit necessary notices and claims
  • Review contract documents and project requirements
  • Manage design issues and assess impacts on timelines and costs
  • Document site progress
  • Manage Aconex project administration tasks
  • Collaborate with design consultants
  • Ensure effective use of Dynamics 365
  • Prepare handover manuals
  • Assist Project Manager in achieving Practical Completion

Requirements

  • Minimum of 5 years of experience as a Contracts Administrator delivering commercial fit out, refurbishment and building upgrade projects
  • Demonstrated experience administering head contracts and subcontracts across fast paced fit out and refurbishment works, with strong commercial oversight of cost, programme and risk
  • Proven ability to manage procurement processes, negotiate subcontract packages, assess variations and progress claims, and maintain accurate financial forecasting and reporting
  • Strong capability in building and maintaining relationships with clients, consultants, subcontractors and key stakeholders, particularly within live and occupied environments
  • Solid understanding of contract administration, compliance, risk management and project governance specific to fit out and refurbishment projects
  • Hands on experience supporting projects within operational buildings, including staged works, shutdowns and works within constrained or high traffic sites

What we offer

  • Work-Life Balance: Enjoy a balanced work-life schedule with a standard 5-day work week
  • Family-Friendly Policies: Receive paid parental leave to support your family needs
  • Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses
  • H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform
  • Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources
  • Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company
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