Contract Administrative Assistant Job at Beacon Hill (Philadelphia)

Contract Administrative Assistant

Beacon Hill

Location:
United States , Philadelphia

Category:
Office Administration

Contract Type:
Employment contract

Salary:

20.00 USD / Hour

Save Job

Apply Position

Job Description:

Our client, a higher education organization in Philadelphia, is seeking a temporary Administrative Assistant to join their team! This position will work onsite five days a week as part of a small, collaborative group supporting a mission-driven organization. Strong attention to detail is essential. This is a full-time, onsite temporary position expected to last approximately 2-3 months, paying up to $20/hour, depending on experience.

Job Responsibility:

Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files
Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs
Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness
Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations
Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials
Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work‑study support activities

Requirements:

1+ year of experience in an administrative role
Proficiency in Microsoft Office Suite
Exceptional organizational skills and a keen eye for detail
Ability to multitask and effectively prioritize competing deadlines
Quick learner who thrives in a team-oriented, fast-paced environment

Additional Information:

Job Posted:
February 05, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Beacon Hill - All Job Offers

Job Link Share: