Contract Facilities Coordinator Job at Beacon Hill (Minneapolis)

Facilities Coordinator / Administrative Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator / Administ...

Location

United States

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate’s or bachelor’s degree preferred
2+ years of experience in administrative, facilities, office coordination, or similar roles
Strong organizational and time-management skills
Ability to multitask and prioritize competing requests
Proficiency in Microsoft Office (Outlook, Word, Excel)
Strong communication and customer service skills
Comfortable working independently and problem-solving in real time

Job Responsibility

Coordinate maintenance, repairs, and service requests with vendors and building management
Monitor facility conditions and address issues related to safety, cleanliness, and functionality
Manage vendor relationships (janitorial, utilities, security, maintenance, office services)
Track service contracts, work orders, and facilities-related expenses
Support office moves, space planning, and workstation setups
Ensure compliance with safety procedures and company standards
Provide general administrative support to office leadership and teams
Answer phones, manage calendars, and coordinate meetings
Order and manage office supplies and inventory
Maintain records, files, and documentation (digital and physical)

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Senior Facilities Coordinator

Arrive Logistics is a leading transportation and technology company in North Ame...

Location

United States , Austin

Salary:

Not provided

Arrive Logistics

Expiration Date

Until further notice

Requirements

Strong background and experience in facilities management
Thorough understanding of building maintenance, systems, and construction
Must have valid Driver’s License with satisfactory driving record
Must be available to respond to calls 7 days a week 24 hours per day
Working knowledge of word processing and spreadsheet software and ability to create reports and tracking
Ability to work independently with minimal supervision and to ensure work related responsibilities are completed accurately and in a timely manner
Strong verbal, written, analytical and persuasive skills and ability to interact effectively with all levels of employees, customers, management and contractors
Ability to work effectively in a team oriented, fast paced and high demand environment
Ability to maintain a high level of confidentiality while working with highly sensitive information
Ability to maintain a professional and positive manner

Job Responsibility

Subject Matter Expert (SME) for all facilities systems. Implements and administers all facilities digital applications and optimizes facilities capabilities
Develops and maintains strong relationships with key site leaders and vendors by communicating regularly and proactively regarding any changes, questions, issues, and/or outstanding action items
Receives, manages, and processes Facilities tickets and requests
ensures problems are resolved quickly and efficiently
Conducts routine quality walk through, identifies damages, safety concerns, and quality control for janitorial services
Maintains inventory of facilities supplies, equipment, furniture, and ergonomic equipment
reorders as needed
Ensures all facilities, site or corporate communications and announcements are approved and in compliance with corporate policies
Responsible for training facilities contractors and ensuring their performance is up to Arrive’s standards
Respond to & complete maintenance service requests as assigned

What we offer

medical, dental, vision, life, disability, and supplemental coverage
matching 401(k) program
Employee Resource Groups
office wide engagement activities, team events, happy hours and more
casual dress code
work in Austin, TX
free on-site parking
fully stocked coffee bar
onsite gym
free counseling sessions through Employee Assistance Program

Fulltime

Facilities Coordinator

Location

United States , Redwood City

Salary:

25.00 - 27.75 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in facilities, property management, workplace operations, hospitality, or related fields is strongly preferred
Experience with vendor management, client communication, and coordinating service providers is highly valuable
Ability to lift up to 50 lbs, move furniture, and support hands-on operational tasks
Understanding of basic building systems (HVAC, fire protection, mechanical/electrical) is a plus
Comfortable using a variety of technology platforms and ticketing systems
Strong communication, organization, and problem-solving skills
Ability to work independently, stay composed under pressure, and manage multiple priorities
Confident, energetic, flexible, and comfortable speaking in group settings or presenting information
Self-motivated with a strong sense of ownership, follow-through, and initiative

Job Responsibility

Support a collaborative, high-performance environment, contributing to a culture of teamwork, accountability, and service excellence
Conduct daily walkthroughs to ensure the office is clean, organized, and fully operational
Create, manage, and follow through on work orders – including coordinating the request, scheduling the work, and completing hands-on tasks such as moving desks, hanging photos, and supporting minor repairs
Respond to all service tickets promptly, ensuring KPI compliance and delivering exceptional customer service
Identify opportunities for operational improvements and recommend enhancements that elevate the workplace experience
Perform site inspections and assessments to ensure building procedures, safety standards, and performance measures are consistently met
Schedule and oversee repairs, maintenance, and minor work requests, ensuring timely completion and minimal disruption
Coordinate with vendors, facilities teams, and service providers, ensuring clear communication, proper direction, and seamless execution of work
Assist with vendor procurement, including obtaining quotes, coordinating services, and managing vendor relationships
Support furniture moves, workstation reconfigurations, and general office adjustments as needed

Senior Facilities Coordinator

As the Senior Facilities Coordinator, you will play a vital role in overseeing f...

