Contract Administration Support Job at SD Solutions, LLC (Beale AFB)

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Contract Support

Pareto FM is looking for an experienced and highly organised Contract Support pr...

Location

United Kingdom , London

Salary:

35000.00 GBP / Year

paretofm

Expiration Date

Until further notice

Requirements

Previous experience within a Contract Support, CAFM Administrator, Service Coordinator, or Facilities Management support role
Strong experience using CAFM systems, ideally ServiceNow
Excellent reporting, administration, and document management skills
Strong analytical and data interpretation capability
Excellent written and verbal communication skills
High attention to detail and organisational skills
Proficient in Microsoft Office, particularly Excel and PowerPoint
Experience working within a client-facing environment

Job Responsibility

Maintaining the Daily Live Building Pulse dashboard, ensuring data accuracy and usability
Producing monthly performance reports using information from ServiceNow, Niagara, TwinView, OEM systems, and subcontractor reports
Gathering, validating, and analysing KPI data across all contract performance measures
Supporting quarterly business reviews and strategic performance reporting
Preparing ESG and sustainability-related reporting information
Identifying trends, anomalies, risks, and opportunities through data analysis
Maintaining asset register accuracy and integrity
Managing PPM libraries and planned maintenance schedules
Monitoring SLA performance and workflow management
Maintaining compliance documentation and certification records

What we offer

Work within one of London's most prestigious workplace environments
Be part of a forward-thinking smart building operation
Exposure to advanced workplace technologies and systems
Strong team culture and supportive management structure
Opportunities for development and progression within a growing FM business
A role where your contribution directly influences service delivery and client success

Fulltime

Contract Support Administrator

CBW are currently recruiting for an experienced Contract Support looking to take...

Location

United Kingdom , London

Salary:

38000.00 GBP / Year

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience as a Contract Support
Hardworking
Ambitious
Temp to perm candidate or permanent candidate

Job Responsibility

Providing support to the client and answer calls and emails in a professional and timely manner
Determine the nature, priority of faults based on information provided by the client
Financial Administration- Invoicing and Budget Reports
Raising Purchase Orders
Dealing with Subcontractors and closely with site teams and head office, ensuring accurate processing of quotations and purchase orders
Managing the supply chain and drive them to attend within required SLA’s
WIP
Driving the engineering team to attend to all callouts within required SLA’s
To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this
Raise and assign work orders to relevant resources

Fulltime

Contract Support

Pareto FM is looking for a highly organised and proactive Contract Support to jo...

Location

United Kingdom , London

Salary:

27500.00 GBP / Year

paretofm

Expiration Date

Until further notice

Requirements

Experience in an administrative, contract support, or facilities support role
Strong IT skills (simPRO experience highly desirable)
Confident user of Microsoft Office / Google Workspace
Highly organised with strong attention to detail
Ability to prioritise and manage multiple tasks
Strong communication and customer service skills
Self-motivated and able to work independently and within a team
Comfortable working across multiple stakeholders and fast-moving priorities

Job Responsibility

Support Service Managers with the preparation of quotations and service-related documentation
Upload and manage engineer reports on the job management system (simPRO)
Raise purchase orders and work orders for subcontractors and materials
Assist the Accounts team with weekly invoicing and financial reporting
Produce regular operational and performance reports for management
Support scheduling, logging, and closing of jobs within the CAFM system
Provide cover for other Contract Support team members across the London region
Act as a point of contact for clients, handling queries and booking works via email and phone
Support compliance tracking and system administration tasks
Ensure accurate and timely data entry across all systems

What we offer

Remote/hybrid working with occasional travel to London offices or sites
Travel expenses covered when required
Collaborative team environment with support from wider FM and service teams

Fulltime

Contract Administration Specialist

Position Summary The Part-time Contract Administration Specialist provides acqu...

Location

United States , Beale AFB

Salary:

59000.00 - 74000.00 USD / Year

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

Bachelor's degree from an accredited university or college
U.S. Citizenship preferred, but must at least be authorized to work in the U.S.
Minimum five (5) years of total contracting experience including at least three (3) years supporting construction acquisitions
Experience supporting pre-award and post-award contract administration including modifications and closeout activities
Familiarity with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and construction-related acquisition procedures
Experience using electronic file management systems such as KTFileshare or similar systems
Experience developing contract actions and modifications using CON-IT or similar acquisition systems
Knowledge of solicitation methods under FAR 16.505 within Indefinite Delivery Indefinite Quantity (IDIQ) contracts
Ability to work onsite at Beale Air Force Base, California

Job Responsibility

Provide contract administration support for construction-related acquisitions and task orders
Assist with preparation and management of acquisition documentation and contract files
Support pre-award activities including solicitation preparation, proposal evaluation coordination, and contract award documentation
Support post-award contract administration activities including contract modifications, option exercises, and contract closeout
Develop and process contract actions and modifications using CON-IT or similar acquisition systems
Maintain electronic contract files and documentation using systems such as KTFileshare or similar electronic file management tools
Ensure compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and applicable construction acquisition procedures
Assist with task order administration under Indefinite Delivery Indefinite Quantity (IDIQ) contracts
Coordinate with contracting officers, program managers, legal advisors, and technical teams to support acquisition processes
Track contract deliverables, documentation requirements, and acquisition milestones

Parttime

Customer Care / Contract Administration Clerk

We are seeking a dedicated and detail-oriented Customer Care / Contract Administ...

