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T5 Data Centers Logo T5 Data Centers · Construction

Construction Project Administrator

United States, San Antonio, Austin, DFW · Job Posted February 18, 2026
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Job Description

The Project Administrator is responsible for providing onsite administrative and accounting support to our Construction Project Management Team.

Job Responsibility

  • Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies, expense reports, payroll, and mail
  • Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements
  • Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor
  • Work in conjunction with Project Manager’s, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks
  • To assist with the control of all financial and commercial aspects of construction related contracts
  • To assist in the production of supporting financial information for T5 Construction related projects
  • To maintain and update both manual and computer records relating to T5 Construction contracts
  • To prepare and issue predefined reports, which form part of the contract and customer requirement
  • Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
  • To undertake general office duties involving T5 Construction related contracts, to include: Correspondence and filing
  • Minutes of meetings
  • Preparation of reports and documentation
  • Updating of electronic records
  • Material ordering and administration
  • Vendor administration
  • Raising purchase orders and ensuring that purchase orders are updated when changes required.
  • Production of valuations and presentations of results
  • Contract renewal documentation
  • Quote logging and processing
  • Process of timesheets from engineers, chasing and checking quality of data
  • Contract set up (PPM/ System support)
  • Application of Billing preparation
  • Contract escalation process and updates
  • To manage the Accounts Payable process for the contract which includes: Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Procore approval systems
  • Set up executed purchase orders in Procore for accurate application and tracking of contract operating and capital expenditures
  • Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
  • Respond to vendor inquiries and reconcile vendor statements
  • To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note
  • To be responsible for the closeout documents to hand over to client at the end of the project.
  • All other work as assigned by T5 Construction project/executive leadership

Requirements

  • Previous Experience: 3 plus years required in office administration or related field
  • Associate degree preferred
  • Construction Industry knowledge experience a plus
  • Must be proficient in: Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore
  • Excellent verbal, written and interpersonal communication skills, required
  • Ability to read and comprehend design drawing packages. (not required)
  • Demonstrate effective relationship building within the project team and throughout the Company.
  • Attention to detail
  • Time Management skills required.
  • An energetic self-starter with a “can do/whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines and identify and resolve problems as they arise, required
  • Ability to stand, walk, sit, climb, and balance
  • Ability to stoop, kneel, crouch and crawl using both arms and legs
  • Ability to reach, grasp, push, pull, handle, feel, and type with both hands and arms
  • Ability to smell, talk and hear

Nice to have

  • Construction Industry knowledge experience a plus
  • Ability to read and comprehend design drawing packages. (not required)
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