Contract Administrator Job at Toshiba EMEA (Bari)

Contract Administrator

Toshiba EMEA

Location:
Italy , Bari

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Contract Administrator is responsible for the end‑to‑end management of the contractual lifecycle for projects in the General Industry sectors. This role ensures full compliance with contractual obligations, supports risk mitigation, and provides continuous support to Sales, Legal, and Project Management teams. The Contract Administrator ensures that all contractual requirements are clearly defined, understood, and fulfilled by all parties involved.

Job Responsibility:

Review, draft, and manage commercial contracts, framework agreements, NDAs, purchase orders, and related legal documentation
Oversee the contract lifecycle from tendering to project close-out
Ensure compliance with contractual, regulatory, technical, and HSE requirements typical of the O&G sector
Identify, assess, and communicate commercial, legal, and operational risks. Contribute to negotiations with clients, partners, and suppliers
Highlight critical clauses (liquidated damages, performance guarantees, indemnity, warranties, liability caps, change orders)
Conduct the risk assessment and feasibility study for contractual variations (Change Orders) and support Project Manager in discussion with Customer. Support Project Manager in claim and dispute resolution processes
Maintain updated contractual documentation and track all amendments
Work closely with Project Managers to ensure proper execution of contractual requirements regarding timelines, costs, and scope
Participate in internal and external project meetings, including kick-offs and client reviews
Prepare reporting on contractual status and obligations throughout project execution. Collect, and report business unit data to management, including project revenue recognition, profitability and billings
Maintain records of project communications, contract variations, projects, and business activities per corporate guidelines
Support all aspects of shipping with the Project Coordinators
Collaborate with Legal, Finance, Procurement, HSE, and QA/QC functions
Facilitate contractual communication with clients, EPCs, OEMs, partners, and subcontractors
Assist in resolving contractual disputes in coordination with the Project Management team and Legal Department
Identify and communicate resolution on client issues, escalating unresolved issues to immediate manager
Bring full effort to bear on tasks assigned by manager
Give manager best advice
Give earliest notice when work cannot be delivered as specified
Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
Exemplify Company Core Values: Teamwork and Accountability, Integrity, Client Focus, Driving Progress
Comply with all Company policies, practices, and procedures and all regulations and laws
Recommend viable improvements proactively
Ensure effective utilization of business tools and processes

Requirements:

Bachelor’s Degree in Economics, Business Administration or Engineering or related field or equivalent via education and/or work experience
Preferred background in Oil & Gas, Energy, EPC, or Industrial Manufacturing
Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
Demonstrated continuous improvement in areas of responsibility
Proficiency in MS Word, Excel, Outlook, PowerPoint
Availability to travel domestically and internationally, sometimes with limited notice

Nice to have:

Demonstrated success leading matrix teams
Proficiency in MS Project
Two (2) years of project management experience, Contract Administrator, Contract Specialist, Project Administrator, or similar roles
Working knowledge of Oracle, Oracle Business Intelligence tools, including Discoverer Admin, and CRM
PMP (Project Management Professional) Certification is a plus

Additional Information:

Job Posted:
April 15, 2026

Expiration:
June 30, 2026

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