Location

United Kingdom , Manchester

Salary:

30000.00 - 34500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

At least 2 years in a similar role, with experience in facilities and team supervision
Strong customer service skills
Excellent organisational abilities
Proficiency in using MS Office (Word, Excel, Outlook)
A customer-focused, can-do mindset, with an approachable and cheerful demeanour

Job Responsibility

Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers
Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management
Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance
Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded
Ensuring the front of house service delivers excellent customer service at all times
Assisting with administration including travel bookings
Document management
Working closely with a range of contractor and suppliers
Managing AV equipment and ensuring smooth operations
Overseeing building maintenance, including minor repairs and upkeep

Fulltime

Facilities Coordinator

Are you passionate about providing exceptional facilities support and creating p...

Location

United Kingdom , Manchester

Salary:

27000.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience working in a corporate environment
Excellent administration skills including document management
Solid work history
Willingness to help at all times
Positive attitude
Excellent customer service skills

Job Responsibility

Set up for meetings and manage room bookings
Document management including printing, filing, binding
Cover reception when required
Manage cleaning contracts
Coordinate Audiovisual equipment set ups
Manage car park facilities and visitor passes
Book contractors and oversee any repairs
Support with fire safety and first aid training
Respond to queries and issues promptly
Arrange landscaping of outdoor areas

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of a company’s fac...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree preferred
1+ years of facilities, office administration, workplace operations, or related experience
Strong organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
Proficiency with Microsoft Office and facility/work order systems
Customer service mindset and problem-solving ability
Knowledge of basic building operations and vendor coordination preferred

Job Responsibility

Coordinate daily facility operations across office or building locations
Submit and track maintenance and repair requests
Serve as a point of contact for building management, vendors, and service providers
Monitor office space, equipment, and common areas to ensure they are well maintained
Assist with office moves, workstation setups, and space planning
Manage inventory and ordering of office, kitchen, and facility supplies
Support health, safety, and security procedures and compliance requirements
Maintain records related to maintenance, service contracts, inspections, and facility requests
Help coordinate preventative maintenance schedules
Respond to employee facility-related questions and service requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Coordinator / Accountant II

We are looking for a detail-focused Facilities Coordinator / Accountant II to su...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma and 1–2 years of relevant experience in accounting support, data administration, procurement coordination, or a related field
Hands-on experience with data entry, reporting, and record maintenance in business or financial systems
Working knowledge of Microsoft Excel and the ability to organize, review, and analyze transactional information accurately
Familiarity with purchase orders, invoices, budget tracking, and account coding practices
Strong attention to detail with the ability to follow established policies, procedures, and compliance expectations
Effective problem-solving skills with the ability to research discrepancies and resolve issues independently
Strong communication and collaboration skills for working with vendors, procurement teams, and internal stakeholders
Experience in retail, construction, facilities, or project-based operational environments is a plus

Job Responsibility

Maintain and update purchase order and project-related records across business systems to ensure information is complete, accurate, and submitted on schedule
Review financial and operational data for inconsistencies, correcting account coding, budget details, and invoice-related discrepancies before they affect downstream processes
Support the administration of platforms such as Coupa, Workday, and Procore by entering, validating, and monitoring data in alignment with company procedures
Develop and improve workflows that can support increasing transaction volume while preserving data quality and operational efficiency
Use automation and digital tools to reduce manual effort, strengthen reporting accuracy, and improve the speed of recurring administrative tasks
Work with procurement and internal partners to address vendor setup questions, resolve record issues, and maintain reliable onboarding information
Investigate moderately complex data and reporting concerns, determine root causes, and implement practical solutions based on available information
Prepare timely analyses and operational reporting that help stakeholders monitor contracts, spending activity, and budget performance
Identify opportunities to refine system usage and encourage more effective processes based on business needs and user feedback

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Coordinator

As our Facilities Coordinator, you will play a vital role in ensuring our housin...

Location

United Kingdom , London

Salary:

16.48 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience of working within the Housing or Facilities management sector
Educated to GCSE level or equivalent
Good working knowledge of Microsoft Word, Excel and Outlook
Good inter-personal skills
The ability to coordinate and direct repair and cleaning teams
Ability to work on own initiative work under pressure to meet deadlines and deliver projects on time i.e. office relocations - office moves or new offices open / closing
Ability to be flexibility over working times as out of hour's cover will be required including evenings and weekends for project / building works
Awareness and commitment to providing a customer focused service
Build and maintain effective links with all Staff, Contractor and external Customers
Health and Safety awareness

Job Responsibility

Principal contact for Renovo, cheques and other all contractors coming into the Arlington Building
Building and maintaining strong Strategic relationships including meetings, KPIs, SLAs, contract review, and VFM
Liaison with internal partners including Care and Support, Finance, Development and Central Operations
Lead on the property's Health and Safety and Fire Safety compliance
Training and technical advisor for GMs, colleagues and in liaison with the central team
Manage the facilities within Arlington
Review contract terms and contractor performance on a regular basis to ensure that a value for money, high standard service is consistently achieved
Negotiate new contracts with providers as appropriate
Oversee the Health & Safety - Work Station Assessments within Arlington
Responsible for the security and key holding of office buildings

Fulltime

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Contract Facilities Coordinator

Job Description

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