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Contract Compliance Specialist

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Hollywoodfl

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Location:
United States , Hollywood

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Category:

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Contract Type:
Not provided

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Salary:

58642.04 - 89135.36 USD / Year

Job Description:

This entry-level position assists with the administration and monitoring of City contracts and agreements. The role supports basic contract review activities, such as checking documents for completeness, processing change orders, invoices, and payments, and helping evaluate whether vendors are meeting contract requirements. The employee will learn and apply techniques and procedures used to interpret contract specifications. Depending on assignment, this may include gaining familiarity with City services such as construction projects, grounds and facility maintenance, recreation programs, or other operational areas to ensure contract requirements support departmental needs.

Job Responsibility:

  • Assists in contract dispute resolution
  • Assist in providing regularly scheduled training to City employees tasked with contract administration duties
  • Ensure all contracts Citywide have been entered into the OpenGov Contract Module
  • Prepares various reports, analyses and statistics for tracking performance, demonstrating compliance, and responding to audits and management requests
  • Develops and maintains the City’s repository of contracts, agreements, and Certificate of Insurance’s (COI’s)
  • Assist in reviewing proposed contracts and agreements for conformance, compliance and adherence to City policies, procedures, ordinances, and regulatory standards
  • Works with user departments to enforce terms and conditions of contracts and agreements
  • Reviews policies and procedures
  • provides recommendations for improving department efficiency and effectiveness
  • Tracks contract and agreement expiration dates in the City’s Contract Module OpenGov and provides notification reminders
  • Provides contract expirations notices to Directors and Project Managers
  • Serves as liaison to Departments to help guide and answer questions regarding contract language
  • Assist with standardization of various City contracts and agreement templates
  • Review contract and agreement documents to evaluate appropriateness of change orders and invoices
  • Meet with Contract Liaisons and Project Managers regularly to address upcoming expiring contracts, agreements, and COI’s
  • Communicates with end-user on all pertinent issues relating to contracts, agreements, solicitations, changes, frequency of services, cancellation, etc

Requirements:

  • Bachelor’s Degree from an accredited college or university with major coursework in Business Administration, Project Management, Public Administration, or a related field
  • 3 years of considerable experience in procurement and/or legal departments, focused on monitoring and interpreting complex contractual agreements
  • Valid Driver’s License with proof of automobile insurance
  • Acceptable background record
  • Acceptable driving record
  • Knowledge of applicable federal, state and local regulatory laws, standards and requirements regarding public purchasing and procurement functions
  • Knowledge of the principles and practices utilized in contracts’ administration for procurement of public sector services and commodities
  • Knowledge of market factors such as trend, availability, pricing structure, and sources of supply
  • Ability to gather, analyze, interpret, summarize and present complex data in a logical manner
  • Knowledge of contract negotiation strategies, techniques, and management
  • Knowledge of standard procurement and recording practices
  • Ability to review and tabulate Bids via spreadsheets
  • Ability to exercise sound judgment and maintain confidentiality
  • Ability to articulate, demonstrate and train others concerning current laws, standards and best practices
  • Ability to establish and maintain effective working relationships
  • Ability to express ideas and information clearly and concisely, verbally and in writing
  • Skill in critical thinking for issues resolution and process improvement recommendations
  • Skill in working independently and following through with assignments with minimal direction
  • Skill in the use of computer software and general office equipment

Nice to have:

  • Five (5) years of considerable experience in contract compliance
  • Public Sector experience
  • A CPPB (Certified Professional Public Buyer), or CPCM (Certified Professional Contracts Manager)
What we offer:
  • Low cost health insurance - Medical, Dental, Vision and Flexible Spending Plans
  • 4-Day Work Week
  • Award Winning Wellness Program
  • Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
  • Federal Student Loan Forgiveness Program eligibility for employees with 10 years of public service
  • Pension plan

Additional Information:

Job Posted:
January 09, 2026

Expiration:
January 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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