Contract Administrator Job at Bouygues Construction (Muswellbrook)

Job Description

The Contracts Administrator is responsible for preparing, reviewing, negotiating, and managing contracts to ensure compliance with company policies, legal requirements, and business objectives. This role supports internal teams and external stakeholders by maintaining accurate contract records, monitoring contract performance, and helping reduce contractual risk.

Job Responsibility

Prepare and issue tender package documentation
Liaise with site teams to ensure timely recognition, notification and management of notices
Maintain register of notices
Manage contracts in Maximo and Contracts register
Understand and interpret scope of works for each subcontracted section of works and communicate to Project Team
Ensure procurement schedules are developed to reflect delivery requirements
Promptly attend to and manage claims/disputes and referral to Commercial Manager
Ensure that insurances are in place, adequate and current for Sub Contracts
Prepare tender documentation template from standard suite of contracts or as nominated by Head contract requirement
Ensure inclusion of Head contract requirements and conditions
Assist in the preparation of the Subcontract tender documentation, tender, tender assessment, award and preparation of Subcontracts back to back or better terms than Head Contract
Assist in compiling project performance information to be incorporated into the relevant internal or external reports
Provide accurate and up to date contract information and information on status with information of potential commercial impact on decisions

Requirements

Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
Experience with a variety of project values and complexity
Understanding of document control experience in accordance with records management procedures
Interpret and apply relevant legislation/code on the project to prevent potential business exposure

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