Contract Administration Specialist Job at Robert Half (San Francisco)

Transit Contract Specialist

HART is seeking an experienced Transit Contract Specialist to join our Procureme...

Location

United States , Honolulu

Salary:

72520.00 - 103210.00 USD / Year

Honolulu

Expiration Date

Until further notice

Requirements

A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field
At least three years of professional experience in centralized purchasing, standards, and specifications development activities
Knowledge of: Governmental purchasing principles, policies, and procedures, including those of the Purchasing Division, the Revised Charter of the City and County of Honolulu, and relevant ordinances governing procurement for various types of goods and services
Procurement methods, including sourcing strategies and supplier evaluation, for a wide range of goods and their sources of supply
Interviewing techniques, research principles, and methods for gathering and analyzing data related to procurement and contracts, along with effective report writing to document findings, evaluate vendor performance, and provide actionable insights for informed purchasing decisions
Ability to: Effectively draft technical, complex specifications and implement procedures for special studies
Evaluate the quality and suitability of commodities and services and revise purchasing specifications to meet intended purposes at the lowest cost
Conduct complex research and analyze market conditions, price trends, and appropriateness of bids
Interpret policies, laws and ordinances related to government purchasing
prepare clear, concise reports

Job Responsibility

Supervision and Leadership: Lead a team responsible for processing contract change orders, while upholding HART’s change order management procedures and compliance standards
Change Order Review: Oversee the review of change order documentation for completeness and accuracy, verifying that all changes align with the approved project baseline, including design and construction documents such as standard plans, design criteria, and specifications
Collaboration: Work closely with project managers to analyze the impact of change requests on various project contracts. Prepare and present change order analysis, alternatives, risks, and recommendations
Document and Reporting: Assist in the preparation of necessary documentation to complete contract change orders and obtain required approvals. Develop reports using PowerPoint, Excel, Word and other software as required.

What we offer

Medical, prescription drug, vision, dental, and life insurance plans
Generous vacation and sick leave, earning up to 21 days per year
13 paid holidays annually (14 days during election year)
Retirement plan contributions through the Employees' Retirement System (ERS)
Deferred compensation options to invest pre-tax income for retirement
Flexible spending accounts for health and dependent care expenses
Pre-tax transportation benefits, including TheBus and vanpool options
Access to confidential counseling services through the Employee Assistance Program (EAP)
Additional perks include training opportunities and employer-funded Holo Card for eligible employees to use on public transit
Eligible for the Public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Fulltime

Contracts Management Specialist

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

United States , El Segundo

Salary:

83300.00 - 157500.00 USD / Year

Boeing

Expiration Date

February 28, 2026

Requirements

Bachelor’s degree with 5+ years of contracts related experience – OR – Master’s degree with a 3+ years of contracts related experience
Knowledge of the FAR and DFAR, general knowledge of pre-award and post-award federal government contracting industry practices, techniques, and standards
Experience with various contract types, including cost plus, fixed price and time and materials required
Ability to demonstrate the skill and ability to perform moderately complex contracts administration tasks and support development of competitive proposals
Ability to develop solutions to a variety of problems of moderate scope and complexity and work under minimal supervision
This position requires an active U.S. Top Secret Security Clearance (U.S. Citizenship Required). (A U.S. Security Clearance that has been active in the past 24 months is considered active)

Job Responsibility

Interfacing with customers and business partners and conducting proposal preparation, contract negotiation, and contract administration within a portfolio of programs
Proposal preparation: examining proposal requirements, analyzing terms and conditions to evaluate risk, review Basis of Estimates (BOEs) for accuracy and completeness to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications
Contract administration: processing contractual documentation and reports, advising management of contractual rights and obligations, compilation and analyses of data and maintenance of historical information
Facilitating proper shipment, billing, and payment collection for deliveries and interfacing with DCMA as required
Preparing weekly and monthly reports and maintenance of assigned contracts
Duties may also include the preparation of proprietary information agreements, associate contractor agreements, export licenses/agreements and various types of memoranda
Understand and interpret FAR guidelines for specific contract types and manage flow downs

What we offer

medical
dental
vision
401k plan
Generous company match to your 401(k)
Industry-leading tuition assistance program pays your institution directly
Fertility, adoption, and surrogacy benefits
Up to $10,000 gift match when you support your favorite nonprofit organizations

