Construction Services Coordinator Dispatcher Job at Ninyo & Moore (Phoenix)

Dispatcher/construction Services Coordinator

Ninyo & Moore has an immediate opening for a Dispatcher/Construction Services As...

Location

United States , North Salt Lake

Salary:

Not provided

Ninyo & Moore

Expiration Date

Until further notice

Requirements

High School Diploma
2+ years' of dispatching experience
Proficient in MS Word and Excel
Very detail oriented
Excellent organizational and verbal communication skills
Must be able to multi-task in a fast-paced, deadline-driven environment
Positive attitude
Strong work ethic
Must be able to work both independently and as a team member

Job Responsibility

Scheduling the appropriately certified field technicians and inspectors for numerous construction projects
Provide clients with high quality customer service
Communicate the clients' needs to our field staff
Inputting data into our scheduling software
Preparing field files for staff
Performing miscellaneous administrative duties, including answering the telephone and greeting clients at the front desk, ordering supplies, document organization and filing, and compilation of test results and data
Providing administrative support to project managers
After-hours and weekend coordination of field staff may be required on occasion

What we offer

Comprehensive and competitive benefits package

Fulltime

New

Service Coordinator

Reporting to the Service Manager, you will be the first point of contact for cus...

Location

Australia , Bankstown

Salary:

80000.00 - 90000.00 AUD / Year

Randstad

Expiration Date

July 22, 2026

Requirements

Previous experience in Scheduling, Service Coordination, Maintenance, Repairs, Field Services, Dispatch, Building Management or Strata
Experience within building, construction or similar will be highly regarded

Job Responsibility

Schedule and coordinate field technicians across service, testing, maintenance, and reactive works
Manage bookings, job changes, technician availability, and daily priorities
Use Simpro to create, update, monitor, and close out service jobs
Liaise with technicians, clients, suppliers, subcontractors, and internal staff
Support the Service Manager with daily service department operations
Help keep jobs, records, and client communication accurate and up to date

What we offer

Onsite Parking
Opportunity to grow and progress with the business
Energetic and collaborative team culture
Ongoing training and development

Dispatcher

We are looking for a Dispatcher to coordinate daily delivery activity for custom...

Location

United States , Westfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience coordinating delivery schedules, dispatch activity, or transportation planning in a fast-paced environment
Ability to manage multiple priorities while keeping daily schedules accurate and organized
Strong communication skills for working with drivers, customers, and cross-functional operations teams
Familiarity with routing considerations for construction, residential, or commercial delivery environments
Solid problem-solving skills with the ability to adapt quickly when schedules or delivery needs change
Attention to detail when maintaining logs, delivery records, and scheduling updates
Proficiency with dispatching processes and general administrative or operational tracking tools

Job Responsibility

Organize and assign daily deliveries to drivers based on route demands, timing, and order priority
Build practical delivery plans by considering destination, product readiness, and driver availability
Share schedule details, changes, and important updates with drivers, customers, and partner teams in a timely manner
Work closely with yard, warehouse, and production personnel to confirm materials are prepared before dispatch
Track deliveries throughout the day and respond quickly to delays, conflicts, or other transportation issues
Maintain clear and accurate documentation for delivery activity, driver information, and schedule adjustments
Provide customers with estimated arrival times, delivery confirmations, and ongoing status communication
Answer incoming requests related to scheduling, order revisions, and time-sensitive delivery needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Operations Administrator

Campbell Property Group (CPG), one of Australia’s leading residential constructi...

Location

Australia , Norwest

Salary:

Not provided

DOMAINE HOMES

Expiration Date

Until further notice

Requirements

Experience in an administrative support or contract coordination role, ideally within residential construction
Experience preparing and reviewing high-volume documentation or client-facing materials
Familiarity with appointment scheduling, customer liaison, and internal coordination
Understanding of HIA Residential Building Contracts (preferred)
Proficient in Microsoft Office Suite (Outlook, Word, Excel)
Experience with CRM or workflow platforms (e.g., ClickHome, Data Central) is desirable
Awareness of residential construction processes
Detail-focused and accurate, with a strong ability to spot errors and follow through on tasks
Organised and dependable, managing competing deadlines calmly and effectively
Professional and courteous, building strong working relationships with clients and colleagues

Job Responsibility

Coordinate and schedule tender and contract appointments with clients and internal presenters
Confirm client availability and send out appointment reminders and pre-appointment documentation
Answer inbound customer calls professionally, providing updates and redirecting inquiries as needed
Reschedule appointments when required and maintain clear, updated records in relevant systems
Accurately compile HIA Residential Building Contracts in line with company and legal standards
Coordinate with internal teams to gather all required documents prior to final contract compilation (plans, PCVs, reports, etc.)
Ensure contracts are error-free, complete, and delivered within agreed timeframes
Assist in the preparation and dispatch of physical or digital contract packs to clients
Liaise with Estimating, Drafting, Tender, and Contract teams to ensure timely receipt of documentation
Escalate missing or overdue information that may impact contract timelines

What we offer

Secure undercover parking
A welcome gift when you start – to make you feel at home
Competitive pay and flexible work options
A focus on your health and wellbeing – with multiple gym and health insurance discounts
Great retail deals – including travel, groceries, and more
Big savings on home builds, trades, suppliers and utilities
Ongoing learning through the CPG Academy, with mentoring and unlimited training
Opportunities to give back through our charity partners
Generous leave – including parental, volunteer, reservist and emergency services leave
Free wellbeing support for you and your family, including EAP and health coaching

