Contract Accounts Payable Specialist Job at Robert Half (Bellevue)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , East Hartford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable is required
Hands-on ability to code invoices accurately and process accounts payable transactions with strong attention to detail
Experience supporting payment activities such as ACH transactions and check runs
Familiarity with maintaining vendor records and collecting tax documentation, including W-9 forms
Ability to reconcile vendor statements and resolve payment discrepancies in a timely manner
Comfortable working on-site in East Hartford, Connecticut
Proficiency with accounting or payables software
experience with dealer-focused systems is a plus
Strong organizational skills and the ability to manage multiple priorities while meeting deadlines

Job Responsibility

Establish and maintain vendor profiles, including collecting required W-9 documentation and keeping records current throughout the year
Review incoming invoices for accuracy and confirm they are supported by appropriate contracts, purchase orders, or authorized approvals before processing
Enter and post accounts payable transactions on a daily basis while maintaining accurate coding and recordkeeping
Reconcile vendor statements each month and investigate discrepancies to ensure balances are correct
Prepare payment batches, including checks and electronic payments, secure required approvals, and coordinate timely distribution
Organize and retain invoices, statements, and payment documentation in accordance with internal filing procedures
Examine quarterly 1099 reporting details to identify missing or incomplete vendor information
Assist with year-end 1099 preparation to support accurate tax reporting and compliance
Use accounts payable systems and related tools to manage invoice coding, ACH activity, and check run processing efficiently

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in our company 401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting full-cycle accounts payable operations in a detail-oriented business environment
Working knowledge of invoice coding, account classification, and purchase order matching
Hands-on experience processing ACH transactions and coordinating check payments
Proficiency using NetSuite for accounts payable or related financial workflows
Strong attention to detail with the ability to manage a high volume of transactions accurately
Effective communication skills for working with vendors and cross-functional internal stakeholders
Ability to stay organized, meet deadlines, and prioritize tasks in a contract assignment setting

Job Responsibility

Review vendor invoices, assign the correct account codes, and enter payment details with a high level of accuracy
Process accounts payable transactions from receipt through approval, ensuring documentation aligns with company policies and purchasing records
Prepare and execute ACH payments and check runs according to established schedules and internal controls
Match invoices to purchase orders and supporting records to verify amounts, approvals, and payment terms before processing
Maintain organized AP records in NetSuite and update transaction details to support reporting and audit readiness
Investigate invoice discrepancies, resolve payment issues with internal teams and vendors, and follow through to completion
Monitor outstanding payables and help ensure obligations are paid on time while maintaining accurate ledger activity

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

New

Accounts Payable Specialist

A growing organization in Reston, VA is seeking an Accounts Payable Specialist t...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience
Prior government contracting experience
Experience with Deltek Costpoint is a strong plus
Strong attention to detail and organizational skills
Ability to manage high-volume workloads and meet deadlines
Excellent communication skills

Job Responsibility

Process high-volume, full-cycle accounts payable, including invoice entry, coding, and approvals
Review and verify invoices for accuracy and proper documentation
Manage vendor relationships and handle inquiries in a timely manner
Perform account reconciliations and resolve discrepancies
Ensure compliance with company policies and government contracting requirements
Assist with month-end close and reporting related to AP
Support process improvements to increase efficiency and accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing team in a co...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable, including responsibility for full-cycle invoice processing
Demonstrated ability to manage contract matching and review invoice support before payment approval
Prior experience handling a substantial monthly invoice volume in a fast-paced work environment
Strong attention to detail with the ability to question unusual charges and identify inconsistencies
Comfortable communicating directly with vendors and internal stakeholders to resolve payment matters promptly
Hands-on experience with Yardi, including Yardi Enterprise or other Yardi property management platforms, is strongly preferred
Able to start immediately or within the current week for an on-site role in Miami, Florida

