Construction Billing Specialist Job at Robert Half (Escondido)

Construction Billing Specialist

We are looking for a Construction Billing Specialist to support a growing portfo...

Location

United States , Lewisburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in construction billing, project billing coordination, or a closely related role
Hands-on knowledge of AIA billing, including G702/G703 forms and continuation sheet management
EXPERIENCE WITH AIA Billing and Lien Wavers Required
Experience using construction billing platforms such as Textura, Procore, Trimble Pay, B2G, or similar systems
Strong understanding of lien waivers, release documents, and compliance requirements within construction projects
Proficiency in Excel with the ability to manage billing data, reconciliations, and reporting tasks efficiently
High attention to detail with the ability to manage multiple deadlines in a fast-paced environment
Strong communication skills for working with customers, vendors, and cross-functional internal teams
Tennessee Notary certification is preferred
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Company has existing backlog of AIA Billing and Lien Wavers. Immediate goal is to clear entire backlog, and then to evolve into full role
Produce and distribute customer invoices with all required backup documents to ensure timely and accurate billing
Prepare monthly progress billings using AIA G702/G703 forms and project-specific continuation sheets for active construction projects
Update schedules of values, monitor approved change orders, and maintain current percent-complete information for each job
Track invoice approvals, payment progress, retainage balances, and outstanding documentation needed for billing release
Prepare and manage lien waivers, conditional and unconditional releases, and other compliance-related paperwork tied to project billing
Work closely with clients, subcontractors, and internal stakeholders to resolve invoice discrepancies, contract questions, and missing documents
Lead the customer onboarding process for billing setup and maintain organized records for each account
Maintain a detailed billing calendar, support month-end reconciliation and reporting, and perform periodic audits of sales order pricing for accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Construction billing specialist

Our client is looking for a construction billing specialist to join their team o...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
Minimum of 2 years of billing experience, ideally within the construction industry or a comparable sector
Strong understanding of construction billing processes, including AIA documentation, progress billing, retainage, and change order management
Proficient in construction accounting software (e.g., Textura, Sage, Procore or equivalent)
Exceptional attention to detail and organizational abilities
Effective communication and interpersonal skills
Proven ability to work independently and consistently meet deadlines
Skilled in Microsoft Office Suite (Excel, Word, Outlook)

Job Responsibility

Generate, review, and distribute project invoices to clients in accordance with contract terms, project milestones, and approved change orders
Partner with project managers and accounting personnel to validate billing data and ensure accuracy and completeness
Monitor payment activity, record receipts, and reconcile discrepancies in the accounting system
Lead the collections process by proactively following up on outstanding accounts and resolving billing issues with clients
Compile comprehensive billing reports for internal stakeholders, summarizing receivables, progress payments, and other relevant financial indicators
Maintain and archive all billing documentation, including contracts, change orders, and payment records
Support month-end and year-end close activities related to billing and accounts receivable
Collaborate with the finance team to ensure compliance with company policies, procedures, and client agreements
Keep informed of industry trends and best practices specific to construction billing and accounting

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Billing Specialist

We are looking for a detail-oriented Billing Specialist to support invoicing ope...

Location

United States , Fishkill

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Ability to manage multiple billing-related tasks at once while meeting deadlines with minimal supervision
Strong organizational, analytical, and problem-solving skills with close attention to detail
Strong communication skills and the ability to work effectively with clients, field personnel, and internal teams
Proficiency with Microsoft Office and computerized billing or invoicing platforms
Valid driver's license and a strong driving record
All candidates are required to undergo pre-employment testing and review prior to employment
Previous experience in telecommunications, logistics coordination, project coordination, or billing support is preferred
Bilingual Spanish/English and experience with software such as Sage are advantageous

Job Responsibility

Gather documentation from field and office teams to prepare complete and accurate customer invoices
Review daily project activity records with construction leadership and confirm entries are suitable for billing and payment processing
Monitor cumulative project quantities to identify duplicate entries and prevent incorrect billing or payout activity
Partner with construction and engineering staff to collect redline updates and assemble closeout materials needed for final billing
Maintain ongoing communication with internal billing contacts and client finance representatives to address invoice questions and support strong working relationships
Audit invoices for correct totals, unit classifications, and quantity calculations before submission
Support cash flow by coordinating with project and finance teams on invoice status, payment follow-up, and overdue receivables
Keep billing logs, quantity trackers, and project status records current for reporting purposes
Assist with purchase order adjustments and change order documentation when project scope or quantities shift
Use company and client billing systems to pull reports, update records, and track invoice progress through approval and closeout

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Electrical and Instrument Construction Specialist

Join our dynamic team as an Electrical and Instrument Construction Specialist, w...

