Contract Property Administrator Job at Robert Half (Antioch)

Job Description

We are looking for a Contract Property Administrator to support the daily management of a residential community in Antioch, California. This role is responsible for maintaining smooth property operations, supporting residents and staff, and helping ensure the community is safe, compliant, and financially well managed. The ideal candidate brings strong administrative and supervisory abilities, sound judgment, and a customer-focused approach to property operations.

Job Responsibility

Oversee daily property activities to keep the community operating efficiently, safely, and in alignment with established standards
Guide onsite staff through hiring support, training, work delegation, coaching, and performance follow-up to maintain a productive team environment
Build strong relationships with residents, leadership, vendors, and external partners to support responsive service and effective communication
Administer occupancy-related processes, including waitlist coordination, leasing support, resident file maintenance, and recertification records in accordance with applicable housing guidelines
Monitor maintenance coordination by assigning work, tracking completion of service requests, and supporting preventive upkeep schedules for the property
Assist with financial operations by supporting rent collection, deposit tracking, delinquency review, budget monitoring, and maintenance of organized property records
Prepare the site for audits and inspections by confirming required documentation is current, accessible, and compliant with regulatory expectations
Support unit marketing and occupancy efforts to help maintain strong leasing performance while following approved outreach plans and housing requirements

Requirements

High school diploma or equivalent required
At least 1 year of supervisory experience in a property, housing, or related administrative setting
Working knowledge of budgeting, accounts payable, accounts receivable, billing activity, and general financial recordkeeping
Familiarity with property management, CRM, or accounting platforms such as JD Edwards EnterpriseOne, ADP-related financial systems, or similar tools
Proficiency with Microsoft Office 365 and the ability to learn new business systems quickly
Understanding of affordable housing programs, Section 8, tax credit environments, or related compliance frameworks is preferred
Strong organizational skills with careful attention to detail and the ability to manage multiple priorities and deadlines effectively

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

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