Contract Administrative Assistant Job at Robert Half (Holyoke)

Contracts Administrator

We are currently seeking an experienced Contracts Administrator for a 12-month t...

Location

United Kingdom , Basingstoke

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Assist with post-award contract activities including disputes, changes, and procedural clarifications
Attend handover, kick-off, and progress meetings to support contract execution
Monitor contract KPIs including spend tracking and expiry dates
Ensure contractor compliance with documentation and regulatory requirements
Escalate irregularities and performance issues to relevant stakeholders
Review contract amendments, claims, and liquidated damages
Maintain accurate records and correspondence with contractors
Support continuous improvement by sharing lessons learned

Job Responsibility

Assist with post-award contract activities including disputes, changes, and procedural clarifications
Attend handover, kick-off, and progress meetings to support contract execution
Monitor contract KPIs including spend tracking and expiry dates
Ensure contractor compliance with documentation and regulatory requirements
Escalate irregularities and performance issues to relevant stakeholders
Review contract amendments, claims, and liquidated damages
Maintain accurate records and correspondence with contractors
Support continuous improvement by sharing lessons learned

What we offer

Hybrid working available (up to 12 remote working days per month)
Business casual dress code
Free parking and excellent transport links

Fulltime

Contract Administrator

Play a crucial role in the mobilisation and smooth operation of new contract. Th...

Location

United Kingdom , Guildford

Salary:

25500.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in contract administration, helpdesk, contact centre, or administrative roles
Strong organisational skills with a keen eye for detail
Proficiency in Excel
Proactive approach to problem-solving
Ability to manage high-pressure situations
Excellent communication skills
Positive attitude

Job Responsibility

Manage incoming emails and efficiently load job requests into IT system
Coordinate deployment of engineers or operatives to sites for essential repairs
Ensure client's IT system is updated promptly and accurately
Enter costs meticulously to facilitate accurate billing processes
Assist in organising and scheduling planned maintenance tasks
Help produce insightful reports for contract manager and client
Make and receive calls from scheme managers and engineers to support contract operations

What we offer

20 days holiday + BH, with additional holiday
Pension Scheme
Free parking on-site
Friendly team

Fulltime

Contracts Administrator

Are you the kind of person who thrives on getting stuck in, ticking off tasks, a...

Location

United Kingdom , Broxburn

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

A motivated self-starter who doesn't wait to be asked - you just get on with it
Someone who can juggle tasks without dropping the ball
A team player who's also happy to work independently
Organised, detail-oriented, and calm under pressure
Comfortable with Microsoft Office and internal systems (we'll train you up!)
Construction industry experience is a big bonus, but not essential
PQQ and Bills of Quantities experience are helpful, but not essential - we'll support your learning
Due to location - the successful candidate must hold a full UK drivers license!

Job Responsibility

Responding to enquiries (mostly by phone - your friendly voice is key!)
Completing PQQs (Pre-Qualification Questionnaires) - experience is beneficial, but not a deal breaker - we'll train the right person
Booking accommodation and travel for engineers
Logging enquiries for the Commercial Director
Handling Bills of Quantities - helpful if you've seen them before, but we're happy to teach you
Assisting with basic invoicing and payment tracking
Updating internal systems and maintaining accurate records
Supporting document control - filing, scanning, and archiving project documents
Assisting with contract setup and administration
Liaising with suppliers, subcontractors, and clients

What we offer

Be part of a friendly, down-to-earth team that gets the job done (and has a laugh doing it)
Work in a growing company where your efforts really matter
Enjoy a role that's varied, fast-paced, and never boring
Free parking, strong coffee, and a team that supports each other

Fulltime

Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant for...

Location

United States , New Orleans

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Administrative Assistant or similar role
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Strong verbal and written communication skills
Excellent organizational and multitasking abilities
High level of accuracy and attention to detail in data entry and documentation
Ability to manage schedules and appointments effectively
Customer service experience and a detail-oriented approach
Adaptability to complete tasks within a short-term contract environment

Job Responsibility

Handle inbound and outbound calls with professionalism and accuracy
Manage and maintain email correspondence to ensure timely responses
Perform data entry tasks with precision and attention to detail
Schedule and coordinate appointments and meetings as needed
Utilize Microsoft Word, Excel, PowerPoint, and Outlook to create and edit documents, presentations, and manage calendars
Provide exceptional customer service to address inquiries and resolve issues
Maintain organized records and documentation for project-related tasks
Collaborate with team members to ensure seamless completion of assigned responsibilities

What we offer

Medical, vision, dental, life and disability insurance
Eligibility to enroll in 401(k) plan
Free online training
Competitive compensation

Fulltime

Contract Administrator

Civil and Scape is rapidly becoming one of Sydney’s most respected and professio...

