Contracts Administrator Job at Airswift Sweden (Houston)

Contracts Administrator

Airswift Sweden

Location:
United States , Houston

Category:
Energy

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Airswift is looking for a Contracts Administrator to support a major client in Houston, TX on a 12-month assignment with possible extension. This person will manage and administer large and complex EPC Prime Contract for LNG projects in the Gulf Coast. Provide guidance on contract terms, track commercial issues, monitor contract obligations, and draft formal correspondence. Partner with various functions to gather, understand, and document project status and information and develop risk mitigation strategies for the Owner. Utilize standardized processes and tools to ensure contract compliance, and commercial know-how to guide the organization in strategic administration of the contracts while demonstrating strong customer service for the project team.

Job Responsibility:

Aid in negotiating and drafting complex EPC Prime Contract Change Orders to EPC Contractor
Work with the various disciplines to ensure that alignment is achieved with the proposed scope, schedule and cost as part of negotiations and finalizing the EPC Prime Contract Change Order
Draft formal correspondence such as notices, letters related to design clarifications and responses to the Contractor’s inquiries
Administer EPC Prime Contract, and manage and track Owner and Contractor obligations
Work cross-functionally to track and expedite the completion of Owner obligations using company-developed tools and templates and coordinate with various functions to track and expedite the completion of Contractor obligations
Review, advise, and train the project team on EPC Prime Contract
Develop presentation slides and deliver workshops on EPC Prime Contract obligations
Monitor contract compliance to ensure that all legal and contractual matters are addressed efficiently and promptly
Provide life cycle support of the EPC Prime Contract to include change management and contract close-out
Draft change orders and amendments, contract terms, pricing and payment schedules, gather signatures, and record changes into contract management tools
Perform audits of contract documents to ensure compliance, and track contract performance against commitments and compliance to project policies and procedures
Support the verification of completion certificates and document project and contract close-out
Lead and participate in key meetings to accurately document discussions, events, actions, and resolutions, as well as draft white papers and strategic recommendations, and create tools for analyzing and tracking contractor activities, notices, and claims
Liaise with legal, insurance, risk and tax departments and contractors to develop and administer insurance and tax requirements for specific projects, regions, or financing needs
Develop and integrate contract management tools, templates, methods and processes
Utilize tools and templates, prepare and disseminate information regarding contract status, compliance, modifications, etc
Assist in developing and maintaining the contract databases, logs, dashboards, and manage the SharePoint contract document repository
Research current regional and global events, including any events related to public policies, health and safety, seismic and weather threats to relevant region or job site, or governmental tariff risks to understand potential risks and impacts to the Owner
Track issues and draft memoranda to document events and risk mitigation activities
Perform other duties as assigned (no more than 5% of duties)

Requirements:

Bachelor’s degree in Business, Law, Finance, or Supply Chain or an equivalent combination of education, training and experience required
At least 5+ years of experience in a comparable contracts administration or contracts management role within the energy sector or on complex capital construction projects required
Experience with dispute resolution, claims management, contracting, procurement, supply chain management, and commercial legal experience preferred
Experience with LNG or complex high-value EPC contracts preferred
Experience with day-to-day management of high-volume contract-related inquiries and change management preferred
Experience in EPC contracting and familiarity with various contract delivery methods such as LSTK, GMP, Cost-Plus, etc. preferred
Experience with developing training materials and delivering training to internal clients preferred
Knowledge of general corporate business practices, government and commercial contracting regulations and principles, subcontracting practices, and accounting and finance principles
Knowledge of contracting strategies
Strong contract negotiations skills
Excellent listening skills and ability to document events, details and meetings
Interpersonal, problem-solving and verbal and written communication skills
Strong analytical and mathematical skills
Ability to work independently with little supervision and ability to provide consultation to other members of the project team
Computer skills including working knowledge of spreadsheets, word processing and database software packages, internet applications and/or company-specific computer applications
Project Management Professional (PMP) preferred
Certified Professional in Supply Management(CPSM) preferred
Certified Federal Contracts Manager (CFCM) preferred
Certified Commercial Contract Manager(CCCM) preferred
Certified Professional Contract Manager (CPCM) preferred
Certified Project Master (CPM) preferred

Nice to have:

Experience with dispute resolution, claims management, contracting, procurement, supply chain management, and commercial legal experience
Experience with LNG or complex high-value EPC contracts
Experience with day-to-day management of high-volume contract-related inquiries and change management
Experience in EPC contracting and familiarity with various contract delivery methods such as LSTK, GMP, Cost-Plus, etc.
Experience with developing training materials and delivering training to internal clients
Project Management Professional (PMP)
Certified Professional in Supply Management(CPSM)
Certified Federal Contracts Manager (CFCM)
Certified Commercial Contract Manager(CCCM)
Certified Professional Contract Manager (CPCM)
Certified Project Master (CPM)

Additional Information:

Job Posted:
April 22, 2026

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