Construction Administrator Job at Robert Half (La Jolla)

Construction Administrator

Robert Half

Location:
United States , La Jolla

Category:
Construction

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our client is seeking a highly organized and detail-oriented Construction Administrator to support construction projects from pre-construction through closeout. This role will be responsible for coordinating project documentation, tracking contracts and change orders, supporting communication between project stakeholders, and helping ensure timelines and compliance requirements are met.

Job Responsibility:

Provide administrative support to project managers, superintendents, and construction teams
Prepare, track, and maintain project documentation, including contracts, submittals, RFIs, change orders, and permits
Monitor project schedules, deadlines, and deliverables to help keep projects on track
Coordinate communication with subcontractors, vendors, clients, and internal teams
Assist with bid documentation, project setup, and contract administration
Maintain accurate records of project costs, invoices, and budgets
Support compliance with company policies, safety regulations, and local building requirements
Compile closeout documents, warranties, and final project reports
Schedule meetings, prepare meeting notes, and follow up on action items

Requirements:

2+ years of administrative experience in construction, engineering, architecture, or a related field
Strong understanding of construction documentation and project coordination processes
Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
Experience with project management or construction software is preferred
Excellent organizational, multitasking, and communication skills
High attention to detail and ability to work in a fast-paced environment

Nice to have:

Familiarity with RFIs, submittals, purchase orders, and change orders
Ability to manage multiple deadlines and priorities effectively
Strong customer service mindset and problem-solving ability

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Additional Information:

Job Posted:
May 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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