Construction Billing Clerk Job at Robert Half (Fort Worth)

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Billing Clerk

We are looking for a detail-oriented Billing Clerk to join a construction compan...

Location

United States , Vallejo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in billing, invoicing, or administrative support
Prior experience preparing billing statements and entering customer or vendor invoice information accurately
Strong data entry skills with close attention to detail and a high level of accuracy
Ability to manage multiple assignments and priorities in a fast-paced project environment
Proficiency with standard office software and computerized recordkeeping systems
Strong written and verbal communication skills for answering questions and supporting team requests
Ability to maintain organized filing systems and handle confidential information responsibly

Job Responsibility

Prepare customer invoices in accordance with individual billing requirements and confirm timely distribution of completed billing documents
Review invoice activity reports to identify missing, unsent, or outstanding items and follow up to keep billing records current
Coordinate project-related administrative support by organizing meetings, preparing agendas, and documenting notes for internal use
Update weekly project roll-up records by entering crew assignments and maintaining current billing details for each job
Assemble bid documentation folders and create invoices that align with project and customer needs
Produce recurring and ad hoc reports to support project tracking, billing oversight, and operational visibility
Respond to routine questions and information requests from internal teams while providing accurate administrative support
Perform general office tasks such as filing, data entry, typing, copying, binding, scanning, and maintaining both digital and paper records
Support several projects at the same time while handling confidential business information with discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Billing Clerk

We are looking for an experienced Billing Clerk to join a construction-focused t...

Location

United States , Trenton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a billing role, preferably within the construction industry
Working knowledge of AIA billing procedures and related documentation requirements
Familiarity with contract billing, progress invoicing, and supporting financial records
Experience handling lien waivers, billing statements, and billing reconciliation tasks
Proficiency with computerized billing systems and standard business software
Strong attention to detail with the ability to identify and correct discrepancies efficiently
Effective communication skills and the ability to collaborate with project managers and internal teams

Job Responsibility

Prepare and issue progress invoices for construction projects using established billing guidelines and customer requirements
Review contract-related paperwork to confirm billing support documents are complete, current, and properly aligned with invoicing activity
Administer lien waiver documentation and ensure required records are collected, tracked, and submitted on time
Investigate and resolve invoice differences by comparing billing details, contract terms, and project information
Partner with project managers and other internal team members to gather billing data and maintain accurate customer invoicing
Maintain billing statements and system records to support timely collections and clear account status reporting
Monitor computerized billing activity for accuracy and follow up on missing information that could delay invoicing
Assist with billing process updates or system-related changes when needed as part of ongoing operational support

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Billing Clerk

We are looking for a Billing Clerk to join a high-volume team supporting project...

Location

United States , Pleasant Grove

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in billing, invoicing, accounts receivable, or accounting support is preferred
Ability to work efficiently in a fast-paced environment with repetitive, detail-driven tasks
Proficiency with Excel, including the use of templates, formulas, and pivot tables
Comfort using billing or accounting systems, including legacy platforms
Strong attention to detail and commitment to accurate data entry and documentation
Exposure to construction, industrial, or project-based business environments is an advantage
Clear communication skills and the ability to collaborate effectively with internal teams

Job Responsibility

Process a large volume of billing data and prepare invoices with a high level of accuracy
Enter invoice details into the company’s billing and accounting system while verifying completeness and correctness
Use Excel templates, spreadsheets, and pivot tables to organize billing information and support timely invoicing
Assist with invoicing activities connected to ongoing construction projects and related schedules
Maintain orderly billing files and ensure supporting documentation is complete and accessible
Communicate with internal departments to gather missing information and resolve discrepancies that could delay billing
Monitor billing records regularly to keep account details current and aligned with project activity

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Billing Clerk

We are looking for a detail-oriented Billing Clerk to support contract invoicing...

Location

United States , Commerce City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in billing, contract invoicing, collections, or a related accounting support role
Background in construction billing, including AIA or other project-based invoicing methods
Working knowledge of billing systems and computerized invoicing processes
experience with Acumatica is strongly preferred
Advanced Excel capability, including functions such as lookups, pivot tables, and data analysis tools
Strong attention to detail with the ability to manage deadlines and balance multiple active assignments
Effective written and verbal communication skills for client follow-up and cross-functional coordination
Active Notary license required
Associate or bachelor’s degree in Accounting, Finance, Business Administration, or equivalent practical experience preferred

Job Responsibility

Review customer agreements to confirm invoices reflect approved pricing, payment terms, deadlines, and required supporting documents
Maintain accurate customer and project records in Acumatica, including setup details, budget updates, and approved change documentation
Create and distribute timely project invoices, including progress billing and lump-sum billing, while coordinating with project managers across multiple locations
Submit billing information through third-party construction payment platforms such as Textura, Procore, and GC Pay
Prepare billing trackers, lien waiver documentation, and reports that help monitor underbilled project activity
Reconcile invoice activity with accounts receivable and general ledger records to support financial accuracy
Follow up with clients regarding outstanding balances and apply received payments within the billing system
Complete recurring journal entries related to equipment utilization and assist with sales and use tax filings across multiple jurisdictions
Contribute to month-end and year-end close activities, audit support, and ongoing improvements to billing processes and automation

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Billing Clerk

We are looking for a detail-oriented Billing Clerk to support construction-relat...