Fulltime

Payroll & HR Administration Specialist

We are looking for a proactive and detail-oriented Payroll & HR Administration S...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Payroll administration experience, ideally in the retail or a similar sector
Proven track record of managing multiple projects independently
Strong analytically skills with proficiency in Excel and reporting tools
Experience with Success Factors, ADP, or similar HRIS and payroll systems
Experience working with outsourced payroll providers is a plus

Job Responsibility

Support the Payroll & Benefits Manager in monthly payroll processing, ensuring the accurate gathering and inputting of payroll data (starters, changes, and leavers)
Manage team member benefits on the Flexible Benefits platform
Gather and send payroll information to the outsourced payroll company for Ireland
Process various payroll elements such as overtime, annual leave, and sickness
Manage the payroll inbox and respond to payroll and benefit queries
Ensure data accuracy across systems (ADP, SuccessFactors, Quinyx, and Flexible Benefits Platform)
Maintain process notes for payroll and benefits administration
Issue employment contracts and supplementary information for new starters
Track and chase reference checks for new starters
Prepare change letters and references

Fulltime

Senior Contracting Specialist

We are in search of a highly motivated candidate who possesses a decade of prove...

Location

United States , San Diego

Salary:

80000.00 - 125000.00 USD / Year

Tecolote Research

Expiration Date

Until further notice

Requirements

10 years of demonstrated experience in DoD Program Management contracting processes throughout the entire lifecycle
Experience executing DoDD 5000.01, DoDI 5000.02, SECNAVINST 5000.2 series governing acquisition programs in the DoD Components, and other acquisition management policies addressed in DoD 5000 series
Experience with executing statutory and policy procurement-related requirements (FAR, DFARS, NMCARS, DoD 5000 series)
Experience developing contract strategies to incentivize industry performance
conduct market research
acquisition planning
cost and price analysis, solicitation and selection of sources
and perform all phases of contract administration
Must be able to work autonomously and within a team collaborative environment
Experience developing contract documents, e.g. Request for Proposals, Statements of Work, Contract Data Requirements Lists (CDRL), Contract Line Item Numbers (CLIN), DD-254’s, Acquisition Plans, Source Selection Plans, Justifications, Approvals, Determinations and Findings

Job Responsibility

Provide methods, processes, and tools to strive for cost, schedule, and performance efficiencies as related to procurement strategies
Identify and correct problems and make recommendations as they relate to programmatic contract management
Develop and update documentation to support the above such as briefs, training packages, Standard Operating Procedures (SOP), policy updates, and guidebooks
Provide administrative and advisory support as required during Government
Provide overarching assistance with programmatic contract related matters
Advise the Government on areas such as PWS development, CLIN structure, evaluation criteria
Interpret and provide expert advice on contracting policy, regulation and statute when requested
Support contract strategies, planning, coordinating, developing, analyzing, and issue resolution
Develop, collect, analyze, and prepare metrics data for wide contract planning and actions
Assist the Government in maintaining a conformed contract, including exhibits, appendices, award fee payments, security requirements and any other changes due to contract modifications

What we offer

Company Paid Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)

Fulltime

Lease Administration Specialist

The role focuses on ensuring a smooth administrative process within sales and le...

Location

India , Gurgaon

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Relevant education and/or work experience in administration
proficiency in advanced MS Office tools
excellent proficiency in English and Hindi, including strong writing and speaking skills
self-driven and proactive individual who takes initiative
keen eye for detail and understanding of the bigger picture
logical thinking and understanding of process interconnection
social, service-minded and excellent collaborator and communicator
ability to network and build strong relationships, even in remote settings
motivated by meeting the needs of others and making a meaningful impact on the business
ability to thrive in a dynamic, evolving environment.

Job Responsibility

Ensure efficient and timely preparation, signing, and administration of sales and lease contracts and relevant documents
manage the protocol of disagreement process, coordinating with stakeholders
provide support to sales & leasing teams throughout the administration process
analyze and improve process efficiency with the Sales & Leasing Administration Team Leader
ensure timely updates and accurate records in relevant databases
store, organize, and ensure availability of required documentation
collaborate with stakeholders to gather necessary information for reports, meetings, or presentations
prepare professional materials and documentation for lease administration.

Fulltime

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...

