Construction Administrator

• Manage the full administrative lifecycle of contracts, purchase orders, and change documentation, ensuring timely routing, approvals, and execution through digital tools such as DocuSign
• Coordinate with contractors and suppliers to maintain productive working relationships, track invoice status, and support accurate payment processing
• Monitor renovation progress across units by maintaining organized records, updating milestone information, and sharing status details with appropriate stakeholders
• Assist with solicitation activities by preparing bid packages, supporting scope documentation, and organizing contractor selection and award materials
• Provide project administration support for budgeting, schedules, setup activities, closeout tasks, and construction documentation such as RFIs, submittals, and meeting records
• Maintain structured filing systems for project documents, warranties, turnover materials, and closeout records while supporting compliance with company procedures
• Prepare loan draw submission packages by assembling required backup documentation and ensuring deadlines are met
• Facilitate communication among project teams by coordinating meetings, creating agendas, recording minutes, and distributing follow-up information
• Deliver general administrative support to office and field personnel, including handling inbound calls, data entry, correspondence management, and document distribution

• Associate degree from a two-year college or technical program required
• bachelor’s degree preferred
• 1–2 years of experience in construction administration or a closely related support role
• Demonstrated ability to work with contracts, vendors, and project documentation in a fast-paced environment
• Proficiency with Smartsheet or similar project management software is required
• Strong computer skills, including Microsoft Word, Excel, Outlook, OneDrive, and SharePoint, as well as DocuSign
• Ability to manage inbound calls, perform accurate data entry, and handle administrative office responsibilities with strong attention to detail

Experience with Yardi, especially job cost-related functions

• Medical, vision, dental, and life and disability insurance
• 401(k) plan