Construction Administrator Job at Office Angels (Northampton)

Construction Administrator

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate’s or bachelor’s degree preferred
2+ years of administrative, construction administration, project coordination, or related experience preferred
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office, especially Excel, Word, and Outlook
Experience with construction management or document control systems preferred
Ability to manage deadlines and work in a fast-paced environment
Strong attention to detail and problem-solving skills

Job Responsibility

Provide administrative support to project managers, superintendents, and construction teams
Maintain project files, contracts, submittals, change orders, RFIs, and other construction documentation
Track project schedules, deadlines, and deliverables
Coordinate communication between internal teams, subcontractors, vendors, and clients
Assist with bid documents, proposals, and contract administration
Prepare reports, meeting notes, and project correspondence
Monitor insurance certificates, permits, lien waivers, and compliance documentation
Process invoices, purchase orders, and other project-related financial paperwork
Support project closeout by organizing final documents, warranties, and punch list items
Maintain accurate records in project management systems and spreadsheets

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Construction Administrator

Location

United States , Portola Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience, preferably in construction or a related field
Strong organizational and document management skills
Proficiency in Microsoft Office
experience with construction software (Procore, Bluebeam, etc.) a plus
Excellent communication and multitasking abilities
High attention to detail and ability to work in a fast-paced environment

Job Responsibility

Manage project documentation, including contracts, change orders, permits, and compliance records
Coordinate with project managers, subcontractors, and vendors to ensure timelines and deliverables are met
Track project progress, budgets, and invoices
assist with reporting and reconciliation
Maintain organized filing systems (digital and physical) for all project-related materials
Support scheduling, meetings, and communication across teams to keep projects on track

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Construction Administrator

The successful candidate must be a highly qualified professional, will perform i...

Location

United States , Charlotte

Salary:

Not provided

CannonDesign

Expiration Date

Until further notice

Requirements

Minimum Bachelor’s in Architecture, Engineering, Construction or related field required
10+ years of related experience required
Healthcare and/or Institutional project experience strongly preferred
Registration or Licensure preferred
LEED accreditation preferred
Knowledge of building codes and requirements
Must have strong verbal and written communication skills
Technical knowledge, coordination skills and the ability to build a rapport with the project team is essential
Familiarity with Microsoft Office and Bluebeam required
Knowledge of Procore and ACC required

Job Responsibility

Be a daily, on-site liaison between construction managers/general contractors, client/owner, owner’s consultants and AE teams
Attend site meetings include scheduling, cost management, pre-installation, RFI, and weekly Owner/Architect/Contractor meetings as required
Review and interpret construction documents and develop and issue sketches related to field conditions and issues, coordinate the work with consultants, owner’s consultants and the project team
Process, review and answer Request for Information and submittals within the contractual timeframes
Resolve problems which arise on the jobsite, coordinate bulletins to the contract documents, make recommendations, and consult Sr. Construction Administration Leadership on all issues related to the project
Monitor, review, and process closeout submittals and perform periodic QA/QC construction site visits, including substantial presence at the construction site
Coordinate with the Design team members as needed to interpret and process the documents noted above
Prepare daily and other reports as required by the contract
Perform as an integral member of the internal construction administration efforts and team
Adhere to established on-site project procedures

Fulltime

Construction Administrator

My client, a well established company based in Billericay, is seeking an organis...

Location

United Kingdom , Billericay

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised, self motivated, and capable of working efficiently in a busy office environment
Proven ability to prioritise workloads and manage multiple tasks effectively
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Windows 10
Excellent numerical skills and a keen attention to detail
Strong organisational ability and practical problem solving skills
Clear written and verbal communication, with the ability to work independently and as part of a team
A professional, friendly, and approachable manner
A full UK driving licence and access to your own vehicle
High levels of motivation, reliability, and accountability
Experienced creating construction-specific RAMS

Job Responsibility

Managing incoming calls and handling enquiries professionally
Assisting with the procurement of materials
Supporting the preparation of construction-specific RAMS (Risk Assessments & Method Statements)
Maintaining accreditation documentation (e.g., CHAS, ConstructionLine)
Acting as a key liaison between site teams and the office
Coordinating, tracking, and monitoring deliveries and shipments
Sourcing suppliers and subcontractors, and obtaining quotations
Collating, recording, and analysing quotations for management review
Assisting with company social media updates
Preparing project O&M (Operation & Maintenance) documentation

What we offer

20 days holiday + bank holidays
casual dress
company events
company pension
free on-site parking

Fulltime

Construction Administrator

Kenneth Brian Associates are recruiting for an enthusiastic administrator on beh...

