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Provides Construction Department with administrative support, such as general office duties, data entry, construction coordination and administration and/or problem resolution.
Job Responsibility:
Input on-site data into JD Edwards, and other systems/databases
assist with Variance PO process
Setup and maintain project files
prepare on-site construction schedules for all projects
Maintain progress report
track all checklist reports and ensure Superintendent is completing and submitting in timely manner
prepare and release start packages
track keys and Certificates of Occupancy
Review/log walk-through documents
determine quality of completion
calculate/distribute incentive program awards
Order surveys, ensure plat maps/schedules are accurate, order field staff equipment (safety, water, furniture, supplies)
Coordinate and process weekly timesheets for Department
Liaison between field staff, new homebuyers and other departments
Produce "canned" periodic reports from department systems and spreadsheets
Review/distribute/act upon incoming departmental mail
may prepare Department correspondence, agendas and minutes
Copy, collate and/or file documents
may organize and maintain Construction policy, procedures & other manual(s)
may create and maintain information library
Requirements:
Coursework and/or graduating from accredited college/university in Business preferred
Over 2 years experience working in construction and/or project management/administrative assistant preferred
Detail oriented with strong organizational skills
ability to assess and prioritize tasks in highly active environment
Strong communication skills (written and verbal) and ability to deal with individuals at all levels
Ability to coordinate with all personnel to assume timely completion of required tasks
conduct follow-up on correspondence
Ability to maintain accurate, detailed, comprehensive files as well as maintenance of documentation
Has demonstrable proficiency in word processing, spreadsheet, database and AS400 computer programs