Contract Administrator Job at Robert Half (Sanford)

Job Description

The Contract Administrator will handle all aspects of contract management (federal, state, municipal, GPO, university and consortium contracts) including drafting, reviewing, negotiating, and providing interpretation to management and staff. Additionally, this role involves accurately analyzing, reviewing, and processing quote requests for bids and proposals in compliance with product specifications. The Contract Administrator ensures accurate bid responses, order processing, and successful negotiation and coordination of awarded contracts.

Job Responsibility

Maintain and manage the administration of all universities, consortium, government, purchase agreements and group purchasing organization (GPO) contracts
Analyze and mitigate potential risks that contract changes may pose to the organization
Ensure contracts are executed in accordance with corporate strategies and budget guidelines
Maintaining detailed and up-to-date contracts records and documentation
Ensure that contracts and proposals are properly entered into organizational databases and securely maintained
Review and support process contract renewals, product additions/removals, and price change notifications for group purchasing agencies, universities, and government entities
Negotiate contract terms with internal and external business partners
Prepare monthly/quarterly fee reporting, as required, for GPO / government entities
Ensure all deadlines and conditions described in contracts are met (e.g. payments and shipping)
Accurately reviews and responds to all written and verbal requests made by contractors, customers, or sales representatives for requests for RFQ’s, bids & quotes and proposals in accordance with specifications in a timely manner
Enters requests (i.e. case calls) to engineering for any special modification required in RFQ’s
Respond promptly and accurately to correspondence
follow up on contractor orders for units and parts, including requests for drawings, reviews of contractual terms and conditions, shipping dates and delivery, performance bonds, certificates of insurance, OSHA and union requirements, if any and special billing forms, etc.
Coordinate and provide timely follow up with sales representatives on all quotes or for firm contract job orders, as per the RFQ specified unit specifications
Prepare all closeout documentation to ensure payment of retainage
Prepare and maintain a bids in process spreadsheet
Provide weekly updates and monthly metrics on bid processing status
Ensure timely updates to the CRM system by providing the Salesforce Administrator with current price lists for GPOs, universities, consortiums, and GSA, including aftermarket pricing

Requirements

Familiarity with legal requirements, terms and conditions
Ability to maintain organized and detailed records
Strong analytical skills
Attention to detail
Ability to collaborate with internal and external stakeholders

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in our company 401(k) plan
Free online training

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