Fulltime

New

Billing Clerk

We are looking for a highly organized Billing Clerk to join a Contract assignmen...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in billing, dispatch coordination, accounting support, or a related administrative function
Background working in a service-driven industry such as fire alarm, construction, security, low-voltage, or similar environments is preferred
Familiarity with Foundation software or comparable accounting and billing platforms is strongly preferred
Practical understanding of purchase orders, work orders, scheduling coordination, and billing procedures
Strong data entry skills with careful attention to accuracy and detail
Effective written and verbal communication skills for working with customers and internal departments
Ability to handle multiple priorities and meet deadlines in a fast-paced office setting
Proficiency with Microsoft Office applications, particularly Excel and Outlook

Job Responsibility

Obtain and monitor customer purchase orders for service visits, inspections, installations, and repair activities
Compare scheduled assignments and completed work against customer authorization details to confirm billing readiness
Partner with dispatch staff, project leaders, technicians, and clients to correct incomplete or inaccurate purchase order information
Enter customer, job, and billing data into the billing system with a high level of accuracy and timeliness
Review work orders, service documentation, and job records to ensure they meet customer invoicing requirements
Maintain well-organized files for purchase orders, invoices, service records, and related account documentation
Communicate with customers as needed to request supporting billing information and provide updates tied to job status
Assist accounting by preparing complete and accurate billing records so invoices can be issued without unnecessary delay
Track open jobs and follow up on missing approvals or outstanding purchase orders that could slow the billing cycle
Investigate billing issues by reviewing schedules, service history, and account details to help resolve discrepancies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Dispatcher

We are looking for a Dispatcher to join a busy operations team in Frederick, Col...

Location

United States , Frederick

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with dispatching, scheduling, or coordinating service operations in a fast-paced setting
Strong customer service skills with the ability to manage high call volumes professionally and efficiently
Ability to use dispatch, call management, or related computer systems to maintain accurate operational information
Clear verbal and written communication skills for working with customers, drivers, and internal teams
Proven organizational skills with the ability to prioritize competing requests and adapt to changing schedules
Background in logistics, service coordination, construction support, or a similar operational environment is preferred

Job Responsibility

Direct daily work assignments by coordinating schedules, distributing service calls, and keeping field teams informed of updates
Handle incoming calls and service inquiries with professionalism, collecting complete details and determining response priorities
Maintain accurate records in dispatch software by logging activities, tracking progress, and documenting status changes
Provide timely communication to customers and internal partners regarding job status, delays, and resolution of service concerns
Review schedules and routing adjustments throughout the day to improve efficiency and support uninterrupted operations
Assist with logistics planning by confirming resource availability, organizing coverage, and helping teams meet expected timelines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Dispatcher

We are looking for a Dispatcher to join a busy operations team in Frederick, Col...

Location

United States , Frederick

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with dispatching, scheduling, or coordinating service operations in a fast-paced setting
Strong customer service skills with the ability to manage high call volumes professionally and efficiently
Ability to use dispatch, call management, or related computer systems to maintain accurate operational information
Clear verbal and written communication skills for working with customers, drivers, and internal teams
Proven organizational skills with the ability to prioritize competing requests and adapt to changing schedules
Background in logistics, service coordination, construction support, or a similar operational environment is preferred

Job Responsibility

Direct daily work assignments by coordinating schedules, distributing service calls, and keeping field teams informed of updates
Handle incoming calls and service inquiries with professionalism, collecting complete details and determining response priorities
Maintain accurate records in dispatch software by logging activities, tracking progress, and documenting status changes
Provide timely communication to customers and internal partners regarding job status, delays, and resolution of service concerns
Review schedules and routing adjustments throughout the day to improve efficiency and support uninterrupted operations
Assist with logistics planning by confirming resource availability, organizing coverage, and helping teams meet expected timelines

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Supervisor-System Operations Center (CT)

The Supervisor's role is multifaceted with responsibilities including work proce...

Location

United States , East Berlin

Salary:

130990.00 - 145540.00 USD / Year

EVERSOURCE

Expiration Date

Until further notice

Requirements

Knowledge of utility Transmission and Distribution system design, operations, maintenance, and construction principles and practices, safety standards and business processes
Planning and organizational skills, project and schedule management skills including computerized trouble, work and materials management and scheduling tools
Ability to use PC desktop applications (e.g. Microsoft Word and Excel)
Working knowledge of labor contracts
Bachelor's Degree in engineering, business administration, related discipline or equivalent experience
Five (5) to ten (10) years of related experience is required. Experience in Dispatch, Transmission, Distribution, Generation and/or Field Service design and/or installation, servicing customers and change management to improve service/performance.
Previous experience is a supervisory role preferred
Must be available to work emergency restoration assignment as required
Must be available to travel between MA/CT/NH as necessary
Subject to rotating shift work including weekends and nights

Job Responsibility

Manages performance by reviewing and evaluating work of employees
Identifies, builds consensus and communicates performance measures and expected performance levels
Assesses and improves team and employee performance through coaching and on-the-job training
Advises dispatch personnel of new equipment, technology and functionality
Fosters an environment of teamwork, creativity and problem solving
Shares information and encourages participation in the decision-making process
Removes obstacles through communication with other areas
Ensures compliance with regulatory and company work rules and procedures
Understands and complies with the labor contract and works to resolve initial grievances
Initiates appropriate disciplinary action when required

What we offer

Eversource offers a competitive total rewards program
This position is eligible for a potential incentive

Fulltime

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Construction Services Coordinator Dispatcher

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