Contract Administrative Assistant

• Provide administrative support for a property portfolio that includes multiple projects and site locations, helping keep records, communications, and daily tasks organized
• Travel locally to assigned properties to observe site conditions, assist with rehabilitation-related activity, and report findings to the management team
• Serve as a visible on-site representative by supporting general property oversight and helping identify issues that require follow-up
• Deliver required notices to residents, including 24-hour notices, while ensuring communication is handled professionally and in a timely manner
• Respond to tenant inquiries in person and by phone, offering courteous customer service and directing concerns to the appropriate contacts
• Complete data entry, maintain office documentation, and update administrative records to support accurate property operations
• Assist with front desk and receptionist-style duties, including answering inbound calls and handling routine administrative requests
• Coordinate between the central office and field locations to help ensure site visits, inspections, and related tasks are completed efficiently

• Previous experience in an administrative, office support, or receptionist capacity
• Strong customer service skills with the ability to interact professionally with tenants and staff
• Experience handling inbound calls, documentation, and data entry with a high level of accuracy
• Reliable personal vehicle required for local travel between properties
• mileage reimbursement is provided
• Ability to work both in an office setting and at property sites as business needs require
• Comfortable supporting property management activities and conducting on-site follow-up tasks
• Bilingual Spanish skills are a plus
• Strong organizational skills and the ability to manage responsibilities across multiple locations

Bilingual Spanish skills are a plus

• medical, vision, dental, and life and disability insurance
• enrollment in company 401(k) plan
• mileage reimbursement for local travel