Contract Administrator II Job at Advocate Health Care (Winston Salem)

Contract Administrator II

The OSP Administrator II is expected to work at either the technical or non-tech...

Location

United States , Winston Salem

Salary:

30.70 - 46.05 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree or an equivalent combination of education and experience with one year of experience from which comparable knowledge and skills can be acquired
Pre-award, post-award or contracting skills preferred
Highly detail oriented
Highly organized with a focus on teamwork, creating usable and accessible administrative tools
Ability to complete tasks efficiently and independently
Ability to learn changing technologies related to grants and contracts management
Strong planning and organizational skills with the ability to manage multiple priorities/deadlines
Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications
Ability to understand, interpret and apply laws, regulations, and policies
Ability to learn and improve negotiation skills, composition and analysis of business contract terms and language

Job Responsibility

Supports faculty members and department administrators in the various stages of grant and/or contract life cycle
Reviews financial information to ensure budgets and terms agree with grant or contract documentation and compliance with institution and granting agency requirements
Reviews financial information to ensure compliance with institution and granting agency requirements
Develops understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements
Provides support and guidance to stakeholders for grants and/or contracts entered into by the institution
Demonstrates knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded
Represents and promotes the institution?s research activities at meetings
Records, reports, reviews, and reconciles grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies
Maintains a positive working relationship with stakeholders and provides needed support during the grants and/or contracts life cycle
Assists and supports the formulation and implementation of policies and procedures relating to the administration of grants and/or contracts

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Opportunity for annual increases based on performance
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions

Fulltime

Mce Grants Administrator Ii

Reporting to the Director of Research Administration and a member of the Departm...

Location

United States , Denver

Salary:

67000.00 - 77000.00 USD / Year

The University Of Denver

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field and 3 years research administration-related experience, including preparing proposal submissions, and providing post-award grants administration. Associates degree and work experience related to the position can be substituted on a year for year basis for the BA.

Job Responsibility

Support faculty in the development and submission of grant proposals, including helping develop a timeline, budget preparation, completion of sponsor and institutional forms, and navigation of required submission systems
Advise faculty and unit leadership on sponsor guidelines, eligibility requirements, budget rules (including selecting appropriate rates), and university policies related to proposal submission, personnel effort, and budget considerations
Maintain current knowledge of and advises faculty, institute, and center leadership on federal and other external sponsor requirements to ensure proposals are compliant and ready for submission
Initiate and manage proposal records within the university’s electronic research administration system (InfoEd) and coordinate required institutional reviews and approvals prior to submission
Provide guidance, tools, and resources to strengthen proposal development and to support pursuit of external funding opportunities
Collaborate closely with the Associate Dean for Research, Director for Research Administration, the Business Office, and ORSP to ensure IDC, cost-share, course buyout, grant pay, space requirements or other impacts are understood and can be accommodated
Provide strategic oversight of post-award grant portfolios, ensuring both current-year execution and long-range financial sustainability across multiple projects, funding sources, departments, institutes, and centers
Lead long-range financial planning for sponsored projects, including multi-year forecasting, scenario modeling, and alignment of grant expenditures with project milestones, staffing plans, and institutional priorities
Provide strategic financial technical assistance and guidance to the ADR, project PIs, and teams across a complex portfolio
Manage post-award grant budgets with PIs across the project lifecycle, including spending projections, expense monitoring, forecasting, identification of potential cost overruns or allowability issues, and supporting budget modifications

What we offer

medical
dental
retirement
paid time off
tuition benefit
ECO pass

Fulltime

Payroll Administrator II

Under limited supervision responsible for performing organizational payroll duti...

