This list contains only the countries for which job offers have been published in the selected language (e.g., in the French version, only job offers written in French are displayed, and in the English version, only those in English).
This entry-level position assists with the administration and monitoring of City contracts and agreements. The role supports basic contract review activities, such as checking documents for completeness, processing change orders, invoices, and payments, and helping evaluate whether vendors are meeting contract requirements. The employee will learn and apply techniques and procedures used to interpret contract specifications. Depending on assignment, this may include gaining familiarity with City services such as construction projects, grounds and facility maintenance, recreation programs, or other operational areas to ensure contract requirements support departmental needs.
Job Responsibility:
Assists in contract dispute resolution
Assist in providing regularly scheduled training to City employees tasked with contract administration duties
Ensure all contracts Citywide have been entered into the OpenGov Contract Module
Prepares various reports, analyses and statistics for tracking performance, demonstrating compliance, and responding to audits and management requests
Develops and maintains the City’s repository of contracts, agreements, and Certificate of Insurance’s (COI’s)
Assist in reviewing proposed contracts and agreements for conformance, compliance and adherence to City policies, procedures, ordinances, and regulatory standards
Works with user departments to enforce terms and conditions of contracts and agreements
Reviews policies and procedures
provides recommendations for improving department efficiency and effectiveness
Tracks contract and agreement expiration dates in the City’s Contract Module OpenGov and provides notification reminders
Provides contract expirations notices to Directors and Project Managers
Serves as liaison to Departments to help guide and answer questions regarding contract language
Assist with standardization of various City contracts and agreement templates
Review contract and agreement documents to evaluate appropriateness of change orders and invoices
Meet with Contract Liaisons and Project Managers regularly to address upcoming expiring contracts, agreements, and COI’s
Communicates with end-user on all pertinent issues relating to contracts, agreements, solicitations, changes, frequency of services, cancellation, etc
Requirements:
Bachelor’s Degree from an accredited college or university with major coursework in Business Administration, Project Management, Public Administration, or a related field
3 years of considerable experience in procurement and/or legal departments, focused on monitoring and interpreting complex contractual agreements
Valid Driver’s License with proof of automobile insurance
Acceptable background record
Acceptable driving record
Knowledge of applicable federal, state and local regulatory laws, standards and requirements regarding public purchasing and procurement functions
Knowledge of the principles and practices utilized in contracts’ administration for procurement of public sector services and commodities
Knowledge of market factors such as trend, availability, pricing structure, and sources of supply
Ability to gather, analyze, interpret, summarize and present complex data in a logical manner
Knowledge of contract negotiation strategies, techniques, and management
Knowledge of standard procurement and recording practices
Ability to review and tabulate Bids via spreadsheets
Ability to exercise sound judgment and maintain confidentiality
Ability to articulate, demonstrate and train others concerning current laws, standards and best practices
Ability to establish and maintain effective working relationships
Ability to express ideas and information clearly and concisely, verbally and in writing
Skill in critical thinking for issues resolution and process improvement recommendations
Skill in working independently and following through with assignments with minimal direction
Skill in the use of computer software and general office equipment
Nice to have:
Five (5) years of considerable experience in contract compliance
Public Sector experience
A CPPB (Certified Professional Public Buyer), or CPCM (Certified Professional Contracts Manager)
What we offer:
Low cost health insurance - Medical, Dental, Vision and Flexible Spending Plans
4-Day Work Week
Award Winning Wellness Program
Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
Federal Student Loan Forgiveness Program eligibility for employees with 10 years of public service