Contract Administrator I Job at Randstad (Calgary)

Contract administrator i

This role supports team by completing routine, standardized tasks and maintainin...

Location

Canada , Calgary

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

Post-secondary diploma or coursework in Business Administration, Supply Chain, or a related field, or equivalent administrative experience
0–3 years of administrative, coordination, or office support experience
Strong attention to detail and ability to follow standardized processes
Basic proficiency in Microsoft Office (Word, Excel, Outlook)
willingness to learn enterprise systems such as SharePoint and Oracle Cloud
Good written and verbal communication skills
Ability to manage routine tasks, deadlines, and instructions in a structured environment
Professionalism and discretion when handling confidential information

Job Responsibility

Supports team by completing routine, standardized tasks and maintaining accurate records, while developing foundational knowledge of supply chain contracting processes and systems
Provides administrative and operational support to the SCM Contracts Center team
Drafting of complex agreements
Drafting of amendments
Prepare, format, and assemble agreements including Service Agreements, Form Construction Agreements, Engineering Service Agreements, and Consulting Service Agreements based on Enbridge’s Authorized Contract Templates
Support document routing for internal reviews, approvals, and execution
Assist with Contracts Center Request (CCR) intake, including logging requests, checking submissions for completeness, and reporting on metrics/KPIs
File executed contracts and supporting documents in accordance with records retention and naming standards
Respond to routine inquiries regarding CCR status, documentation requirements, and process steps, escalating complex questions to the Specialist

Fulltime

Contract Administrator I

Responsible for stewarding and administering vendor contracts and/or orders to e...

Location

United States , Spring

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Microsoft Excel and other analysis tools
Experience within a large corporation or complex organizational setting
Experience working with developing businesses, and also Landowner Companies (LANCOs)
Experience in engaging with contractors, in a developing country environment
Experience of using SAP (or other) computerized maintenance management tools
Business and ethics compliance
Understanding of company expectations relating to controls, reporting and compliance
Understanding and knowledge of the local country’s commercial environment, and the role of government and regulatory authorities
Ability to integrate security and community objectives into plans for Service Contracting
Budgetary reporting and analysis skills

Job Responsibility

Create and amend Service Requests for Production Operations contract services providers that exist on Companys SAP system
Create Service Entries for Production Operations contract agreements existing on Companys SAP system
Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders
Provide contract status reports to management for review
Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements
Provide support to Accounts Payable as required
Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration
Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts
Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items

Fulltime

Contract Administrator I - AMPV FOV

Entry-level Contracts Administrator I to join our growing Combat Mission Systems...

Location

United States , York; Sterling Heights

Salary:

51273.00 - 87164.00 USD / Year

Baesystems

Expiration Date

Until further notice

Requirements

High School Diploma with at least 4 years of relevant experience in lieu of a degree
Communicate effectively both orally and in writing
Ability to communicate policies and interpret regulations
Exhibits sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers
Utilize computer skills to prepare appropriate reports and documents in Microsoft 365
Ability to prioritize and multitask
Excellent organizational and follow through skills
Adapt to high volume workload

Job Responsibility

Develop a working understanding of the US government acquisition and procurement process, the BAE Systems Contracts function and relevant Company policies and procedures, FAR/DFARS and other government regulations
Review solicitations and prepares routine response for proposals, bids, and contract modifications
Prepare simple requests for proposals
Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedure
Draft and negotiate simple contractual instruments commensurate with skills and grade level
Communicate contract policy and practice to internal business teams
Ensures contract review, approval and execution in accordance with corporate and/or business unit guidelines
Prepare and administer routine correspondence, negotiation memoranda, and contract documentation to ensure timely and coordinated submittal
Prepare, organize and maintain contract records and files documenting contract performance and compliance
May conduct research to support contract audit and/or facilitate business unit contracting trends

What we offer

Health, dental, and vision insurance
Health savings accounts
A 401(k) savings plan
Disability coverage
Life and accident insurance
Employee assistance program
A legal plan
Discounts on things like home, auto, and pet insurance
Paid time off
Paid holidays

Fulltime

Senior Contract Administrator - Contract Conformance Specialist IV

This position provides senior‑level Supply Chain Management (SCM) contracts supp...

Location

Canada , Calgary

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

University degree in Finance, Business, Economics, Engineering or related field
A minimum of six (6) years of progressively responsible and related experience in the supply chain field or in the Oil and Gas industry
Experience drafting complex agreements and negotiating contract terms & conditions
Advanced communication (oral and written) and interpersonal skills, with strong influencing and persuasive talents
Demonstrates strong understanding of contract law and related risks
Demonstrates strong attention to detail and accuracy skillset
Proficient with enterprise systems such as Oracle Cloud, SharePoint, and Microsoft Office
Ability to handle multiple assignments and conflicting priorities with minimal supervision

Job Responsibility

Independently draft, review, and negotiate moderately complex agreements (e.g., Service Agreements, Consulting Agreements, Engineering Service Agreements) using Enbridge‑approved contract templates and standard clauses
Facilitate and support supplier negotiations on contractual terms and conditions within defined risk parameters, escalating non‑standard or high‑risk deviations to Legal or senior SCM leaders as required
Coordinate internal input from SCM personnel, Legal, and other functional stakeholders to consolidate positions and resolve contractual issues
Review and respond to supplier redlines by applying approved contractual standards, past precedents, and documented risk guidance
Provide contract drafting and negotiation support to SCM and business stakeholders to enable timely sourcing and procurement activities
Advise on appropriate contract type selection in alignment with SCM policies, processes, and approved sourcing strategies
Support contract execution processes by handing off finalized agreements to SCM teams for PO or Master Agreement release
Maintain contract records, documentation, and lifecycle status updates in designated systems to support auditability and compliance
Promote consistent application of approved contract language, processes, and best practices within the SCM Contracts Center
Ensure compliance with Enbridge policies, procedures, and governance frameworks, including the Contracts Policy and SCM Process Framework

Fulltime

New

Senior Contract Administrator

A National Commercial & Residential contractor, best known for their Apartment t...

