Construction Project Assistant Job at Robert Half (Richmond)

Job Description

We are looking for a detail-oriented Construction Project Assistant to support active construction projects in Richmond, California. This contract position with permanent potential is ideal for someone who thrives in a fast-paced environment and can manage documentation, coordination, and administrative workflows with minimal supervision. The person in this role will partner closely with project leadership to keep records organized, support contract-related processes, and help maintain steady progress across multiple jobs.

Job Responsibility

Prepare and organize bid documentation, contract packets, and subcontract materials to support project startup and execution
Coordinate administrative steps tied to contract approvals, permit processing, and billing handoff to the accounting team
Build, update, and maintain complete project files, ensuring correspondence and supporting documents are accurately stored and easy to retrieve
Manage outgoing project communications, including formal notices, contract documents, change-related paperwork, and submittal packages
Support the preparation of change order documentation and assist with budget revisions as project needs evolve
Print, compile, and distribute plans, drawings, and other construction records required by project teams
Assemble closeout materials and final binders to support project completion and turnover
Use Procore and standard office software to track documentation, monitor project items, and maintain administrative accuracy across multiple assignments

Requirements

At least 2 years of administrative experience within a construction company environment
Bachelor’s degree from an accredited college or university is preferred
Working knowledge of construction processes, project documentation, and office procedures related to job administration
Hands-on experience with Procore, including the ability to manage items such as submittals, change events, commitments, drawings, and related records
Proficiency in Microsoft Word, Excel, Outlook, email correspondence, and data entry
Strong written and verbal English communication skills with the ability to interact professionally with diverse stakeholders
Excellent organizational and time management skills, with the ability to balance multiple priorities and adjust quickly to urgent needs
Ability to work independently while also collaborating effectively with project managers and other team members

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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