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Toshiba EMEA Logo Toshiba EMEA · IT - Administration

Contract Administrator

Germany, Ratingen · Job Posted July 13, 2026
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Job Description

The Contract Administrator is responsible for the end‑to‑end management of the contractual lifecycle for projects in the General Industry sectors. This role ensures full compliance with contractual obligations, supports risk mitigation, and provides continuous support to Sales, Legal, and Project Management teams. The Contract Administrator ensures that all contractual requirements are clearly defined, understood, and fulfilled by all parties involved.

Job Responsibility

  • Review, draft, and manage commercial contracts, framework agreements, NDAs, purchase orders, and related legal documentation
  • Oversee the contract lifecycle from tendering to project close-out
  • Ensure compliance with contractual, regulatory, technical, and HSE requirements typical of the O&G sector
  • Identify, assess, and communicate commercial, legal, and operational risks
  • Contribute to negotiations with clients, partners, and suppliers
  • Highlight critical clauses (liquidated damages, performance guarantees, indemnity, warranties, liability caps, change orders)
  • Conduct the risk assessment and feasibility study for contractual variations (Change Orders) and support Project Manager in discussion with Customer
  • Support Project Manager in claim and dispute resolution processes
  • Maintain updated contractual documentation and track all amendments
  • Work closely with Project Managers to ensure proper execution of contractual requirements regarding timelines, costs, and scope
  • Participate in internal and external project meetings, including kick-offs and client reviews
  • Prepare reporting on contractual status and obligations throughout project execution
  • Collect, and report business unit data to management, including project revenue recognition, profitability and billings
  • Maintain records of project communications, contract variations, projects, and business activities per corporate guidelines
  • Support all aspects of shipping with the Project Coordinators
  • Collaborate with Legal, Finance, Procurement, HSE, and QA/QC functions
  • Facilitate contractual communication with clients, EPCs, OEMs, partners, and subcontractors
  • Assist in resolving contractual disputes in coordination with the Project Management team and Legal Department
  • Identify and communicate resolution on client issues, escalating unresolved issues to immediate manager
  • Bring full effort to bear on tasks assigned by manager
  • Give manager best advice
  • Give earliest notice when work cannot be delivered as specified
  • Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
  • Exemplify Company Core Values: Teamwork and Accountability, Integrity, Client Focus, Driving Progress
  • Comply with all Company policies, practices, and procedures and all regulations and laws
  • Recommend viable improvements proactively
  • Ensure effective utilization of business tools and processes

Requirements

  • Bachelor’s Degree in Economics, Business Administration or Engineering or related field or equivalent via education and/or work experience
  • Preferred background in Oil & Gas, Energy, EPC, or Industrial Manufacturing
  • Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
  • Demonstrated continuous improvement in areas of responsibility
  • Proficiency in MS Word, Excel, Outlook, PowerPoint
  • Availability to travel domestically and internationally, sometimes with limited notice

Nice to have

  • Demonstrated success leading matrix teams
  • Proficiency in MS Project
  • Two (2) years of project management experience, Contract Administrator, Contract Specialist, Project Administrator, or similar roles
  • Working knowledge of Oracle, Oracle Business Intelligence tools, including Discoverer Admin, and CRM
  • PMP (Project Management Professional) Certification is a plus
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