Contract Administrator Job at Robert Half (San Jose)

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Contract Administrator

The Contract Administrator is responsible for the end‑to‑end management of the c...

Location

Germany , Ratingen

Salary:

Not provided

Toshiba EMEA

Expiration Date

September 30, 2026

Requirements

Bachelor’s Degree in Economics, Business Administration or Engineering or related field or equivalent via education and/or work experience
Preferred background in Oil & Gas, Energy, EPC, or Industrial Manufacturing
Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
Demonstrated continuous improvement in areas of responsibility
Proficiency in MS Word, Excel, Outlook, PowerPoint
Availability to travel domestically and internationally, sometimes with limited notice

Job Responsibility

Review, draft, and manage commercial contracts, framework agreements, NDAs, purchase orders, and related legal documentation
Oversee the contract lifecycle from tendering to project close-out
Ensure compliance with contractual, regulatory, technical, and HSE requirements typical of the O&G sector
Identify, assess, and communicate commercial, legal, and operational risks
Contribute to negotiations with clients, partners, and suppliers
Highlight critical clauses (liquidated damages, performance guarantees, indemnity, warranties, liability caps, change orders)
Conduct the risk assessment and feasibility study for contractual variations (Change Orders) and support Project Manager in discussion with Customer
Support Project Manager in claim and dispute resolution processes
Maintain updated contractual documentation and track all amendments
Work closely with Project Managers to ensure proper execution of contractual requirements regarding timelines, costs, and scope

Fulltime

Contract Administrator

The Contract Administrator oversees the full lifecycle of contracts within assig...

Location

United States

Salary:

Not provided

Memorial Healthcare System

Expiration Date

Until further notice

Requirements

Masters (Required)
Five (5) years of “hands on” contract experience required, preferably in healthcare
Master's degree in Business Administration or related field required
Juris Doctorate preferred
Requires critical thinking skills, effective communication skills, decisive judgment and the ability to work with minimal supervision
Must be able to work in a stressful environment and take appropriate action

Job Responsibility

Assists with drafting and negotiations as needed, and acts as a subject matter expert in designated contract categories
Provides system training and guidance to contract management software users and delivers in-services on process updates and system changes
Manages the contract lifecycle, tracks key dates, and ensures timely submission of extensions, amendments, or termination requests
Processes contract amendments, renewals, terminations, and related instruments in accordance with departmental protocols and timelines
Maintains quality assurance and reporting, performs database audits, and contributes to internal/external audit readiness
Verifies vendor compliance with legal, regulatory, and organizational policies, including evaluating procurement methods and FMV requirements
Serves as the primary point of contact for all contract-related inquiries and requests within the assigned facility or department
Supports contract compliance goals by implementing activities aligned with departmental and organizational strategic plans
Communicates with counterparties and gathers required compliance and supporting documentation for contract files
Engages with internal stakeholders, including executive leadership, to provide updates, resolve roadblocks, and support decision-making

Fulltime

Contract Administrator

Seeking a detail‑driven Contract Administrator to, ensure compliance, streamline...

Location

United Kingdom , Liverpool

Salary:

27976.00 GBP / Year

Sureserve

Expiration Date

Until further notice

Requirements

Practical experience in contract administration, or similar, ideally within the gas or energy sector
Excellent communication skills gained within a customer focused capacity and confident communicating with clients, residents, engineers and management effectively
Strong organisational skills with the ability to manage multiple tasks simultaneously and prioritise effectively
Ability to work under pressure, managing challenging situations calmly with problem/decision making skills
Adaptable and flexible to deal with fast changing situations and environments, an agile mindset
IT literate with proficiency in MS Office (Word, Excel, Access) and have the ability to learn new systems quickly

Job Responsibility

Coordinate and schedule engineering tasks for both planned works and responsive repairs ensuring optimal allocation of resources
Maintain and update work schedules, following up on incomplete jobs, rescheduling or adjusting for any changes or emergencies
Liaise with engineers to confirm availability and job completion timelines
Manage customer complaints and issues, ensuring swift resolution and maintaining customer satisfaction or escalating where necessary

What we offer

£27,976 per annum
Contributory pension scheme
Life assurance
20 days + Bank holidays (service based increasing holiday scheme)
Enhanced maternity, paternity, adoption leave and other family friendly policies
Sureserve Benefits Hub, accessing over 1000 retail discounts
Virtual GP service, available for employees and immediate family
Employee Assistance Programme (EAP)
Bike2Work Scheme
Employee engagement events and “Employee Voice” programmes

Fulltime

Contract Administrator

Joining the business as an experienced Contract Administrator, you will be worki...

Location

Australia , Melbourne

Salary:

130000.00 - 170000.00 AUD / Year

Randstad

Expiration Date

July 29, 2026

Requirements

Construction related degree
5 + years of experience Contract Administrator in the Construction Industry
Experience working on Commercial New Build projects greater than $40m
Excellent communication, written and negotiation skills
A bright upbeat, and hardworking attitude with a driven attitude to work apart of the team
Unlimited working rights in Australia

Job Responsibility

Managed the administration of both head contracts and subcontracts
Led commercial tracking and processing for subcontractor claims, payments, and variations
Oversaw the issuance and tracking of EOTs, RFIs, and site instructions
Organise and updated all project documentation and contract repositories
Supported the negotiation and resolution of minor contract disputes

Contract Administrator

Part-Time Contract Administrator Construction & Facilities Management Sector L...

