Contract Recruitment Operations Assistant Job at Beacon Hill (New York)

HR Assistant – HR Operations and Recruitment

This is an exciting opportunity to join a dynamic, fast-growing accountancy and ...

Location

South Africa , Cape Town

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Excellent spoken and written English, with the ability to communicate clearly and professionally
Comfortable collaborating via Microsoft Teams and working extensively within an HRIS (e.g. HiBob)
Strong interpersonal skills with the confidence to build relationships across geographies and offices
Strong organisational skills with excellent attention to detail
Confidence working with HR systems, data, and process documentation
Strong communication skills, with the ability to work effectively with multiple offices and stakeholders
Ability to manage multiple tasks and priorities in a fast-paced environment
Previous experience in an HR administrative or HR operations role
Understanding of employment law and HR best practice
Graduate with a HR qualification (or working towards)

Job Responsibility

Provide all HR transactional administration relating to employees' terms and conditions
Maintain and update employee records in line with company policies and data protection regulations
Prepare HR documentation, including contracts, offer letters, and policies
Maintain accurate and up-to-date employee records in the HR system
Produce HR reports and data extracts as required
Ensure statutory and compliance documentation is completed and recorded correctly
Assist the Regional HR Business Partners in the recruitment process
Assist in administrative duties related to recruitment
Prepare onboarding materials and ensure a seamless onboarding experience
Produce reports and data extracts as required

What we offer

Competitive salary, commensurate with experience
Exposure to an international client base
Supportive, collaborative team culture
Clear opportunities for career progression

Fulltime

Recruitment Operations Specialist

As Recruitment Coordinator Specialist you will be responsible for tasks and acti...

Location

Mexico , Mexico City

Salary:

Not provided

Amex

Expiration Date

Until further notice

Requirements

Prior experience in recruiting support & administration activities like screening, scheduling, offer management, onboarding etc.
Ability to effectively and efficiently communicate with candidates, colleagues and internal partners
Proficiency with MS Office applications, Proven analytical skills
Experience working with an Applicant Tracking System, such as Taleo.
High level of integrity with ability to handle sensitive issues with complete confidentiality.
Experience working in a compliance driven organization.
Ability to multi-task, prioritize, and navigate ambiguity
Excellent attention to detail with a proven ability to problem solve
Ability to perform under pressure and high volumes
Advanced English level (speaking & writing)

Job Responsibility

Assist with ensuring a seamless post-offer & onboarding experience for candidates, Hiring Leaders & Recruiters
Ensure operational excellence, triaging key issues that arise during the recruitment process
Create offer letters and obtain the necessary approvals. Ensure all information is accurately reflected and all supporting documentation is provided
Ensure data integrity throughout the Post offer lifecycle.
Ensure high quality results, process compliance to operating guidelines and aligning with global recruitment standards
Support for contract generation for New Hires
Verify and validate offer details to ensure accurate contract creation
Initiate Background Verification checks and support candidates with questions on the process
Inform changes to process and policy documentation
Monitor and respond to the Recruitment Support inbox and escalate queries as required

What we offer

Competitive base salaries
Bonus incentives
Support for financial-well-being and retirement
Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
Generous paid parental leave policies (depending on your location)
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities

Contract Staff Recruitment Coordinator

Our client, a top-tier law firm, is seeking a Temporary Recruiting Coordinator –...

Location

United States , New York

Salary:

32.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of experience in recruiting coordination and/or junior recruiting within a law firm, required
Strong understanding of staff (non-attorney) recruiting processes within a law firm, required
Proven ability to manage high-volume interview scheduling and logistics with precision and efficiency
Excellent communication skills, with the ability to interact professionally with candidates, hiring managers, and external search partners
Experience preparing offer letters and supporting offer processes
Exposure to sourcing and familiarity with LinkedIn Recruiter or similar tools preferred
Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment
Proactive, self-sufficient, and comfortable taking initiative in a lean, collaborative team
Willingness to support administrative and ad hoc projects as needed

Job Responsibility

Support core recruiting coordination responsibilities with exposure to sourcing and broader recruiting operations
Partner closely with senior recruiters and hiring managers to support scheduling, candidate communication, and offer processes
Assist with sourcing efforts as needed

Regional Director of Finance

Location

United States , Beverly Hills

Salary:

