Contract Administrator Job at Robert Half (Palo Alto)

Contract Administrator

Robert Half

Location:
United States , Palo Alto

Category:
Legal

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.

Job Responsibility:

Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner
Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations
Receives and processes requests for new contracts and amendments, securing approvals from internal leadership
Partners with internal leaders and staff to populate approved contract templates
Coordinates legal review and approval of contracts prior to execution
Manages contract signature workflows and ensures full execution
Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates
Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases
Updates and maintains the electronic contract management database
Generates and analyzes contract reports using Microsoft Excel
Identifies opportunities to streamline contract operations and implements process improvements
Performs additional duties as assigned

Requirements:

Bachelor’s Degree required
3-5+ years of experience
Knowledge of contract administration principles, practices, and negotiation techniques within healthcare systems, academic medical centers, and children’s hospitals
Strong understanding of contract formats, legal terminology, and contract ethics
Experience drafting, editing, reviewing, and processing contracts in compliance with applicable laws and regulations
Familiarity with cloud-based contract management systems (e.g., MediTract)
Ability to read, interpret, and apply federal, state, and local legislation related to contracts
Excellent written and verbal communication skills, including the ability to explain technical procedures, service delivery methods, and billing terms
Strong analytical skills to evaluate and interpret contract terms
Proven ability to manage a high workload, prioritize tasks, and work independently
Accurate and efficient typing skills
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat Professional, Zoom, Cisco WebEx, Cisco Jabber, and Smartsheet
Comfortable working with dual monitors in a fast-paced, technology-driven environment
Ability to plan and prioritize work with minimal supervision
Demonstrated professionalism and tact when working with internal and external stakeholders on sensitive matters
Adaptability to new technologies and processes with minimal training

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
February 04, 2026

Work Type:

Hybrid work

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