Location

Bulgaria , Sofia

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Previous experience in personnel administration and payroll minimum 5 years
University degree
Working level of English
Ability to multitask and work hard
Must be very detail oriented and possess strong organizational and follow up skills
Demonstrate a strong commitment to exceptional customer service

Job Responsibility

Ensure personnel administration updates - employment, terminations, employees’ changes like salary review, bonuses, contract, position and hours evolutions
Maintain personnel files with the completeness of the required documents according the local legislation and internal rules
Administrate and manage distrains and disciplinary procedures, work closely with the legal advisors
Ensure compliance with the law in regards to the law of People with Disabilities
Lead day-to-date payroll operations for over 500 employees
Collect all initial payroll documents and handle monthly schedules and Form 76
Oversee and run processing of monthly payroll and maintain the payroll data
Maintain payroll guidelines to ensure adequate internal controls and compliance with corporate policies and local legislation
Maintain in-house HR systems - Hermes
Provide regular and ad-hoc reports with established KPIs

What we offer

Food vouchers up to 200 BGN
Consuming food and beverages at a preferential price in the staff restaurant
Discount for food and beverages at the IKEA bistro and restaurant
Annual bonus, based on the store’s achievements
1000 BGN bonus for the 'Refer a Friend' program
Flexible working hours on shifts
Induction and many other trainings
Additional health insurance
Discount in IKEA 20% and Intersport 20%
Holiday vouchers from internal initiatives

Fulltime

Contract Specialist

The Contract Specialist is responsible for managing the full lifecycle of contra...

Location

United States , Nashville

Salary:

Not provided

Ardent Health

Expiration Date

Until further notice

Requirements

Bachelor’s degree in supply chain management, Business Administration, or a related field
5+ years of progressive experience in supply chain contracting and/or purchased services
Proven ability to lead cross-functional teams and collaborate with key stakeholders
Demonstrated strength in analytical thinking, negotiation, communication, leadership, and problem-solving skills

Job Responsibility

Analyze spend data and internal benchmarks to identify cost-saving and efficiency opportunities in purchased services and clinical contracts
Lead the end-to-end contracting process, from issuing Requests for Proposal (RFPs) through contract award, execution, renewals, and terminations
Negotiate favorable terms, pricing, and performance clauses to align with organizational objectives and minimize financial and operational risk
Collaborate with legal, finance, and compliance teams to ensure all contracts adhere to applicable laws, regulations, and internal policies
Act as the primary liaison for vendors, address performance issues, manage escalations, and drive vendor accountability
Monitor industry trends, supplier capabilities, and procurement best practices to inform sourcing strategies and vendor selection
Partner with internal departments to gather requirements, align contract goals with business needs, and ensure transparency in contract-related activities
Maintain accurate records of all contracts, amendments, renewals, and relevant communications in accordance with organizational standards
Generate and present regular reports on contract performance, savings, compliance metrics, and vendor scorecards to leadership and stakeholders

Fulltime

Acquisition-Contract Specialist

The Acquisition Specialist will provide daily support to triage, prepare, facili...

Location

United States , Herndon

Salary:

Not provided

Arcfield

Expiration Date

Until further notice

Requirements

Must possess and be able to maintain a TS/SCI clearance with polygraph
Minimum of a two-year degree in a business and/or technical discipline
e.g., Business Administration, Business Management, Accounting, Systems Engineering, or Computer Science with a minimum of thirteen (13) years of relevant experience
Minimum of five (5) years of experience supporting acquisition-related activities for a government organization
BS 10-12, MS 8-10, Ph.D. 5-7

Job Responsibility

Proactively collaborate with Mission Partners, Sponsor Leadership, and functional teams at all levels to ensure timely handling of acquisition actions and foster effective communication
Assist Sponsor in identifying, assessing, and articulating mission requirements and guiding requirements through various contract processes necessary for acquiring IT support
Actively work with stakeholders to ensure project understanding
Assess and recommend an ideal resource acquisition service
Collaborate to identify, evaluate, and articulate succinct IT requirements
Coordinate the review and approval of RFP documentation through the acquisition lifecycle
Participate in developing acquisition plans, source selection documents (including evaluation criteria), Independent Government Cost Estimates, justifications and approvals, synopses, and requests for proposals/quotes/bids
Assist with the development of pre-award technical documentation (solicitation, IGCE, SOW, Technical Evaluation Plan (TEP), and Technical Evaluation Report)
Document and track detailed actions/steps executed throughout the acquisition lifecycle
Assist Sponsor by preparing and/or performing administrative activities related to program management and execution

Parttime

Contract Administration Specialist

Robert Half

Location:
United States , San Francisco

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 01, 2026

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