180000.00 - 200000.00 USD / Year

L'Ermitage Beverly Hills

Expiration Date

Until further notice

Requirements

Superior verbal and written communication skills. Proficient with Microsoft Office Suite
Excellent interpersonal and technical communication skills
must demonstrate the ability to clearly communicate complex ideas and know one's audience
Thorough understanding of accounting and financial best practices, highly desirable to have a knowledge of hotel finance, hotel information and financial systems
Superior organizational skills and attention to detail
ability to plan, prioritize, and multitask
sound judgement
Solution oriented – identifies the source of a challenge to adopt long term solutions
Knowledge of Generally Accepted Accounting Principles (GAAP), USALI, and general accounting practices
Ability to read and understand basic contract elements, e.g., management agreement, terms, priorities, and profit distribution

Job Responsibility

Person directly reports to Vice President, Finance. The position serves as a liaison between the Corporate Office and Properties. Advising of any concerning matters promptly
Review and sign off on all financial statements, forecasts, cash flows and balance sheets
Review balance sheet accounts, ensuring adequate support and documentation for all accounts. Creates plans and timelines to correct any deficiencies
Ensures P&L accuracy and timeliness through adequate accounting workflow planning, effective close management, and optimization of checklists and documentation tools
Ensure property compliance with USALI, GAAP and Company accounting policies and procedures
Ensure satisfaction of legal requirements and contractual obligations (including obligations under a management agreement) utilizing internal controls, auditing, and security procedures to ensure deviations are brought to the attention of the General Manager and Vice President - Accounting
Ensure hotels' compliance on all regulatory licenses and permits, leases, contracts, legal agreements, and the proper execution of all operational taxes
Primary involvement in tax audits and internal/external audits and assist in coordinating the responses to governmental agencies when necessary
Collaborate with other Regional Directors of Finance, Property Controllers/ Directors of Finance, and the Vice President - Accounting to ensure effective coordination of activities and discussion of best practices
Serve as the subject matter expert for all finance division related matters, specifically ensuring implementation and adherence to SOPs, training manuals, systems, and service standards and guidelines

Fulltime

Branch Operations Manager

Location

United Kingdom , Beverley | Louth

Salary:

35000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Good written and communication skills
The ability to manage and motivate employees, encouraging engagement and new ideas
Ability to maintain and forge good working relationships with all customers and stakeholders
Flexibility to travel, work outside standard hours if required and to work occasional weekends if necessary
Full, UK driving licence
Eligibility to work in the UK
PA1 and PA6
Business/Management qualification
NSK Trained
Managing a team

Job Responsibility

Manage, develop, motivate and support a team of Lawn Operatives
Manage the day to day operations of the branch
Ensure compliance by the Lawn Operatives with GreenThumb’s Method, Service Level Agreement, Employee Handbook, Lawn Operative Minimum Expectations and Health and Safety procedures
Personally complete crew runs as necessary in order to assist the branch in the delivery of its monthly performance targets
Ensure day to day scheduling/crew runs are completed by all crewmen and targets met
Actively promote, coach and mentor team members on best practice including regularly attending and observing lawn treatments carried out by the Lawn Operatives
Liaise with Head Office, GTA and HR on the recruitment, interviewing and training of Lawn Operatives
Ensure scheduled crew runs are appropriate and are effectively communicated to the Lawn Operatives
Ensure that customer advance notifications are completed on a timely basis
Support and line manage Lawn Operative’s achievement of daily and weekly treatment values and regularly liaise with the Scheduling team

What we offer

incentives

Fulltime

New

Office Manager

We are seeking a hands-on, highly organized, and tech-savvy Office Manager to ov...

Location

Canada , Saint-Laurent

Salary:

65000.00 - 75000.00 CAD / Year

Randstad

Expiration Date

September 04, 2026

Requirements

Similar experience in office administration, payroll administration, HR coordination, or a similar blended role
The position requires a very advanced level of english very little french, all their operations with clients outiside of Quebec and Canada, all communication 90 % of the time will be done in English
Tech-Savvy & Innovative: Highly comfortable with Microsoft Office (Outlook, Excel, Teams) and modern office technology
someone who naturally looks for smarter, more efficient ways to get things done
Payroll & HR Knowledge: A solid foundational understanding of payroll rules, employment standards, deductions, taxable benefits, and vacation/sick time tracking
Meticulous & Organized: Exceptional coordination skills, sharp attention to detail, and a proven ability to manage multiple priorities seamlessly
Soft Skills: Highly resourceful, proactive, service-oriented, and capable of handling sensitive, confidential information with absolute discretion

