Contract-to-Permanent Administrative Assistant Job at Robert Half (Waipahu)

Contract-to-Permanent Customer Service Representative

We are looking for a customer-focused team member to join our retail team as a C...

Location

United States , Fort Wayne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in customer service, call handling, or a related support role.
Strong skills in data entry, order processing, and maintaining accurate records.
Ability to manage inbound and outbound communication across phone, text, and digital channels.
Experience with scheduling and coordinating multiple tasks in a fast-paced environment.
Clear verbal and written communication skills with a detail-oriented and helpful approach.
Patience and confidence when explaining processes or product usage to customers.
Dependable work habits and strong attention to detail when following established procedures.

Job Responsibility

Monitor incoming inquiries from digital channels, phone calls, and text messages to ensure customers receive timely and helpful responses.
Review open leads each day and follow up when customer outreach has not been completed within expected timeframes.
Maintain accurate customer records by updating information, documenting interactions, and recording next steps in internal systems.
Lead orientation sessions for new pool owners, explaining basic maintenance, water care, and equipment operation in a clear and supportive way.
Help customers feel confident by answering questions patiently and providing easy-to-understand guidance.
Support commercial account activity by coordinating paperwork, scheduling service-related needs, and preparing invoicing details.
Serve as a point of contact for commercial customers with questions related to appointments, account updates, or billing matters.
Assist sales and support teams with order entry, administrative follow-up, and customer communication to keep daily operations organized.

Fulltime

Receptionist

We are looking for a detail-oriented and personable Receptionist to join our tea...

Location

United States , Anaheim

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in receptionist or administrative roles
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong ability to manage multi-line phone systems efficiently
Excellent communication and interpersonal skills
Demonstrated organizational and multitasking abilities
Ability to work 100% onsite in Anaheim, California
Detail-oriented demeanor and adaptability in a dynamic work environment
Comfortable working in a contract-to-permanent arrangement

Job Responsibility

Manage front desk operations, including greeting visitors and answering multi-line phone systems
Handle inbound calls in a courteous manner and direct them to the appropriate departments
Operate and maintain a switchboard system with up to 10 lines
Perform filing and organizational tasks to ensure office records are well-maintained
Assist with administrative duties such as scheduling meetings and handling correspondence
Ensure the reception area is tidy, organized, and welcoming for guests
Provide accurate information to callers and visitors regarding company services and procedures
Coordinate parking arrangements in the open lot for employees and visitors
Support various office functions across three connected buildings as needed
Uphold a business casual dress code while representing the company in a courteous manner

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Receptionist

We are looking for a detail-oriented and friendly Receptionist to join our team ...

Location

United States , Anaheim

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a receptionist or administrative role
Proficiency in Microsoft Office Suite applications such as Word, Excel, and Outlook
Strong ability to handle multi-line phone systems with up to 10 lines
Excellent verbal and written communication skills
Attention to detail and organizational skills for filing and administrative tasks
Ability to work 100% onsite in Anaheim, California
Comfortable working in a contract-to-permanent capacity
Neat appearance and adherence to a business-casual dress code

Job Responsibility

Greet and assist visitors and clients upon arrival, ensuring a positive experience
Operate and manage a multi-line phone system, including answering and directing inbound calls
Perform general filing and document organization to maintain an orderly workspace
Provide administrative support to the team as needed
Monitor and manage incoming communications, ensuring prompt responses
Maintain a detail-oriented demeanor and appearance in a business-casual dress code
Coordinate parking arrangements for visitors in the open lot
Ensure smooth communication across three office buildings when necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Application Support Senior Analyst - Assistant Vice President

Location

India , Chennai

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

9-12 years experience in an Application Support role
Good experience on UNIX, JAVA, Oracle, ITRS, SRE, Networking
Experience installing, configuring or supporting business applications
Experience with some programming languages and willingness/ability to learn
Advanced execution capabilities and ability to adjust quickly to changes and re-prioritization
Effective written and verbal communications including ability to explain technical issues in simple terms that non-IT staff can understand
Demonstrated analytical skills
Issue tracking and reporting using tools
Knowledge/ experience of problem Management Tools
Good all-round technical skills

Job Responsibility

Provides technical and business support for users of Citi Applications
Provides quick resolutions to app issues, driving stability, efficiency and effectiveness improvements
Maintains application systems that have completed the development stage and are running in the daily operations of the firm
Manages, maintains and supports applications and their operating environments, focusing on stability, quality and functionality against service level expectations
Start of day checks, continuous monitoring, and regional handover
Perform same day risk reconciliations
Develop and maintain technical support documentation
Identifies ways to maximize the potential of the applications used
Assess risk and impact of production issues and escalate to business and technology management in a timely manner
Ensures that storage and archiving procedures are in place and functioning correctly

Fulltime

Member of Technical Staff, Full-Stack Product

We need a full-stack engineer who can ship AI products fast and isn't afraid to ...

