Contract Property Administrator Job at Robert Half (Antioch)

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1-3 years of experience in property management, with commercial property exposure strongly preferred
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
Ability to build and maintain strong working relationships with tenants, clients, vendors, and contractors
Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively
Experience supporting invoice processing, expense tracking, or budget preparation is preferred
Familiarity with property management platforms such as Yardi or similar real estate software is an asset
Knowledge of contracts, lease documentation, and property administration practices is preferred

Job Responsibility

Coordinate daily administrative activities for commercial properties, including tracking service requests, organizing work orders, and maintaining accurate property records
Serve as a key point of contact for tenants, vendors, and property owners by addressing inquiries promptly and helping resolve operational issues efficiently
Assist with financial tasks such as processing invoices, monitoring expenses, and supporting budget-related documentation for property operations
Prepare recurring reports and updates for senior leadership and ownership groups to provide clear visibility into property performance and activity
Support vendor and contractor engagement by organizing service agreements, monitoring compliance documents, and following up on bid and contract materials
Conduct property visits and inspections to identify maintenance concerns, document findings, and recommend practical improvements
Help oversee lease-related administrative matters by maintaining organized files and supporting documentation tied to agreements and tenant obligations
Contribute ideas that improve property management processes, service delivery, and overall operational efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in 401(k) plan

Property Administrator

About Residential Commercial Furniture Careers Contact JOB POSTING PROPERTY ADMI...

Location

Canada , Halifax

Salary:

Not provided

Rank Group

Expiration Date

Until further notice

Requirements

Previous experience in property administration is preferred
equivalent experience/skills may be considered
2+ years experience working in a administrative capacity, preferable property administration
Post secondary degree or diploma in a relevant field (e.g., Business Admin, Admin, etc.). Equivalent work experience may be considered
Excellent tenant relation/customer service skills
proven ability to develop rapport and build relationships with others
Experience writing contracts or memos is an asset
strong attention to detail required
Able to effectively multi task and address important time sensitive matters – strong sense of urgency
Ability to problem solve

Job Responsibility

Provide a positive first impression as the front line response to tenant requests
Manage customer service requests through electronic work order system
Manage the master key system and keep index current
Maintain and keep current Insurance certification for contractors along with contact information
Prepare purchase orders for all goods and services procured and arrange for appropriate approval for payment
Prepare communication to tenants
Prepare service contracts as directed by the Property Manager
Update and maintain equipment, repairs, history and inventory information in electronic work order system
In conjunction with the Operations Team, ensure tenant requests are completed as requested, in a timely manner
Working in collaboration with internal staff, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum

What we offer

Competitive salary
Health/dental benefits
Reduced summer hours (with full pay)! Office closes at 2pm every Friday all summer
GRRSP matching program
Pizza Fridays every month
Free parking
Opportunity to be part of a growing company, doing exciting things in the city of Halifax!

Fulltime

Property Administrator

We are looking for a Property Administrator to support the daily operations of a...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property administration, assistant property management, or a similar role supporting commercial or medical office properties
Working knowledge of accounts payable, accounts receivable, billing, and general accounting support functions
Proficiency with Yardi Voyager and other accounting or property management software systems
Ability to manage multiple priorities in a fully onsite, Monday through Friday work environment
Strong communication skills with the ability to interact professionally with tenants, vendors, and internal stakeholders
Comfort preparing reports, maintaining organized documentation, and supporting budget-related processes
Attention to detail and follow-through in handling financial records, vendor coordination, and operational tasks

Job Responsibility

Support day-to-day building operations by coordinating administrative activities, tracking service needs, and helping ensure the property is maintained to a high standard
Serve as a point of contact for tenants by responding to questions, addressing concerns promptly, and helping create a positive occupancy experience
Assist with maintenance coordination by monitoring work orders, following up with vendors, and helping ensure repairs and building services are completed on time
Oversee contract-related administrative tasks, including organizing vendor documentation, confirming service schedules, and maintaining accurate records
Prepare operational and statistical reports that help property leadership monitor performance, occupancy matters, and service trends
Handle accounts payable and accounts receivable activities, including invoice processing, billing support, payment tracking, and record reconciliation
Contribute to budgeting and financial oversight by updating property records, assisting with expense tracking, and supporting routine financial reviews
Use Yardi and related management systems to maintain property data, process financial transactions, and support reporting requirements

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan for contract/temporary professionals

Fulltime

Property Administrator

We are looking for a Property Administrator to support an affordable housing com...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in affordable housing compliance within a property management environment is required
Must have hands-on knowledge of LIHTC (Low-Income Housing Tax Credit) compliance
Working knowledge of regulated housing programs and recertification procedures is essential
Demonstrated ability to review tenant files and assess income and asset documentation accurately
Strong organizational skills and close attention to detail in document-heavy workflows
Ability to manage multiple deadlines effectively in a fast-paced contract assignment
Proficiency with Microsoft Office and familiarity with property management or compliance software
Clear communication skills with the ability to interact professionally with residents and internal teams

