Contract Administrative Assistant Job at Robert Half (Pittsfield)

Contract Administrative Assistant

We are looking for a Contract Administrative Assistant to support families and c...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, front-desk operations, customer service, or another family-facing support role
Ability to handle inbound calls, data entry, scheduling, and general office tasks with professionalism and attention to detail
Familiarity with childcare navigation, community resources, or social services in San Francisco is strongly preferred
Proficiency with Google Workspace, including email, calendars, documents, and spreadsheets
Strong communication skills and the ability to interact effectively with families from diverse backgrounds

Job Responsibility

Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist
Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently
Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination
Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care
Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality
Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families
Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication
Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate
Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Contract Administrative Assistant

We are seeking a detail-oriented and organized Contract Administrative Assistant...

Location

United States , Huntsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office support experience
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent verbal and written communication abilities
Ability to prioritize tasks and meet deadlines in a contract environment
High attention to detail and accuracy
Ability to work independently and adapt quickly to new systems and processes

Job Responsibility

Provide day-to-day administrative support, including calendar management, scheduling, and meeting coordination
Prepare, format, and edit documents, reports, and presentations
Manage incoming calls, emails, and correspondence, ensuring timely responses
Maintain and organize files, records, and documentation (electronic and physical)
Assist with data entry, reporting, and database management
Coordinate travel arrangements and expense reporting, as needed
Support special projects and operational tasks as assigned
Serve as a point of contact for internal teams and external stakeholders

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Contract Administrative Assistant

We are looking for a Contract Administrative Assistant to support property manag...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist capacity
Strong customer service skills with the ability to interact professionally with tenants and staff
Experience handling inbound calls, documentation, and data entry with a high level of accuracy
Reliable personal vehicle required for local travel between properties
mileage reimbursement is provided
Ability to work both in an office setting and at property sites as business needs require
Comfortable supporting property management activities and conducting on-site follow-up tasks
Bilingual Spanish skills are a plus
Strong organizational skills and the ability to manage responsibilities across multiple locations

Job Responsibility

Provide administrative support for a property portfolio that includes multiple projects and site locations, helping keep records, communications, and daily tasks organized
Travel locally to assigned properties to observe site conditions, assist with rehabilitation-related activity, and report findings to the management team
Serve as a visible on-site representative by supporting general property oversight and helping identify issues that require follow-up
Deliver required notices to residents, including 24-hour notices, while ensuring communication is handled professionally and in a timely manner
Respond to tenant inquiries in person and by phone, offering courteous customer service and directing concerns to the appropriate contacts
Complete data entry, maintain office documentation, and update administrative records to support accurate property operations
Assist with front desk and receptionist-style duties, including answering inbound calls and handling routine administrative requests
Coordinate between the central office and field locations to help ensure site visits, inspections, and related tasks are completed efficiently

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
mileage reimbursement for local travel

Fulltime

New

Contract Administrative Assistant

Our client in Holyoke, MA is seeking a Contract Administrative Assistant to supp...

Location

United States , Holyoke

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative experience required
Strong communication and customer service skills
High attention to detail and ability to manage multiple priorities
Comfortable working with office systems and document management tools, including Yardi if applicable

Job Responsibility

Answer and direct incoming calls while greeting residents and visitors in a professional and friendly manner
Provide day-to-day front office support for a busy property management team
Enter and maintain work orders accurately, coordinate service requests, and assist with timely follow-up with maintenance staff and vendors
Post rent payments, update tenant account records, and support administrative tasks related to billing and resident transactions
Assist with the recertification process by collecting documents, tracking deadlines, and helping residents complete required paperwork
Schedule appointments for residents, applicants, inspections, and other property-related meetings
File, scan, and upload tenant and property documents into Yardi, ensuring records are complete, accurate, and accessible

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Contract Administrative Assistant

We are seeking a detail-oriented and organized Contract Administrative Assistant...

Location

United States , Birmingham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office support experience
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent verbal and written communication abilities
Ability to prioritize tasks and meet deadlines in a contract environment
High attention to detail and accuracy
Ability to work independently and adapt quickly to new systems and processes

Job Responsibility

Provide day-to-day administrative support, including calendar management, scheduling, and meeting coordination
Prepare, format, and edit documents, reports, and presentations
Manage incoming calls, emails, and correspondence, ensuring timely responses
Maintain and organize files, records, and documentation (electronic and physical)
Assist with data entry, reporting, and database management
Coordinate travel arrangements and expense reporting, as needed
Support special projects and operational tasks as assigned
Serve as a point of contact for internal teams and external stakeholders

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Contract Administrative Assistant

We are looking for a Contract Administrative Assistant to support daily front of...

Location

United States , Calumet Park

Salary:

18.00 - 19.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual communication skills with the ability to assist parents and visitors in more than one language
Previous experience in an administrative, front desk, or office support role is preferred
Strong customer service skills and confidence when greeting visitors and handling inbound questions
Proficiency with Microsoft Word and general comfort using office technology and equipment
Ability to organize files, maintain records, and manage multiple clerical tasks with attention to detail
Experience with email communication and detail-focused written correspondence
Familiarity with attendance systems such as Frontline or student information platforms like Skyward is helpful but not required
Dependable availability to work a Monday through Friday schedule in Calumet Park, Illinois

Job Responsibility

Welcome visitors, respond to the front door, and provide attentive assistance to students, families, and staff
Offer bilingual Spanish support by interpreting or translating conversations for parents and guardians during office visits
Maintain organized filing systems to keep records accurate, accessible, and up to date
Assist with attendance-related administrative tasks using Frontline, with training provided as needed
Support office operations by preparing documents in Microsoft Word and handling routine clerical work
Use standard office equipment, including the copy machine, to complete daily administrative assignments efficiently
Respond to inbound inquiries and help direct questions to the appropriate school personnel
Help manage email correspondence and other front office communications in a timely and courteous manner

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Contract Administrative Assistant

Our client, a higher education organization in Philadelphia, is seeking a tempor...

Location

United States , Philadelphia

Salary:

20.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

1+ year of experience in an administrative role
Proficiency in Microsoft Office Suite
Exceptional organizational skills and a keen eye for detail
Ability to multitask and effectively prioritize competing deadlines
Quick learner who thrives in a team-oriented, fast-paced environment

Job Responsibility

Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files
Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs
Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness
Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations
Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials
Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work‑study support activities

Fulltime

Contract Administrative Assistant

Our client, a higher education organization in Philadelphia, is seeking a tempor...

Location

United States , Philadelphia

Salary:

20.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

1+ year of experience in an administrative role
Proficiency in Microsoft Office Suite
Exceptional organizational skills and a keen eye for detail
Ability to multitask and effectively prioritize competing deadlines
Quick learner who thrives in a team-oriented, fast-paced environment

Job Responsibility

Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files
Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs
Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness
Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations
Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials
Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work‑study support activities

Fulltime

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