Location

Germany , Cologne

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Proficient in electrical engineering and instrumentation
Strong understanding of occupational health and safety regulations on construction sites
Experience in chemical or petrochemical plants
Good MS Office skills
knowledge of scheduling programs is an advantage
Very good written and spoken German
knowledge of English is advantageous
Unrestricted operational capability, including inspections of higher workplaces
Degree: Bachelor's, Master's, Dipl.-Ing. E&I or Technician
Several years of experience in specialist construction management of projects in Germany

Job Responsibility

Ensure compliance with health and safety as well as safety and quality guidelines
Coordinate all construction activities in the field of electrical engineering, measurement, control, and regulation
Manage personnel from external installation companies
Monitor construction site activities and project progress
Ensure compliance with quality standards
Control adherence to deadlines
Examine measurements and verify invoices
Support engineering departments in preparing for the construction phase, including assembly and feasibility studies and cost estimates
Supervise and coordinate new construction and conversion measures on construction sites
Participate in assembly planning from a safety perspective and supervise assembly companies on-site

What we offer

Competitive salary based on qualifications and experience

Fulltime

Billing Specialist

A growing company in the construction space is seeking a detail-oriented Billing...

Location

United States , Fishers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience processing and reviewing invoices
Strong attention to detail and commitment to accuracy
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent organizational and multitasking skills
Strong written and verbal communication skills
Professional demeanor when working with internal teams and external customers
Proficiency in Microsoft Office, especially Excel and Outlook
Self-motivated, dependable, and able to work independently

Job Responsibility

Generate and distribute accurate invoices for service work and installations
Review work orders and supporting documentation to ensure correct billing
Enter invoices into customer billing systems and portals
Respond to customer billing inquiries and resolve discrepancies
Maintain a high level of accuracy and attention to detail in all billing activities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Project Billing Specialist

Robert Half has partnered with a large construction organization in their search...

Location

United States , Wolcott

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in construction accounting, project billing, or a similar project-based financial role
Working knowledge of AIA billing procedures and documentation requirements
Hands-on experience with Sage 300, Sage Timberline, or related construction accounting systems
Strong understanding of job costing, change order tracking, and subcontractor payment processes
Ability to analyze financial data, identify discrepancies, and communicate issues promptly
High level of accuracy when managing invoices, cost records, and supporting documentation
Effective collaboration skills with accounting teams, project managers, and operations staff

Job Responsibility

Oversee the financial administration of assigned construction projects, including invoicing, cost allocation, approved changes, and cash activity monitoring
Maintain current and accurate job cost records covering labor, materials, equipment usage, subcontracted work, and purchase commitments
Compile monthly customer billing packages with all required supporting documents, including AIA-style billing when needed
Review subcontractor invoices, track lien documentation, and support payment processing in accordance with contract terms
Monitor project commitments, accruals, and projected spending to help identify cost concerns before they affect performance
Prepare financial reports, budget comparisons, and variance explanations for project and operations leadership
Partner with project managers, field personnel, and preconstruction teams to clarify budget assumptions and support financial decisions
Support project closeout by reconciling accounts, organizing final documentation, and ensuring records are ready for audit or compliance review

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Billing Specialist

We’re the team behind the UK’s telecom networks — building, upgrading, and keepi...

Location

United Kingdom , Wednesbury

Salary:

Not provided

Comex 2000 UK Ltd

Expiration Date

Until further notice

Requirements

Experience in billing, finance admin, or revenue-focused roles
Strong understanding of invoicing and reconciliation
Experience working with ERP or billing systems
Experience handling complex queries and discrepancies
Exposure to audits or compliance (desirable)
Experience in telecoms, construction or projects (desirable)

Job Responsibility

Deliver accurate, timely billing across the business
Raise and issue invoices via systems, email, and portals
Manage exceptions, adjustments, DFEs, and reconciliations
Investigate and resolve billing queries quickly
Use Excel to analyse data, track trends, and spot issues
Maintain accurate account and billing records
Support cash flow through strong reconciliation
Produce clear reporting for stakeholders
Work cross-functionally to improve billing processes

What we offer

Make a Real Difference: Your expertise will directly impact the rollout of groundbreaking telecoms projects, keeping Virgin Media at the forefront of the industry
Be Part of a Winning Team: Collaborate with a passionate and supportive team who share your drive for excellence
Embrace Continuous Learning: We invest heavily in your development, offering ongoing training and opportunities to expand your skillset
Unlock Your Potential: Enjoy a career path brimming with possibilities, where your contributions are valued and rewarded
Great Benefits: Competitive salary, pension scheme & heavily discounted Virgin Media products

Fulltime

Billing Specialist

We are looking for a detail-oriented Billing Specialist to support a busy constr...

Location

United States , Eatontown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2 + years of experience in credit, billing, accounts receivable, or a related accounting support role
Working knowledge of billing functions, billing support, and collection processes
Experience reviewing account activity and resolving discrepancies with a high level of accuracy
Strong attention to detail and the ability to manage multiple priorities in a deadline-driven environment
Proficiency with accounting or financial systems and standard business software applications
Effective written and verbal communication skills for collaborating across departments
Background in construction, contractor services, or a similar industry is preferred

Job Responsibility

Process customer billing accurately and in a timely manner while maintaining complete supporting documentation
Assist with billing activities by preparing, reviewing, and updating invoices to ensure proper account processing
Monitor accounts receivable records and help resolve discrepancies that affect payment or credit balances
Support collection efforts by following up on outstanding items and coordinating with internal teams to clarify account details
Maintain organized financial records and update account information within billing and receivables systems
Investigate credit and billing issues, identify root causes, and recommend practical solutions to improve accuracy
Help reduce departmental backlogs by prioritizing daily tasks and managing a consistent volume of transactions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Construction Billing Specialist

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