Construction Projects Coordinator Job at Office Angels (Romford)

Job Description

My client is seeking a highly organised and proactive Projects Coordinator to support the delivery of construction-based projects across multiple sites. The successful candidate will play a key role in coordinating project administration, document control, compliance tracking, subcontractor onboarding, and communication between site teams and head office. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast paced project environment. You will be required to work from both the site office in London and their head office in Romford, Essex.

Job Responsibility

Manage and coordinate project administration duties across live projects
Support project managers and supervisors with day-to-day operational requirements
Act as a key point of contact between site teams and head office
Attend head office meetings and provide administrative support as required
Upload and maintain project documentation on company systems and client portals
Maintain accurate records of for audit requirements: RAMS, Test certificates, Training records, Technical submissions, Inspection and test plans, Contracts and purchase orders, Programmes of work, Benchmark schedules, Isolation requests, Fire alarm isolation forms, Weekend working permits
Ensure all project documents are correctly stored within the company server structure
Collect and maintain RAMS sign off sheets for all project tasks
Monitor operative training and certifications including PASMA, IPAF, SMSTS and other competency requirements
Coordinate training bookings and maintain the company training matrix
Assist with health & safety administration and compliance tracking
Support disciplinary processes and issue relevant documentation where required
Assist with subcontractor onboarding and PQQ processes
Maintain approved subcontractor records including insurance and compliance documentation
Coordinate deliveries with clients and logistics providers
Track security clearances, DBS checks, inductions, asbestos awareness, and contractor competencies
Arrange inductions and upload competency documentation where required
Collect and review operative timesheets weekly
Identify and resolve timesheet discrepancies including missing information, incorrect dates, job numbers, and attendance issues
Chase operatives and managers to ensure timesheets are submitted and approved on time
Compile and submit approved timesheets to payroll
Ensure weekly return packs are completed, submitted to head office, and uploaded to project portals where required.

Requirements

Previous experience in a document control/site administration / construction support role
Experience within construction, M&E, engineering, or facilities management sectors
Knowledge of health & safety documentation and compliance processes
Experience with document control systems and client portals
Strong organisational and time management skills
Excellent attention to detail
Confident communicator with the ability to liaise with operatives, management, clients, and subcontractors
Good working knowledge of Microsoft Office, particularly Excel and Outlook
Ability to prioritise workload and manage multiple tasks simultaneously
Experience handling confidential information professionally.

Office Angels - All Job Offers

Select Country

Construction Projects Coordinator

Job Description

Job Responsibility

Requirements

Looking for more opportunities?

Construction Projects Coordinator

Construction Coordinator-New Construction

Construction Coordinator / Permit Writer

Executive assistant / operations coordinator - construction

Construction Coordinator - Logistics

Administrative Assistant for Projects - Construction

Special Projects Coordinator

Administrative Assistant For Projects - Construction

Special Projects Coordinator

Our AI answers in your language