Job Responsibility

Oversee the full accounts payable cycle, from invoice intake through final payment processing, while maintaining accuracy and timeliness
Review invoices against supporting documentation such as contracts and related records to confirm correct billing and approvals
Enter and process a high volume of vendor invoices each month with close attention to coding, deadlines, and payment terms
Reconcile vendor statements regularly and investigate discrepancies to ensure account balances are accurate
Communicate with vendors to resolve payment questions, request missing details, and maintain productive working relationships
Keep vendor records organized and up to date, including payment instructions, tax documentation, and account details
Use Yardi and related property management accounting tools to support invoice processing, record maintenance, and reporting needs
Work effectively in a fast-moving office environment, prioritizing urgent items and following through on outstanding payment issues

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Location

United States , Chicago

Salary:

70000.00 - 72000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's required
Finance/Accounting/Business preferred
Accounts Payable certification a plus
1-4 years Accounts Payable experience
Proficiency in Excel
SAP knowledge preferred
Travel and Entertainment expense review experience a plus

Job Responsibility

Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance
Investigate and resolve problems associated with the processing of invoices
Identify and prioritize processing of invoices earning vendor discounts
Perform daily reconciliation of freight and contract shop invoices imported into AP’s system from different ERP systems
Process invoices from the error log created by AP’s scanning software
Perform vendor statement reconciliations
Perform periodic analysis of duplicate, open, and unpaid invoices
Process and complete all scheduled payment runs
Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues
Analyze the payment proposal to ensure electronic methods are maximized

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
bonus

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience handling full-cycle accounts payable responsibilities in an accounting or finance setting
Strong understanding of invoice coding, account coding, and payment processing best practices
Experience working with electronic payments, including ACH, EFT, and check runs
Ability to communicate clearly with vendors and colleagues while addressing questions and resolving issues
Comfortable working independently, staying organized, and managing priorities without close supervision
Familiarity with accounting systems such as Microsoft Dynamics Business Central
exposure to AvidXchange is a plus
Working knowledge of Excel, including the ability to use functions such as VLOOKUPs and pivot tables
High attention to detail and accuracy when entering invoices, reconciling information, and maintaining records

Job Responsibility

Process a steady volume of invoices each week, ensuring timely and accurate entry, coding, and documentation
Manage day-to-day payment activity, including ACH transactions, EFTs, and occasional check processing, while maintaining complete ledger records
Review invoices and supporting materials for accuracy, proper approvals, and alignment with vendor agreements before payment is released
Respond to vendor and internal inquiries related to invoice status, payment timing, and account discrepancies in a clear and courteous manner
Investigate and resolve billing differences by coordinating with vendors and internal team members to clarify contract terms and payment details
Maintain organized accounts payable records and support the integrity of financial data within the accounting system
Assist with accounts payable workflow improvements as new tools such as AvidXchange are introduced into the process
Partner with the controller, accounting staff, and other finance team members to support core AP operations and meet deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs

Accounts Payable Specialist

A growing commercial construction company is hiring an Accounts Payable Speciali...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of accounts payable experience preferred
Construction, contractor, or project-based accounting experience strongly preferred
Experience with Sage 100, Viewpoint, or Foundation software is a plus
Excellent organizational and communication skills
Strong attention to detail and ability to meet deadlines

Job Responsibility

Review and process subcontractor invoices and vendor payments
Match invoices with contracts, purchase orders, and project documentation
Manage lien waiver and compliance documentation
Reconcile vendor accounts and resolve discrepancies
Support monthly project cost reporting
Assist with month-end and year-end close processes
Maintain organized AP files and vendor documentation
Coordinate with project teams regarding approvals and coding
Communicate with vendors regarding payment inquiries
Assist with special accounting projects as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Part-Time Accounts Payable Specialist

We are partnering with a Cedar Rapids–based company seeking a reliable Part-Time...

Location

United States , Cedar Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of accounts payable experience
Experience working in an ERP or accounting system (SAGE)
Strong attention to detail and organizational skills
Ability to manage deadlines independently in a contract environment
Proficiency in Excel preferred

Job Responsibility

Process vendor invoices accurately and in a timely manner
Match invoices to purchase orders and receipts, resolving discrepancies as needed
Prepare and process weekly check runs and electronic payments
Maintain vendor records and respond to vendor inquiries
Assist with account reconciliations and month-end support
Ensure AP processes follow internal controls and procedures

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Parttime

Select Country

Contract Accounts Payable Specialist

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?