Location

Australia , Sydney

Salary:

Not provided

Civil and Scape

Expiration Date

Until further notice

Requirements

Tertiary qualifications preferred
Over 4 years’ experience in a similar role is essential (Construction, Civil and Landscaping Contract Administrator experience)
Proven ability to manage contracts, budgets and programmes
Advanced technical knowledge of landscape and/or civil construction methodology, materials etc.
Competent and confident to use Microsoft suite of products including Word, Excel, PDF, Project etc.
Reliable transportation and NSW Drivers License
Workcover White Card
Fluent written and verbal English ability
Excellent interpersonal/communication skills

Job Responsibility

Support site team to deliver live projects on time and on budget
Liaise with suppliers and subcontractors to coordinate works, deliveries and purchase orders in a timely manner
Prepare and manage project budget
Manage and track project delivery programme
Prepare and submit payment claims and variations in accordance with contractual obligations
Review and take note of all project documentation including legal documentation such as contracts (AS4000, AS4906 etc…)
Prepare documentation and tools required to assist site team and Senior Management with the delivery of each project
Manage drawing register for all live projects to ensure accuracy
Continually monitor performance of the department and implement appropriate strategies for improvement
Work closely with estimating division

What we offer

Great salary package + incentive schemes
Friendly and enjoyable working environment
Strong Pipeline of projects
Great career advancement and opportunities as the organisation continues to grow

Fulltime

Contracts Financial Administrator

KAIROS, Inc is searching for an energetic, experienced, and highly motivated Con...

Location

United States , California

Salary:

60000.00 - 85000.00 USD / Year

KAIROS Inc

Expiration Date

Until further notice

Requirements

Must have capable and effective proposal development skills
Excellent negotiation skills
Strong customer relations, analytics, and documentation skills
Excellent relationship management skills and experience working with internal stakeholders, customers, and partners
Strong analytical and research analysis skills
Self-starter, highly motivated, strong work ethic with a commitment to quality
Microsoft office suite proficiency, i.e., Word, Excel, PowerPoint
Ability to work within a challenging, fast-paced, team-oriented environment
Ability to work independently
Ability to multi-task and meet competing, deliverable deadlines

Job Responsibility

Ability to review timesheet accuracy and maintain compliance with DCAA requirements
Work material requests in compliance with contract requirements and complete all internal documentation to support procurement activities
Review employee travel requests to ensure compliance with contract requirements and Joint Travel Regulations (JTR)
route requests for appropriate approvals and maintain required documentation
Verify, track, and route Common Access Card (CAC) and System Authorization Access Request (SAAR) documentation in accordance with security and compliance requirements
Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables
Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications
Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies
Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs
Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies

What we offer

Medical Coverage
Employer Paid Dental, Vision, Basic Life/AD&D, Short-Term/Long-Term Insurance
Health Savings Account with Contribution by Employer
401K Plan with Employer Matching
Annual Discretionary Bonuses
Paid Time Off
Eleven (11) Paid Holidays
Certification reimbursement program
Tuition Reimbursement Program
Paid Parental Leave

Fulltime

Administrative Assistant

As part of our growth, we are looking for an Administrative Assistant based in P...

Location

Greece , Peania

Salary:

Not provided

CAP INGELEC

Expiration Date

Until further notice

Requirements

Qualification in secretarial work or managerial assistance
At least 2 years of experience in office administration, ideally in the construction or engineering sectors
Advanced computer skills (Office Suite, Outlook, etc.)
Interpersonal skills, organization, and adaptability
Speaking fluently Greek and English

Job Responsibility

Handling telephone switchboard calls and managing mail
Drafting, proofreading or translating administrative documents
HR administrative handling (collect and update employees administrative documents)
Collecting and reviewing subcontractor administrative documentation
Preparing, performing and ensuring a smooth onboarding on site
Performing administrative tasks (organizing meetings, drafting minutes, follow-ups, tracking tables, etc.)
Ensuring proper organization and archiving of supplier documentation, contracts, amendments, invoices, etc.
Overseeing the site’s Health & Safety administrative follow-up (managing personal protective equipment, etc.)
Ensuring the smooth functioning of the base of operations (supplies, service providers, etc.)

Fulltime

Contract Administrator

We are looking for a dedicated Contract Administrator to join our team in Chicag...

Location

United States , Chicago

Salary:

80000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in finance, accounting, business administration, or a related field
At least two years of experience in finance or accounting, or equivalent education and experience
Proficiency in advanced Excel and other Microsoft Office applications
Familiarity with construction-related contracts and the ability to interpret their content
Strong organizational and analytical skills with the ability to assess financial data effectively
Background in the construction industry, including accounting or finance experience, is preferred
Excellent interpersonal skills and the ability to collaborate with subcontractors and team members
Capability to manage sensitive information with a high level of integrity and confidentiality

Job Responsibility

Manage and oversee contract documentation, ensuring accuracy and compliance with company policies
Collaborate with subcontractors and internal teams to facilitate contract negotiations and resolve any issues
Analyze construction-related contracts to identify risks and ensure adherence to scope requirements
Utilize advanced Excel and Microsoft Office tools to maintain and evaluate financial data tied to contracts
Assist with project accounting tasks, providing insights and identifying discrepancies or red flags
Interpret and apply industry codes and standards to contracts, ensuring proper risk assessment
Prepare and present data to stakeholders, offering actionable insights for decision-making
Maintain confidentiality while handling sensitive financial data and contracts
Support calls for bids and pricing negotiations, ensuring competitive and fair outcomes
Ensure all contract processes align with organizational goals and regulatory requirements

What we offer

Medical
Dental
Vision
401K
Life and disability insurance

Fulltime

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