Contracts Administrator - Facilities Management Job at Aruma (Newcastle NSW)

Facilities & Office Manager

Facilities & Office Manager role overseeing the smooth day-to-day running of a C...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Facilities Manager, Building Manager, or Office Manager role with strong facilities responsibilities
Solid understanding of building systems, contractor management, and H&S compliance
Confident in managing budgets, suppliers, and service contracts
Strong leadership skills with experience managing or mentoring a small team
Proactive, adaptable, and calm under pressure with strong problem-solving ability
Excellent communication skills with the ability to build relationships

Job Responsibility

Oversee the daily running of building systems including HVAC, electrical, plumbing, fire safety, and security
Demonstrate strong working knowledge of building services and controls including BMS, FCUs, HVAC systems
Monitor and optimise building performance through BMS data
Work closely with external contractors, engineers, and service providers
Oversee cleaning, janitorial, and building services
Respond to maintenance issues and facilities-related emergencies
Coordinate building inspections and planned preventative maintenance
Manage access control, building security procedures, and emergency protocols
Lead space planning, office moves, and reconfigurations
Support sustainability initiatives and implement energy-saving measures

Fulltime

Facilities Administrator

We are seeking a cheerful and professional Facilities Administrator to join our ...

Location

United Kingdom , Gravesend

Salary:

13.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication and interpersonal abilities
A proactive and cheerful attitude
ready to tackle challenges with a smile
Previous experience in facilities management or administrative roles is a plus
Proficiency in Microsoft Office Suite and familiarity with facilities management software

Job Responsibility

To support the Estates Manager in managing the administration for the Estates facilities
To assist the team to manage contractors working on site
checking DBS compliance
arranging access
ensuring that the Code of Practice for Contractors has been completed and the required documents have been submitted
To obtain quotes
for essential repairs across the sites and to place orders as required
Liaising with contractors and staff to schedule in repair works
To ensure goods are ordered
delivered and invoices are processed

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Facilities Manager

Experienced and proactive Facilities Manager to oversee the day-to-day running o...

Location

United Kingdom , Swadlincote

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in office/facilities management, ideally across multiple sites
Strong understanding of health & safety and compliance standards
Proven leadership and team management skills
Confident managing budgets, suppliers, and facilities projects
Excellent communication, organisational and problem-solving skills
Hands-on, proactive approach with flexibility to travel as needed

Job Responsibility

Line manage administration and reception teams across sites
Oversee office procedures, team meetings, and performance monitoring
Manage maintenance, repairs, security, and cleaning services
Monitor facilities budgets and supplier contracts
Lead office moves and refurbishments
Ensure compliance with H&S legislation, risk assessments, and training
Conduct safety audits, drills, and staff inductions
Monitor safeguarding/incident data and report trends
Maintain office equipment, supplies, and IT/telecoms inventory
Provide occasional out-of-hours on-call support for site security

What we offer

Flexible hybrid working options
Supportive and people-first working culture
Autonomy and variety in a vital operational role
On-site parking and travel support between offices

Fulltime

Facility Operations Manager

U.S. Facilities, Inc., a premier provider of top-notch building maintenance and ...

Location

United States

Salary:

Not provided

PRWT Services, Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Facilities Management, Engineering, Project Management, or Business Administration is preferred, or the candidate should have the equivalent of 15+ years of experience as a Facilities Project Manager
Professional Engineer (PE) license preferred
Minimum of 7-10 years of Facility Management experience with at least 5 years at the level of Site Manager
Experience working with K-12 school districts or public sector clients, ideally in a leadership or consultative capacity
Proven ability to navigate local politics, community engagement processes, and school board relations
Knowledge of state and federal funding mechanisms related to educational facilities (e.g., ESSER funds, bonds, state capital programs)
Strong public speaking and presentation skills for representing the company at community forums and board meetings
Five plus years of experience managing union employees
Experience in construction, engineering, and all facets of facility operation and building management
Experience with critical system environments required

Job Responsibility

Ensure the day-to-day operations of a high-profile high-rise building, ensuring that all building operations and maintenance services are effectively delivered, and facility needs are met, including preventive maintenance, life-safety, engineering, and general maintenance
Ensure that staff implement and provide these services in a manner consistent with USF policies and ownership directives
Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the property
Respond positively and promptly to requests from building tenants and occupants
Oversee the implementation of ongoing contract programs to assess tenant and occupant needs constantly and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s)
Ensure that all site-specific documentation and reports are completed accurately and on time
Prepare, review, and provide initial approval for all budgets, financial reports (monthly and quarterly), expenditures, and purchase orders related to the facility or complex as needed
Collect, analyze, and report statistical data as needed to provide an accurate and current assessment of facility management objectives
Manage all contractor relationships, including negotiating pricing and contract terms, managing agreements, developing service specifications, ensuring client compliance, verifying contractor compliance, and replacing contractors as necessary
Hire, train, and motivate operations and maintenance personnel

Fulltime

Temporary Facilities Administrator

Temporary Facilities Administrator to support operations on a short-term basis f...