Location

United States , East Syracuse

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling billing functions in a construction or project-based environment
Proficiency with computerized billing systems and invoice processing workflows
Working knowledge of Procore and other third-party construction billing portals
Strong Microsoft Excel skills for tracking billing details, updates, and reconciliations
Ability to prepare billing statements accurately and follow contract-driven documentation requirements
Familiarity with billing collection processes, payment tracking, and retainage management
Strong attention to detail, organization, and follow-through when managing multiple deadlines

Job Responsibility

Prepare and submit monthly owner invoices, ensuring each billing package includes the appropriate pay application forms and project-specific supporting schedules
Maintain schedules of values by updating contract amounts, approved changes, completion percentages, and other billing-related adjustments
Process invoice submissions through client-required platforms such as Procore and Trimble Pay, or similar construction payment systems
Track the status of billing approvals, payment activity, retainage, and any missing backup needed to complete the invoicing process
Create, send, and monitor conditional and unconditional lien waivers along with compliance documentation and related reporting requirements
Work closely with project teams and customers to resolve invoice discrepancies, clarify requirements, and prevent delays in payment processing
Organize and manage a monthly billing calendar to support on-time submissions and compliance with contractual deadlines
Contribute to month-end activities by assisting with billing reconciliations and providing support for revenue-related reporting

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Parttime

Billing Clerk

We are looking for a Billing Clerk to join a construction-focused organization i...

Location

United States , Islip

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing billing activities in an office or project-based business setting
Ability to create, review, and manage invoices and customer billing statements accurately
Familiarity with computerized billing platforms and standard business software
Understanding of collections support and account follow-up procedures
Strong attention to detail and the ability to work with a high volume of transactional information
Effective organizational and communication skills for coordinating billing matters with clients and colleagues

Job Responsibility

Prepare and issue customer invoices for construction-related projects with a high degree of accuracy
Review project documentation to ensure billing reflects approved charges, contract terms, and supporting details
Process change orders and incorporate updated costs into client billing records
Maintain organized billing files, statements, and account documentation within computerized systems
Monitor outstanding balances and assist with collection-related follow-up when needed
Reconcile billing information and resolve discrepancies by coordinating with internal teams and customers
Generate billing statements and provide account updates to support timely payment processing

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Billing Clerk

We are looking for a detail-oriented Billing Clerk to support accurate and timel...

Location

United States , Puyallup

Salary:

60000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience working in billing within the construction industry
At least 2 years of experience handling revenue invoicing tied to contracts, project work, or bid-based services
Working knowledge of billing practices, financial controls, and compliance standards related to invoicing
Experience using billing or accounts receivable systems to manage invoicing activity and customer account information
Ability to review detailed documents, identify inconsistencies, and maintain accurate records in a deadline-driven setting
Strong communication skills for coordinating with customers and internal departments on invoice status and issue resolution
Proficiency with accounts receivable processes, including billing statements, account tracking, and aging-related follow-up

Job Responsibility

Interpret customer contracts and service documentation to prepare invoices that align with agreed billing terms and project requirements
Generate and submit customer invoices promptly after work is completed, ensuring charges are recorded within established turnaround expectations
Examine billing reports, reconciliations, and supporting paperwork to confirm completeness, consistency, and accuracy before submission
Communicate with customers regarding invoice delivery, clarify billing questions, and follow up on concerns that could delay payment
Maintain a high level of billing accuracy by reviewing entries carefully and correcting discrepancies before final processing
Keep billing records organized and up to date within the company’s systems, creating a reliable database for tracking and reference
Partner with operations, project teams, and external contacts to gather documentation and confirm that billable work is properly captured
Investigate and resolve invoice discrepancies or other billing issues quickly to minimize delays in revenue collection

What we offer

medical
dental
vision
life and disability insurances
participation in the company’s 401(k) plan with 4% match
10 days of paid vacation
7 days of paid sick leave
10 paid holidays per calendar year

Fulltime

Billing Clerk

We are looking for a detail-oriented Billing Clerk to join a growing team in Cal...

Location

United States , Pleasant Grove

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in billing, invoicing, accounts receivable, or accounting support is required
Proficiency with Excel, including the ability to work with templates, formulas, and pivot tables
Comfort using accounting or billing systems, including legacy platforms or less automated environments
Strong data entry accuracy and the ability to manage repetitive tasks with close attention to detail
Ability to communicate clearly with internal teams to resolve billing questions and gather necessary documentation
Experience supporting construction, industrial, or other project-based operations is strongly preferred
Capable of working effectively in a casual office setting with direct communication styles and shifting priorities

Job Responsibility

Process a high volume of billing transactions and enter invoice information accurately within the company’s accounting platform
Prepare customer billing using established templates, spreadsheets, and supporting documentation to ensure timely submission
Review invoice details for completeness and correct discrepancies before bills are finalized and distributed
Support project-related billing activities by aligning invoice preparation with job progress, schedules, and related records
Maintain organized billing files, backup materials, and account documentation so information remains current and accessible
Coordinate with project teams and internal departments to obtain missing information, clarify charges, and prevent delays in billing
Assist with billing statements, collection-related follow-up, and other accounts receivable support tasks as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

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Construction Billing Clerk

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