Job Responsibility

Oversee daily office operations, including reception, facilities, supplies, and vendor coordination
Coordinate travel arrangements, meetings, company events, and employee engagement activities
Assist with invoicing, expense tracking, purchase orders, and general administrative accounting support
Support health and safety compliance and manage general administrative special projects as required
Provide support to process full-cycle payroll using Ceridian Powerpay, ensuring accuracy, timeliness, and proper record-keeping
Serve as the primary point of contact for employees regarding office, administrative, payroll, and HR questions
Coordinate recruitment activities, manage scheduling, and support the onboarding/offboarding processes
Maintain highly confidential employee files, contracts, HR/payroll records, and expense trackers
Assist with HR administration, including employee status changes, employment verification letters, and benefits coordination

What we offer

3 weeks vacations
Competitive benefits after 3 months
Parking available

Fulltime

Program Manager (Healthcare)

The Program Manager (Healthcare Facilities) will provide leadership, oversight, ...

Location

United States

Salary:

Not provided

Bodwé Professional Services

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Healthcare Administration, Facilities Management, Information Systems, Engineering, or a related discipline from an accredited institution
Minimum of five (5) years of Department of Defense (DoD) experience
At least one (1) year of experience directly supporting the duties and responsibilities outlined in this position
Minimum of three (3) years of experience in medical facility management, facilities operations, healthcare facilities, or a closely related field
Experience managing programs, projects, or contracts within a federal or military environment
Strong written and verbal communication skills
Experience coordinating cross-functional teams and stakeholders
Ability to analyze data, prepare reports, and support executive-level decision-making
Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
Must have or be able to obtain and maintain a valid driver's license

Job Responsibility

Serve as the primary point of contact for BUMED and the Contracting Officer's Representative (COR) regarding contract performance and program execution
Provide overall program management support for a comprehensive DMLSS-FM database sustainment program
Monitor contract performance, key milestones, deliverables, and operational issues, ensuring stakeholders are informed through written and verbal communications
Coordinate daily operational activities related to contract execution and program objectives
Support DMLSS-FM development initiatives proposed by JMLFDC representatives and end users
Represent BUMED as a designated member of the DMLSS Facilities Management Team
Participate in weekly JMLFDC teleconferences, Facilities Management Team meetings, and other required Medical Service meetings
Serve as the primary point of contact for BUMED-specific system change requests
Assist in developing, testing, validating, and implementing functional requirements for future DMLSS maintenance releases
Support interoperability efforts between DMLSS and other Computerized Maintenance Management Systems (CMMS)

Fulltime

Bookkeeper

Sara Walker with Robert Half is looking for a dependable Bookkeeper to support t...

Location

United States , Beaverton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in bookkeeping, office administration, or a closely related position
Proficiency with QuickBooks, including accounts payable processing and financial record maintenance
Working knowledge of payroll coordination, bank reconciliations, and general bookkeeping principles
Strong organizational skills with the ability to handle multiple deadlines in a fast-paced setting
Clear written and verbal communication skills for working with vendors, employees, and leadership
High level of accuracy and attention to detail when managing financial and compliance documentation
Experience supporting HR or administrative processes is preferred
Background in roofing, construction, or a trade-based business environment is preferred

Job Responsibility

Manage daily office activities and keep administrative workflows organized and efficient
Maintain accurate business documentation, including contracts, permits, insurance files, vehicle records, warranties, and compliance-related materials
Process vendor invoices and oversee accounts payable activities using QuickBooks Online
Coordinate weekly timekeeping and support payroll processing with a high degree of accuracy
Reconcile bank activity, track expenses, and maintain financial records that support reporting, tax preparation, and audit readiness
Prepare core bookkeeping records and assist in producing financial statements such as income statements and balance sheets
Support employee onboarding by organizing required paperwork and helping ensure adherence to company, state, and federal requirements
Assist with HR-related coordination, including employee records, benefits administration, recruitment support, union reporting, and certified payroll documentation
Partner with leadership and internal teams to improve office procedures, job costing practices, and project-related administrative processes
Provide guidance and day-to-day support to the Sales Administration Manager to encourage development and continuity in administrative operations

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

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Contract Recruitment Operations Assistant

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