Location

United Kingdom , Edinburgh

Salary:

12.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities or administrative roles
Strong organisational and multitasking abilities
Excellent communication skills
Proficient in Microsoft Office and comfortable working with databases
Able to work independently and manage competing priorities

Job Responsibility

Arrange regular maintenance of equipment and internal systems
Manage Visa payment processes to suppliers
Respond to escalated or general queries
Oversee the day-to-day running of utilities contracts
Handle specific contract-related queries
Update internal databases with project information from the wider facilities team
Provide utilities related data and reporting
Support Facilities Managers in delivering effective responses to the business
Monitor external activities such as waste disposal and recycling
Track regular and ad-hoc facility expenses

What we offer

Weekly pay
28 days paid annual leave
Discount vouchers with many high street brands
Eye care vouchers and money towards glasses for VDU purposes
Pension scheme option with employer contributions
Statutory Sick Pay
Access to assistance programme that provides free, confidential, and independent advice

Facilities Administrator

Are you passionate about providing exceptional facilities support and creating p...

Location

United Kingdom , Manchester

Salary:

25000.00 - 28500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience working in a corporate environment
Excellent administration skills including document management
Solid work history
Willingness to help at all times
Positive attitude
Excellent customer service skills

Job Responsibility

Set up for meetings and manage room bookings
Document management including printing, filing, binding
Cover reception when required
Manage cleaning contracts
Coordinate Audiovisual equipment set ups
Manage car park facilities and visitor passes
Book contractors and oversee any repairs
Support with fire safety and first aid training
Respond to queries and issues promptly
Arrange landscaping of outdoor areas

Fulltime

Facilities Administrator

Temporary Facilities Administrator role in a vibrant retail environment. The rol...

Location

United Kingdom , Manchester

Salary:

13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Commitment to the full 6-month contract
Strong organisational skills and attention to detail
Excellent written and verbal communication
Ability to work well under pressure and to conflicting deadlines
A proactive approach and 'can do' attitude to problem-solving
Previous experience in facilities administration or health and safety admin is valuable

Job Responsibility

Supporting day-to-day facility management tasks
Assisting with maintenance requests and liaising with contractors
Managing office supplies and inventory
Maintaining health and safety standards and administration
Dealing with all incoming and outgoing post
Managing the visitor management system
Meet and greeting all visitors on site
Offering full administration support to wider team and business heads

What we offer

Free parking
28 days annual leave per year (on an accrual basis)
Paid weekly
Access to online benefits and a Boost portal
Dedicated consultant on hand to assist with any general, holiday or pay queries

Fulltime

Contracts & Facilities Officer

Join Our client as a Contracts & Facilities Officer! Are you looking for an exci...

Location

United Kingdom , Liverpool

Salary:

19.43 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in an office and facilities management environment
Proficiency in Microsoft 365 (Excel, Outlook, Teams, Word)
Excellent interpersonal skills with a customer-focused approach
A flexible attitude and the ability to work under pressure
Knowledge of health and safety regulations

Job Responsibility

Acting as the primary contact for contractors and service providers
Maintaining strong relationships with internal and external stakeholders
Overseeing health and safety compliance across our offices
Conducting compliance checks and managing office support services like cleaning and security
Leading a team of Facilities Management Assistants and supervising their tasks

What we offer

Contribute to a vibrant and supportive workplace
Engage in a role that allows for professional growth and development
Be part of a dynamic team making a difference in the community

Fulltime

Contracts Administrator - Facilities Management

Aruma

Location:
Australia , Newcastle NSW

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
May 16, 2026

Expiration:
June 12, 2026

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Contracts Administrator - Facilities Management

Aruma

Location:Australia , Newcastle NSW

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:May 16, 2026

Expiration:June 12, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Contracts Administrator - Facilities Management

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Contracts & Facilities Officer

Location:
Australia , Newcastle NSW

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
May 16, 2026

Expiration:
June 12, 2026