Location

United States , Lexington

Salary:

Not provided

Navarro Inc

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or equivalent
6+ years of related experience, or an equivalent combination of education and experience is required
Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential
Possesses strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with moderate attention-to-detail
Administers senior level written and verbal communication skills
Possesses senior level PC skills to include Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat
Conveys the ability to apply organizational practices, policies and procedures
Maintains the judgment and discretion to properly discern and safeguard highly-sensitive information and documents, including company-proprietary information, and classified or otherwise sensitive national security information
US citizenship is required

Job Responsibility

Prepares monthly payments and paycheck withholdings for retirement contributions, taxes, union dues, flexible spending account (FSA) withholdings, and other deductions in accordance with established procedures and governmental regulations
Processes payroll, including distribution of payroll checks
Verifies payrolls are processed in accordance with the U.S. Department of Energy (DOE) prime contract and collective bargaining agreement(s) (CBAs)
Reconciles payroll tax forms (i.e., W-2, 940, 941, etc.)
Performs research concerning the proper tax treatment of unique payroll transactions
Utilizes payroll journals, social security reports, burden spread, weekly and monthly distribution reports, benefits reports and other statistical and informational reports as required
Works with 401(k) benefits administrator to transfer benefits files
Works with Automated Data Processing (ADP) on the implementation of new payrolls or revisions
Prepares special reporting for management and auditors

What we offer

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation & Public Holidays)
Short Term & Long Term Disability

Fulltime

Grants and Contracts Administrator II

The Grants and Contracts Administrator serve as the administrator and primary co...

Location

United States of America , Rochester

Salary:

60431.00 - 84603.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and training in an administrative area (e.g., Management, Accounting, Finance, Law, or Public Policy) or related field
3 years of related research administration experience
or an equivalent combination of education experience
Firm understanding of grant finances, including budgeting
Strong facility and aptitude with Excel and knowledge of post-award grants budgeting
Problem-solving, communication and organizational skills, ability to prioritize workload, hard drive and software computer skills, budgeting knowledge
Excellent knowledge of MS Office (Excel, Outlook, Word)
Professionalism demonstrated by excellent interpersonal relationship-building and high degree of organization
Demonstrated ability to work independently and effectively manage own workload
Outstanding communication skills, including written communication

Job Responsibility

Serve as the administrator and primary contact for all sponsored projects and contracts proposed by and awarded to faculty
Develop and support the research infrastructure at Warner
implement processes, and coordinate workshops and mentoring activities
Partners with faculty, primary investigators, the Office for Research and Project Administration (ORPA), and funding organizations on pre/post award sponsored research activities required for the submission, acceptance, management and closing of sponsored activities
Collaborate with the Associate Dean for Research to manage the preparation and submission of projects and proposals, including budgets, for review by ORPA and external funders/partners
Assists with locating sources of outside funding
Supports pre-and post-award logistics including coordination of the Warner Research Subjects Review Board (RSRB) team and processes
Supports PI with award management, overseeing financial activity and ensuring compliance with sponsor terms, University policies/procedures and federal regulations
Maintains collaborative relationships with Office of the Dean, Warner Finance, ORPA, Office of Research and Accounting Cost Standards (ORACS), Purchasing Services and other administrative areas within the University

Fulltime

Payroll Administrator II

We are seeking a highly organized and detail‑oriented Payroll Administrator II t...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Human Resources, Accounting, or related field preferred
3+ years of experience in prevailing wage compliance, government contracting, or payroll administration
Strong familiarity with federal, state, and local prevailing wage laws (e.g., Davis‑Bacon Act)
Experience with certified payroll reporting and wage determination processes
Knowledge of payroll tax compliance and reporting requirements
Strong understanding of prevailing wage regulations across multiple jurisdictions
High attention to detail and accuracy in reporting and documentation
Proficiency with payroll systems (e.g., Rippling, Paylocity, Paycom) and Microsoft Office Suite
Excellent time management and organizational skills
Ability to handle confidential information with discretion

