Contingent Worker Administrator

• Track all contingent workers (CW) and profile workers (PFW), including contract start dates, end dates, renewals, extensions, and terminations
• Maintain accurate records of contingent worker populations supporting the JV (SPC), including active, pending, and upcoming contract changes
• Monitor and manage contract renewal timelines to ensure continuity of service and avoid lapses in coverage or system access
• Coordinate and track approvals for all new contingent worker requests and additional headcount requests in accordance with internal approval processes
• Partner with HR leadership or designated approvers to obtain required approvals and route approved requests to appropriate administrators or teams
• Ensure contingent workforce usage aligns with approved headcount and contractual arrangements
• Partner and collaborate with HR Business Partners at SPC international sites regarding all contingent and profile worker matters
• Serve as a key point of contact for hiring managers, providing updates on contractor status, onboarding progress, renewals, and offboarding as needed
• Proactively communicate contingent workforce changes, risks, or timing considerations to relevant stakeholders
• Enter and maintain contingent worker (CW) and profile worker (PFW) records in UKG, ensuring data accuracy and completeness
• Update worker status changes, contract dates, and assignments in HR systems in a timely manner
• Support audits and reporting by ensuring HRIS records accurately reflect the contingent workforce population
• Initiate IT tickets for all contingent and profile workers to support system access, equipment requests, and onboarding needs
• Coordinate with hiring managers regarding access requirements and direct them to work with Baker IT for Baker-specific system access, where applicable
• Support timely access provisioning and deactivation aligned with contract start and end dates
• Work closely with Legal, Talent & Acquisition (T&A), and Onboarding teams on new or amended agreements with contingent workforce suppliers
• Support documentation, tracking, and administrative coordination for supplier agreements related to the contingent workforce
• Ensure proper alignment between approved agreements and contingent worker onboarding and system access
• Serve as a primary point of coordination with an MSP regarding contingent workforce matters, including onboarding status, contract changes, and workforce reporting
• Maintain effective working relationships with external vendors to support timely and compliant contingent workforce management
• Maintain accurate contingent workforce data to support internal reporting, audits, and compliance reviews
• Support continuous improvement of contingent workforce processes, documentation, and tracking tools
• Ensure all activities are completed in accordance with company policies, JV requirements, and applicable regulations
• Perform additional administrative or project-based duties related to contingent workforce management as assigned
• Provide cross-functional support to HR, Recruiting, and Onboarding teams as business needs require

• Bachelor’s degree in human resources, Business Administration, or related field preferred (or equivalent experience)
• 3–5+ years of experience in HR administration, contingent workforce management, recruiting coordination, or related roles preferred
• Experience supporting contingent workforce administration, HR operations, or workforce coordination in a corporate or multinational environment
• Strong attention to detail and ability to manage multiple contract timelines and data points simultaneously
• Experience working with HRIS systems (UKG preferred) and workforce tracking spreadsheets
• Ability to work cross-functionally with HRBPs, Recruiting, Onboarding, Legal, IT, and external vendors
• Strong written and verbal communication skills
• Comfortable working with sensitive workforce and contractual information with discretion
• Ability to manage competing priorities and deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Teams)

Experience supporting international or JV workforces is a plus