Location

Australia , Melbourne

Salary:

180000.00 - 250000.00 AUD / Year

Randstad

Expiration Date

July 02, 2026

Requirements

Demonstrative experience in a Senior Contract Administrator role within the commercial construction industry
Experience working with Tier 1 or 2 builders, working on builds larger than $200m
An understanding of standard Australian construction contracts and legal frameworks
Strong verbal and written communication skills with a professional approach to correspondence
Excellent attention to detail and strong organisational skills
A positive mindset, keen to learn, and a willingness to take ownership of tasks
Unlimited working rights in Australia - no sponsorship

Job Responsibility

Assisting with the administration of project contracts, including head contracts and subcontracts
Processing and tracking subcontractor progress claims, payments, and variations under the supervision of a Senior Contract Administrator
Coordinating the issuance and tracking of project documentation such as EOT's, RFI's, and site instructions
Maintaining and organising accurate project documentation and contract records, ensuring all files are current and complete
Supporting the negotiation and resolution process for minor contract issues or disputes as directed
Collaborating closely with the Project Manager, Site Team, and Senior Contract Administrator to ensure seamless contract flow and successful project delivery

New

Contract Administrator

A growing software company is seeking a Contracts Administrator to support the f...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a Contracts Administrator, Contract Specialist, or similar contract support professional preferred
Hands-on experience with Ironclad is required
Strong understanding of the contract lifecycle and related administrative workflows
Excellent organizational skills with strong attention to detail and follow-through
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Proficiency with contract management systems, Microsoft Office, and document management tools
Must be able and willing to work on-site

Job Responsibility

Manage the administrative aspects of the contract lifecycle from request intake through execution and storage
Serve as a primary user of Ironclad for contract workflow management, routing, approvals, tracking, and reporting
Coordinate contract requests with internal stakeholders, including legal, sales, procurement, finance, and business teams
Maintain accurate contract records, templates, metadata, and documentation within Ironclad
Monitor contract status, key dates, renewals, expirations, and required follow-up actions
Support document collection, signature processes, and final execution workflows
Assist with reviewing contracts for completeness, formatting, and required approvals prior to execution
Help ensure consistency and compliance with internal contract processes and company policies
Generate reports and provide updates on contract pipeline activity, turnaround times, and outstanding agreements
Partner with cross-functional teams to improve contract administration processes and system usage

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Contract Administrator

Support the Project Manager in the execution and coordination of new equipment p...

Location

Italy , Bari

Salary:

Not provided

Toshiba EMEA

Expiration Date

August 31, 2026

Requirements

2 years of experience in project support, field service coordination, commissioning, or similar roles
Basic understanding of commissioning processes and field execution activities
Proficiency in MS Office tools (Excel, PowerPoint, Outlook) and familiarity with MS Project
Strong organisational, communication, and coordination skills
Ability to work in a multicultural and cross-functional environment
Availability to travel domestically and internationally as required (approximately 20–30%)
Fluency in English language

Job Responsibility

Support the Project Manager in the execution and coordination of new equipment projects and primarily lead on field service and commissioning activities
Client Communications
Project support and coordination
Project Controls and Reporting
Field Service and Commissioning Coordination

Fulltime

Contract Administrator

National Contractor with a strong reputation across Commercial Construction proj...

Location

Australia , Melbourne

Salary:

120000.00 - 150000.00 AUD / Year

Randstad

Expiration Date

June 20, 2026

Requirements

Relevant Degree or Diploma in Construction Management
Demonstrative experience as Contract Administrator on projects greater than $10m
Excellent communication & Time management skills
Ability to work in a team environment and autonomously
Proficient Construction systems use (Jonas Premier, Aconex preferably)
Proactive, solutions focused individual with a positive and willing attitude

Job Responsibility

Manage all financial aspects of both the Head Contract and Trade Subcontracts to ensure projects run to budget
Procurement and trade letting negotiations and issuing of subcontracts
Subcontractor administration incl. of assessment of trade progress claims, variations etch
Head Contract administration including variations, monthly progress claims etc.
RFI’s and document management
Lead and support staff with strong communication
Communicate and develop relationships with site team and stakeholders to aid the project
Prepare monthly reports to provide accurate details of the project’s financial status incl. cost to complete reports, tender analysis for each trade prior to appointment, projects financial status
Participate in PCG, design, subcontractor meetings and ensure accurate minutes are kept of proceedings

What we offer

Supportive and hands on leaders, with Tier 1 experience
Central, modernised office
Structured progression pathways and ability to be apart of a growing, high performing culture

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