Contract Administrator I Job at Airswift Sweden (Spring)

Job Description

Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls. Responsible for researching and analyzing existing contracts and making recommendations on various issues. Monitors and manages contract expiration dates. Works with moderate work direction and is skilled and knowledgeable to the position.

Job Responsibility

Create and amend Service Requests for Production Operations contract services providers that exist on Companys SAP system
Create Service Entries for Production Operations contract agreements existing on Companys SAP system
Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders
Provide contract status reports to management for review
Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements
Provide support to Accounts Payable as required
Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration
Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts
Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items

Requirements

Microsoft Excel and other analysis tools
Experience within a large corporation or complex organizational setting
Experience working with developing businesses, and also Landowner Companies (LANCOs)
Experience in engaging with contractors, in a developing country environment
Experience of using SAP (or other) computerized maintenance management tools
Business and ethics compliance
Understanding of company expectations relating to controls, reporting and compliance
Understanding and knowledge of the local country’s commercial environment, and the role of government and regulatory authorities
Ability to integrate security and community objectives into plans for Service Contracting
Budgetary reporting and analysis skills
Solid written communication and reporting skills
Maintenance and Reliability (M&R) processes
Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
Knowledgeable of contracts terms and conditions
Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
Good observation and listening skills
Demonstrates high level of initiative
Good interpersonal and motivation skills
Good communications and presentation skills
Good organizational and administrative skills
Good communication skills (oral & written) in English
Ability to interact in a multI-cultural environment
Good Planning, execution and organizational skills
Excellent computing skills
Ability to work independently

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Contract Administrator I

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