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Contract Support

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JLL

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Location:
Norway , Oslo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Responsibility:

  • A customer and team facing role to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business
  • to provide a comprehensive and flexible administration service to the Facilities & Finance Team

Requirements:

  • Maintain role as primary contact for service requests generated by the client’s staff
  • Proactively together with Facilities Manager meet with Client’s local Management on scheduled basis
  • Responsible for managing the inbox and checking purchase order requests are correctly coded against correct cost assignments prior to raising
  • Resolving invoice query issues as highlighted by the Accounts Payable team
  • Liaising with client procurement team to ensure all POs are raised on time
  • Responsible for maintaining S2P tracker daily and updating the purchasing tool accurately
  • Responsible for reconciling Concur expenses for timely approval at the end of each month
  • Assisting in internal audits to ensure S2P is working in compliance with the ISO standards
  • Manage the budget documentation/forecast and administer the works to ensure budget compliance for Stockholm sites
  • Ensure efficiency and proper records of On Demand purchases and repairs
  • Ensure timely reporting
  • Ensure accurate and timely reporting of equipment and systems’ malfunctions and near misses
  • Drive adherence to environmental compliance, waste disposal and all Safety programs
  • Work with contractors to receive all necessary documents to comply with Environmental and Safety norms
  • Ensure integrity of financial transactions for contract maintain WIP, OPO’s and Debt to within agreed contractual and company defined parameters
  • Attend and actively participate in weekly finance meeting with contract manager/subcontractors
  • Actively complete MySupplier sub-contractor reviews
  • Create/raise Extra Works jobs
  • Create accurate Extra Work, Projects & Maintenance POs in a timely manner
  • Regularly review and process supplier invoices
  • Raise sales invoices (complete billing) in line with company deadlines at the correct margin
  • Assist with month end financial reporting and ensure deadlines are met

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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