Location

United Kingdom , Kenley

Salary:

28000.00 - 32000.00 GBP / Year

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Proactive, ambitious individual who thrives on achieving results and going the extra mile
Educated to GCSE level with C's and above in English & Maths
IT literate
Must live locally as this is a fully office based position

Job Responsibility

Assist in delivering all aspects of administration - documentation, contracts, ordering materials, purchase orders etc.
Responsible for planning and managing engineers daily work schedule
First line customer assistance - e.g., answering telephone calls/emails and dealing with customers/clients, re-directing calls where required
Uploading and allocating documents to online systems
Keeping online systems up to date

Fulltime

Construction Administrator

Our client is seeking a highly organized and detail-oriented Construction Admini...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience in construction, engineering, architecture, or a related field
Strong understanding of construction documentation and project coordination processes
Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
Experience with project management or construction software is preferred
Excellent organizational, multitasking, and communication skills
High attention to detail and ability to work in a fast-paced environment

Job Responsibility

Provide administrative support to project managers, superintendents, and construction teams
Prepare, track, and maintain project documentation, including contracts, submittals, RFIs, change orders, and permits
Monitor project schedules, deadlines, and deliverables to help keep projects on track
Coordinate communication with subcontractors, vendors, clients, and internal teams
Assist with bid documentation, project setup, and contract administration
Maintain accurate records of project costs, invoices, and budgets
Support compliance with company policies, safety regulations, and local building requirements
Compile closeout documents, warranties, and final project reports
Schedule meetings, prepare meeting notes, and follow up on action items

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Construction Administrator

We are looking for a detail-oriented Construction Administrator to support proje...

Location

United States , Brea

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree from a two-year college or technical program required
bachelor’s degree preferred
1–2 years of experience in construction administration or a closely related support role
Demonstrated ability to work with contracts, vendors, and project documentation in a fast-paced environment
Proficiency with Smartsheet or similar project management software is required
Strong computer skills, including Microsoft Word, Excel, Outlook, OneDrive, and SharePoint, as well as DocuSign
Ability to manage inbound calls, perform accurate data entry, and handle administrative office responsibilities with strong attention to detail

Job Responsibility

Manage the full administrative lifecycle of contracts, purchase orders, and change documentation, ensuring timely routing, approvals, and execution through digital tools such as DocuSign
Coordinate with contractors and suppliers to maintain productive working relationships, track invoice status, and support accurate payment processing
Monitor renovation progress across units by maintaining organized records, updating milestone information, and sharing status details with appropriate stakeholders
Assist with solicitation activities by preparing bid packages, supporting scope documentation, and organizing contractor selection and award materials
Provide project administration support for budgeting, schedules, setup activities, closeout tasks, and construction documentation such as RFIs, submittals, and meeting records
Maintain structured filing systems for project documents, warranties, turnover materials, and closeout records while supporting compliance with company procedures
Prepare loan draw submission packages by assembling required backup documentation and ensuring deadlines are met
Facilitate communication among project teams by coordinating meetings, creating agendas, recording minutes, and distributing follow-up information
Deliver general administrative support to office and field personnel, including handling inbound calls, data entry, correspondence management, and document distribution

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Construction Administrator

Are you ready to take your administrative skills to the next level? Do you thriv...

Location

United Kingdom , Dagenham

Salary:

30000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong administration & coordination experience
Knowledge of the facilities or construction industries
Strong attention to detail
Very organised and structured
Strong communication skills
A high level of customer service
Proactive and able to us initiative

Job Responsibility

Managing the job logic system to ensure tasks are tracked and executed efficiently
Maintaining and updating the works diary to ensure all projects are on schedule
Assisting in preparing and sending out quotes to clients
Overseeing account management to foster positive client relationships
Planning installations and PPM contracts
Ensuring all parts are ordered and sent to the site on time
Raising Purchase Orders (POs) to streamline our procurement process
Training and mentoring junior team members, helping them grow in their roles

What we offer

Competitive Salary
Pension Scheme
20 days of annual leave + bank holidays, increasing to 25 days with service
Friendly Environment
Free Onsite Parking
Company Socials

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