Location

United States , San Francisco

Salary:

Not provided

LlamaIndex

Expiration Date

Until further notice

Requirements

2+ years of experience
Experience with shipped web applications or completely new product features from scratch. Have gone from prototype to production serving end users in a short amount of time
Shipped AI/LLM-native applications - from UX to core algorithms
Iterated rapidly with customers - translate user feedback into features back to proactive user discovery. Help jointly develop and iterate on product roadmap for core features
Worked with product and design, demonstrating instances of wearing the PM hat yourself to proactively scope and design features
Shipped applications that scaled to millions of users

Job Responsibility

[Primary] Front-end/full-stack work for our managed applications/SaaS offering
FE stack Next.JS, shadcn, react-query, etc.
Backend stack: Python, Node.JS, K8s, Docker, Terraform, Cloud services, databases, etc.
[Secondary] General feature development, maintenance, and education for our open-source frameworks (Python and Typescript)
[Secondary] Work closely with prospects and customers to build POC and production solutions

What we offer

Competitive base salary and equity compensation
Comprehensive medical/dental/vision coverage for you and your family
Unlimited paid time off policy
Daily catered lunch and snacks in the San Francisco office

Fulltime

Application Support Kiwiplan - Sales

Responsibilities: Planning, Implementation, testing, optimization and ensuring t...

Location

Austria , Vienna

Salary:

Not provided

DS Smith

Expiration Date

Until further notice

Requirements

Technical knowhow
Business- and Processmanagement education
Advanced knowledge in logistics processes
Profound IT knowledge
Structured and solution oriented practices
English knowledge in spoken and written
Able to work in a team
Impartation of knowledge
Willingness to travel up to 30%

Job Responsibility

Planning, Implementation, testing, optimization and ensuring the operation of the following software systems (with Kiwiplan)
Kiwiplan Enterprise Sales Processing (ESP-Sales)
Quote Management incl. Product Design (excl. Costing&Pricing)
Order Management
Invoice Processing (incl. Data Transmission to SAP)
Definition and Implementation of Interfaces
Account master data, Invoices, Credit master data
Implementation of Templates for document printing
User Access Rights (in defined area)
Supporting approvement user access rights

Fulltime

Senior Operations Administrator (Facility Management)

A reputable multinational facilities management company that serves diverse indu...

Location

Malaysia , Kuala Lumpur

Salary:

5000.00 - 6000.00 MYR / Month

Randstad

Expiration Date

July 18, 2026

Requirements

Diploma or Bachelor's Degree
2-3 years of experience in administrative, data entry or support role
Proficiency in Microsoft Office (Word, Excel, Outlook)
Highly organized, detail-oriented and able to multitask in a fast-paced environment

Job Responsibility

Maintenance Admin: Raise reactive jobs from PPM faults, manage registers (warranties/handovers), configure system data, and prepare/submit accurate quotes
Cost Control: Audit contractor quotes against approved rate cards to ensure cost compliance
Compliance & Warranties: Schedule and document maintenance inspections, and coordinate Defects Liability Period (DLP) and warranty follow-ups
Stakeholder Liaison: Act as the key contact point between the technicians, management, and subcontractors
Reporting & KPIs: Monitor performance against KPIs and generate operational data/PPM reports
General Admin: Manage shared inboxes, arrange travel/meetings, drive process improvements, and support the site team with ad-hoc tasks

Fulltime

Regional Sales Manager, Front Line Care - South Central Region

As a member of Baxter’s sales team, you’ll be aligned to one of our global busin...

Location

United States , Dallas

Salary:

148000.00 - 203500.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s Degree required with 5+ years of demonstrated experience as a top-level sales performer in the medical device or healthcare industry
2+ years of sales leadership experience and knowledge in our Welch Allyn product line portfolio preferred
Proven experience in hiring, developing, and managing the performance of a sales team
Strong background working with IDNs and a demonstrated ability to work with and build relationships
Exceptional written, verbal, and interpersonal communication and presentation skills
Strong analytical problem-solving skills
Individuals must live within the current geography or be willing to relocate to it
Familiarity with the posted region is strongly desired

Job Responsibility

Developing and implementing strategic sales plans aligned with corporate goals
Motivating the team to reach their full potential by creating a culture that fosters teamwork, effective time management, planning, and execution in achieving objectives
Identifying and meeting with key customers, assisting sales representatives with maintaining and building relationships
Effectively developing and maintaining a robust and balanced forecast of opportunities while monitoring their progress in an efficient and timely manner
Partnering closely with a cross-functional team to close large opportunities
Coaching team members on both deal and skill-based opportunities
Driving corporate connectivity strategy and delivering on our integrated solutions platform
Managing a network of distributors and channel partners throughout the region
Retaining a current understanding of the local IDN market and the evolving medical industry landscape including high level knowledge of the competition

What we offer

Support for Parents
Continuing Education/ Professional Development
Employee Heath & Well-Being Benefits
Paid Time Off
2 Days a Year to Volunteer
Medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP)
401(k) Retirement Savings Plan (RSP)
Flexible Spending Accounts

Fulltime

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Contract-to-Permanent Administrative Assistant

Job Description

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