Job Responsibility

Ensure employee compensation meets or exceeds prevailing wage requirements for government contracts and projects
Generate and submit accurate prevailing wage and certified payroll reports (e.g., Form WH‑347) in compliance with federal and state regulations
Coordinate with payroll to ensure correct pay rates for employees assigned to prevailing wage projects
Track and resolve discrepancies in wage rates, benefits, and overtime
Respond to requests for documentation, clarification, wage determinations, and employee classifications
Maintain organized records including hours worked, wage rates, and project-specific information
Process weekly and semi‑monthly payroll for employees across multiple states
Ensure accuracy of hours worked, deductions, benefits, and tax calculations
Maintain compliance with federal, state, and local payroll regulations
Address employee questions regarding pay, deductions, and benefits

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Contract Analyst II

ICON plc is a world-leading healthcare intelligence and clinical research organi...

Location

China , Beijing; Shanghai

Salary:

Not provided

iconplc

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Legal Studies, or a related field
Minimum of 2 years of experience in contract administration, contract management, or a related field
Strong understanding of contract law, legal terminology, and regulatory requirements related to clinical trials and vendor agreements
Excellent analytical and problem-solving skills
Strong attention to detail and organizational skills

Job Responsibility

Reviewing and analyzing contracts, agreements, and legal documents related to clinical trial activities and vendor relationships
Negotiating contract terms and conditions with clients, vendors, and other stakeholders to ensure compliance with regulatory requirements and company policies
Collaborating with cross-functional teams to assess contract risks, identify opportunities for improvement, and develop strategies to mitigate potential issues
Maintaining accurate and up-to-date records of contract status, milestones, and deliverables using contract management systems
Providing guidance and support to internal teams on contract-related matters, including contract interpretation, compliance, and dispute resolution

What we offer

Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs
Competitive retirement planning offerings
Global Employee Assistance Programme, LifeWorks
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others

Fulltime

Investigator Contracts Lead / Contract Analyst II

ICON plc is a world-leading healthcare intelligence and clinical research organi...

Location

Mexico , Mexico City

Salary:

Not provided

iconplc

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Legal Studies, or a related field
Minimum of 2 years of experience in contract administration, contract management, or a related field, preferably in the pharmaceutical or clinical research industry
Strong understanding of contract law, legal terminology, and regulatory requirements related to clinical trials and vendor agreements
Excellent analytical and problem-solving skills, with the ability to evaluate complex contractual issues and propose effective solutions
Strong attention to detail and organizational skills, with the ability to manage multiple tasks and prioritize work effectively in a fast-paced environment

Job Responsibility

Reviewing and analyzing contracts, agreements, and legal documents related to clinical trial activities and vendor relationships
Negotiating contract terms and conditions with clients, vendors, and other stakeholders to ensure compliance with regulatory requirements and company policies
Collaborating with cross-functional teams to assess contract risks, identify opportunities for improvement, and develop strategies to mitigate potential issues
Maintaining accurate and up-to-date records of contract status, milestones, and deliverables using contract management systems
Providing guidance and support to internal teams on contract-related matters, including contract interpretation, compliance, and dispute resolution

What we offer

Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead
Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others

Contract Analyst II

Contract Analyst, Beijing, office base. ICON plc is a world-leading healthcare i...

Location

China , Dalian

Salary:

Not provided

iconplc

Expiration Date

Until further notice

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, or related field
Prior experience in contract analysis, finance, or a related field preferred
Strong analytical skills with the ability to interpret complex data
Excellent communication and interpersonal skills
Detail-oriented with the ability to manage multiple tasks and meet deadlines

Job Responsibility

Prepare, verify, and execute invoicing via electronic processing and reporting for an assigned portfolio of accounts
Balance and maintain client relationships
Reconcile accounts and investigate discrepancies
Keep abreast of contract progression concerning invoicing units
Interact closely with the Revenue team to ensure timely billing and investigate discrepancies on assigned clients

What we offer

Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead
Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others

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Contract Administrator II

Job Description

Job Responsibility

Requirements

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