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Robert Half Logo Robert Half · IT - Administration

Contract Administrator

United States, San Jose · Job Posted June 09, 2026
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Job Description

A growing software company is seeking a Contracts Administrator to support the full administrative lifecycle of contracts in a fast-paced, collaborative environment. This role will be heavily focused on contract intake, tracking, routing, execution, and record management, with significant day-to-day use of Ironclad. As a Contract Administrator with the legal team, you will actively collaborate with all business units to facilitate the contracting lifecycle.

Job Responsibility

  • Manage the administrative aspects of the contract lifecycle from request intake through execution and storage
  • Serve as a primary user of Ironclad for contract workflow management, routing, approvals, tracking, and reporting
  • Coordinate contract requests with internal stakeholders, including legal, sales, procurement, finance, and business teams
  • Maintain accurate contract records, templates, metadata, and documentation within Ironclad
  • Monitor contract status, key dates, renewals, expirations, and required follow-up actions
  • Support document collection, signature processes, and final execution workflows
  • Assist with reviewing contracts for completeness, formatting, and required approvals prior to execution
  • Help ensure consistency and compliance with internal contract processes and company policies
  • Generate reports and provide updates on contract pipeline activity, turnaround times, and outstanding agreements
  • Partner with cross-functional teams to improve contract administration processes and system usage

Requirements

  • Prior experience as a Contracts Administrator, Contract Specialist, or similar contract support professional preferred
  • Hands-on experience with Ironclad is required
  • Strong understanding of the contract lifecycle and related administrative workflows
  • Excellent organizational skills with strong attention to detail and follow-through
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment
  • Strong written and verbal communication skills
  • Proficiency with contract management systems, Microsoft Office, and document management tools
  • Must be able and willing to work on-site

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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