Job Responsibility

Manage annual and interim recertification activities for residents, ensuring all submissions are completed within required timeframes
Examine household files to confirm that records meet affordable housing program standards and internal compliance expectations
Gather, validate, and organize income, asset, and supporting eligibility documents needed for certification reviews
Coordinate directly with residents to request missing paperwork, answer questions, and follow up on outstanding items
Maintain orderly compliance records and enter updates into tracking tools and property management systems
Partner with property staff to monitor deadlines, resolve documentation gaps, and keep the project moving on schedule
Support administrative compliance work related to regulated housing operations as additional needs arise
Use software platforms such as Yardi or similar property management systems to manage records and reporting tasks efficiently

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Bilingual Spanish Property Administrator

We are looking for a detail-oriented Part Time Property Administrator to support...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting residential or commercial property operations in an administrative, leasing, or property management capacity
Working knowledge of property management practices, including tenant communication, maintenance coordination, and payment handling
Ability to use Yardi Software or comparable property management platforms to maintain records and support daily workflows
Strong organizational skills with the ability to manage multiple priorities and respond effectively to changing property needs
Clear communication skills and a detail-oriented approach when interacting with residents, prospects, vendors, and internal stakeholders
Availability to work part-time hours in Los Angeles, California within a contract assignment

Job Responsibility

Conduct apartment tours for prospective residents and help maintain a positive leasing experience from initial inquiry through follow-up
Receive and process rent or other property-related payments accurately, including preparing deposits and maintaining organized financial records
Respond to maintenance concerns from tenants, coordinate service requests, and assist with urgent on-site issues as they arise
Track supply levels for the property, order needed materials, and help ensure essential inventory is available for daily operations
Schedule and communicate with outside contractors and service providers to support timely completion of property needs
Assist the Property Manager with routine administrative duties that support occupancy, resident relations, and overall site operations
Maintain accurate documentation related to leasing activity, vendor services, and resident communications using property management systems as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in a residential, commercial, or mixed-property environment
Background in leasing coordination or tenant-facing administrative work
Working knowledge of property management practices, lease documentation, and day-to-day site administration
Proficiency with Yardi software for recordkeeping, reporting, or lease administration
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Ability to work independently in a fast-paced Contract role while maintaining professionalism and attention to detail

Job Responsibility

Oversee administrative activities for assigned properties, ensuring leases, tenant files, and operational records remain accurate and up to date
Coordinate leasing support by preparing documentation, responding to prospective tenant inquiries, and assisting with move-in and renewal processes
Serve as a point of contact for residents, tenants, vendors, and internal teams to resolve routine property-related matters efficiently
Maintain rent rolls, work order tracking, and property reports while monitoring deadlines and compliance requirements
Support both residential and commercial property operations by helping manage service requests, inspections, and vendor scheduling
Use Yardi software to enter data, generate reports, track lease information, and maintain organized property management records
Assist with occupancy, billing, and general office functions that contribute to smooth daily property performance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative experience in property management or real estate preferred
Strong organizational and recordkeeping skills
Proficiency in Microsoft Office
property software experience a plus
Effective communication and customer service skills
Ability to handle confidential information professionally

Job Responsibility

Maintain lease files, contracts, and tenant documentation
Support billing, rent rolls, and accounts coordination
Respond to tenant inquiries and service requests
Assist with vendor setup and invoice processing
Prepare reports and support property management staff

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Contract Administrator

The Contracts Administrator is responsible for preparing, reviewing, negotiating...

Location

Australia , Muswellbrook

Salary:

Not provided

Bouygues Construction

Expiration Date

Until further notice

Requirements

Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
Experience with a variety of project values and complexity
Understanding of document control experience in accordance with records management procedures
Interpret and apply relevant legislation/code on the project to prevent potential business exposure

Job Responsibility

Prepare and issue tender package documentation
Liaise with site teams to ensure timely recognition, notification and management of notices
Maintain register of notices
Manage contracts in Maximo and Contracts register
Understand and interpret scope of works for each subcontracted section of works and communicate to Project Team
Ensure procurement schedules are developed to reflect delivery requirements
Promptly attend to and manage claims/disputes and referral to Commercial Manager
Ensure that insurances are in place, adequate and current for Sub Contracts
Prepare tender documentation template from standard suite of contracts or as nominated by Head contract requirement
Ensure inclusion of Head contract requirements and conditions

Fulltime

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Contract Property Administrator

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