Location

Guyana , Georgetown

Salary:

Not provided

Rentokil Initial

Expiration Date

Until further notice

Requirements

Diploma Business Administration, Customer Service, or a related field is preferred
Experience: Minimum of 2-4 years of experience in customer service, contract administration, or a related role
High school diploma or equivalent
relevant experience in customer service or administration is a plus
Excellent verbal and written communication skills
Ability to manage multiple tasks simultaneously and work in a fast-paced environment
Strong attention to detail and problem-solving skills
A positive attitude with a commitment to delivering high-quality customer service
Previous experience in a contract administration or customer support role is desirable but not essential

Job Responsibility

Manage customer inquiries efficiently, acting as a first point of contact
Coordinate contract administration tasks, ensuring all necessary documents are processed and maintained
Communicate effectively with customers regarding contract details, service updates, and any related questions
Assist with invoicing, payment processing, and chasing outstanding payments when required
Support the team with various administrative tasks, including data entry and file management
Ensure timely renewal of contracts and assist in preparing contract proposals
Provide updates and reports to senior management as necessary

Fulltime

Contract Administration Specialist

The Contract Administration Specialist provides acquisition and contract adminis...

Location

United States , Beale AFB, California

Salary:

79000.00 - 100000.00 USD / Year

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

Bachelor's degree from an accredited university or college
U.S. Citizenship required
Minimum five (5) years of total contracting experience including at least three (3) years supporting construction acquisitions
Experience supporting pre-award and post-award contract administration including modifications and closeout activities
Familiarity with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and construction-related acquisition procedures
Experience using electronic file management systems such as KTFileshare or similar systems
Experience developing contract actions and modifications using CON-IT or similar acquisition systems
Knowledge of solicitation methods under FAR 16.505 within Indefinite Delivery Indefinite Quantity (IDIQ) contracts
Ability to work onsite at Beale Air Force Base, California

Job Responsibility

Provide contract administration support for construction-related acquisitions and task orders
Assist with preparation and management of acquisition documentation and contract files
Support pre-award activities including solicitation preparation, proposal evaluation coordination, and contract award documentation
Support post-award contract administration activities including contract modifications, option exercises, and contract closeout
Develop and process contract actions and modifications using CON-IT or similar acquisition systems
Maintain electronic contract files and documentation using systems such as KTFileshare or similar electronic file management tools
Ensure compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and applicable construction acquisition procedures
Assist with task order administration under Indefinite Delivery Indefinite Quantity (IDIQ) contracts
Coordinate with contracting officers, program managers, legal advisors, and technical teams to support acquisition processes
Track contract deliverables, documentation requirements, and acquisition milestones

Fulltime

Contract Administration Specialist

The Contract Administration Specialist provides acquisition and contract adminis...

Location

United States , Beale AFB

Salary:

79000.00 - 98000.00 USD / Year

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

Bachelor's degree from an accredited university or college
U.S. Citizenship required
Minimum five (5) years of total contracting experience including at least three (3) years supporting construction acquisitions
Experience supporting pre-award and post-award contract administration including modifications and closeout activities
Familiarity with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and construction-related acquisition procedures
Experience using electronic file management systems such as KTFileshare or similar systems
Experience developing contract actions and modifications using CON-IT or similar acquisition systems
Knowledge of solicitation methods under FAR 16.505 within Indefinite Delivery Indefinite Quantity (IDIQ) contracts
Ability to work onsite at Beale Air Force Base, California

Job Responsibility

Provide contract administration support for construction-related acquisitions and task orders
Assist with preparation and management of acquisition documentation and contract files
Support pre-award activities including solicitation preparation, proposal evaluation coordination, and contract award documentation
Support post-award contract administration activities including contract modifications, option exercises, and contract closeout
Develop and process contract actions and modifications using CON-IT or similar acquisition systems
Maintain electronic contract files and documentation using systems such as KTFileshare or similar electronic file management tools
Ensure compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and applicable construction acquisition procedures
Assist with task order administration under Indefinite Delivery Indefinite Quantity (IDIQ) contracts
Coordinate with contracting officers, program managers, legal advisors, and technical teams to support acquisition processes
Track contract deliverables, documentation requirements, and acquisition milestones

Fulltime

Contract Administration Specialist

A well-established organization is seeking a temporary Contract Administration S...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 1 year of experience in contract administration, legal operations, procurement, or corporate paralegal support
Experience working within a contract lifecycle management (CLM) system (LawVu experience not required
comparable systems acceptable)
Ability to review and interpret contract notice provisions and related contractual language
Experience working with third-party vendor agreements preferred
Experience managing contract administration workflows
Strong proficiency in Microsoft Excel (data cleanup, sorting, filtering
Pivot Tables preferred)
Excellent written communication skills for professional vendor correspondence
Highly detail-oriented and comfortable with data-entry-heavy, detail-driven project work

Job Responsibility

Review active third-party vendor contracts to identify notice provisions and required delivery methods
Extract and validate vendor mailing addresses and primary contact information
Prepare and distribute formal address change notices in accordance with contractual requirements
Manage and track vendor notifications and follow-up communications
Cleanse and update vendor contract data within a contract management system (LawVu)
Support general contract administration cleanup and data integrity efforts
Manage contract administration workflows to ensure timely and accurate processing

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Select Country

Contract Administration Support

Job Description

Job Responsibility

Requirements

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