Location

United Kingdom , Romsey

Salary:

15000.00 GBP / Year

Randstad

Expiration Date

July 17, 2026

Requirements

Previous experience working within Construction, Building Services, Refurbishment, or Facilities Management (FM)
Highly proficient in Microsoft Office (including Teams) and experienced with databases
Specific experience with project/financial packages like Evolution M
Solid structural understanding of job costings, purchase ordering, and budget tracking
Superb organization skills with the ability to negotiate effectively with suppliers to protect budgets
Professional, clear, and team-focused communication skills

Job Responsibility

Attend project handover meetings, take precise notes, and proactively chase actions
Lead the contract set-up phase by requesting RAMS and compliance certificates from sub-contractors
Submit Building Regulations applications and manage weekly updates to the Programme of Works
Place construction purchase orders and accurately record all costs on relevant project sheets
Track material and supplier orders through to site delivery, keeping internal teams and sub-contractors informed
Regularly review cost sheets with Contracts Managers to safeguard project finances
Maintain live, fully up-to-date contract folders and systematically archive completed projects
Monitor daily site reports, generate comprehensive O&M manuals for clients
Assist with implementing our ISO 9001 quality management procedures

What we offer

Flexible Working Hours: 4 hours per day, 5 days per week
Generous Holiday: 25 days holiday (Pro-rata) + Bank Holidays, increasing up to 28 days based on length of service
Birthday off
Company pension scheme (after qualifying period)
Regular company away days

Parttime

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Contract Administrator

Our client is seeking an experienced Contract Administration Specialist to join ...

Location

United States , Parsippany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of contract administration or contract management experience within a regulated industry
Strong experience reviewing, negotiating, and redlining a wide range of agreements
Familiarity with contract management systems such as Ariba
Excellent communication, negotiation, and organizational skills
Ability to manage high-volume workload and prioritize effectively in a fast-paced environment
Proficiency in Microsoft Office (Word and Excel required)
Bachelor’s degree preferred

Job Responsibility

Manage the contract administration process end-to-end, including drafting, reviewing, negotiating, and finalizing a wide range of agreements
Review contracts across multiple areas including HR-related agreements, ALAE Claims, Premium Audit, Facilities, Statements of Work, amendments, and vendor/supplier contracts
Collaborate cross-functionally with legal, IT, finance, and business stakeholders to ensure proper review and risk mitigation
Maintain and manage the contract repository, database, and indexing systems (including Ariba), ensuring accuracy and compliance
Support the RFP process, including drafting and updating terms and conditions
Assist with more complex agreements such as IT-related license and SaaS agreements
Track and communicate contract status, follow up on outstanding agreements, and respond to internal and external inquiries
Contribute to process improvements, template management, and training of business units on contract procedures

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Contract Administrator

The Contracts Administrator is responsible for preparing, reviewing, negotiating...

Location

Australia , Muswellbrook

Salary:

Not provided

Bouygues Construction

Expiration Date

Until further notice

Requirements

Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
Experience with a variety of project values and complexity
Understanding of document control experience in accordance with records management procedures
Interpret and apply relevant legislation/code on the project to prevent potential business exposure

Job Responsibility

Prepare and issue tender package documentation
Liaise with site teams to ensure timely recognition, notification and management of notices
Maintain register of notices
Manage contracts in Maximo and Contracts register
Understand and interpret scope of works for each subcontracted section of works and communicate to Project Team
Ensure procurement schedules are developed to reflect delivery requirements
Promptly attend to and manage claims/disputes and referral to Commercial Manager
Ensure that insurances are in place, adequate and current for Sub Contracts
Prepare tender documentation template from standard suite of contracts or as nominated by Head contract requirement
Ensure inclusion of Head contract requirements and conditions

Fulltime

Contract Administrator

A growing software company is seeking a Contracts Administrator to support the f...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a Contracts Administrator, Contract Specialist, or similar contract support professional preferred
Hands-on experience with Ironclad is required
Strong understanding of the contract lifecycle and related administrative workflows
Excellent organizational skills with strong attention to detail and follow-through
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Proficiency with contract management systems, Microsoft Office, and document management tools
Must be able and willing to work on-site

Job Responsibility

Manage the administrative aspects of the contract lifecycle from request intake through execution and storage
Serve as a primary user of Ironclad for contract workflow management, routing, approvals, tracking, and reporting
Coordinate contract requests with internal stakeholders, including legal, sales, procurement, finance, and business teams
Maintain accurate contract records, templates, metadata, and documentation within Ironclad
Monitor contract status, key dates, renewals, expirations, and required follow-up actions
Support document collection, signature processes, and final execution workflows
Assist with reviewing contracts for completeness, formatting, and required approvals prior to execution
Help ensure consistency and compliance with internal contract processes and company policies
Generate reports and provide updates on contract pipeline activity, turnaround times, and outstanding agreements
Partner with cross-functional teams to improve contract administration processes and system usage

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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