Construction Administrative Coordinator Job at Robert Half (Indianapolis)

Construction Administrative Coordinator

We are looking for a highly organized and detail-oriented construction administr...

Location

United States , Deerfield Beach, Florida

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, project management, or a related field is preferred
1–3 years of experience in project coordination, administration, or relevant role
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite and project management tools
Ability to work both independently and as part of a team
Detail-oriented with a proactive approach to problem-solving

Job Responsibility

Coordinate project activities, resources, equipment, and information
Track project progress and deliverables using standardized tools
Monitor project schedules and address potential delays or risks proactively
Assist in preparing and maintaining comprehensive project documentation, plans, and reports
Facilitate effective communication between team members, clients, and vendors
Organize meetings, prepare agendas, and capture meeting notes as needed
Support budget tracking and invoice processing related to the project
Resolve routine issues and escalate complex challenges to the project manager
Ensure adherence to internal compliance standards and customer requirements throughout the project lifecycle

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Administrative Assistant - Project Coordinator - Construction

Under the supervision of the Business Development Manager, you will act as the c...

Location

Canada , Montreal

Salary:

30.00 - 35.00 CAD / Hour

Randstad

Expiration Date

July 03, 2026

Requirements

DCS (DEC) in project management or a related field
Relevant experience in a technical field related to construction or security
Bilingualism is essential to communicate with a diverse clientele
Sharp sense of priorities
Resourcefulness
Surgical precision
Strong team spirit

Job Responsibility

Perform data entry for cost tracking and transmit relevant information to the project coordinator for optimal management
Proceed with purchases from suppliers according to approved quotes and manage delivery slips as well as merchandise returns (including warranties)
Establish work team schedules and coordinate pickup times with technicians
Confirm appointments with clients, validate work planning, and ensure rigorous follow-up on site progress

What we offer

Monday to Friday, 8:00 AM to 4:30 PM
37.5 hours per week
1-hour lunch break
Office located in East Montreal, easily accessible via the Honoré-Beaugrand metro station
Professional Environment: Join a leader in security solutions offering a structured and collaborative workspace
Stable Mandate: A 12-month mission at the heart of operational activities in the Montreal-East district

Fulltime

Administrative Assistant - Project Coordinator - Construction

Under the supervision of the Business Development Manager, you will act as the c...

Location

Canada , Montréal

Salary:

30.00 - 35.00 CAD / Hour

Randstad

Expiration Date

June 21, 2026

Requirements

DCS (DEC) in project management or a related field
Relevant experience in a technical field related to construction or security
Bilingualism is essential to communicate with a diverse clientele
Sharp sense of priorities, resourcefulness, surgical precision, and a strong team spirit

Job Responsibility

Perform data entry for cost tracking and transmit relevant information to the project coordinator for optimal management
Proceed with purchases from suppliers according to approved quotes and manage delivery slips as well as merchandise returns (including warranties)
Establish work team schedules and coordinate pickup times with technicians
Confirm appointments with clients, validate work planning, and ensure rigorous follow-up on site progress

What we offer

Professional Environment: Join a leader in security solutions offering a structured and collaborative workspace
Stable Mandate: A 12-month mission at the heart of operational activities in the Montreal-East district

Fulltime

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Executive assistant / operations coordinator - construction

Are you an experienced administrative professional who thrives in a fast-paced e...

Location

Canada , Etobicoke

Salary:

60000.00 - 75000.00 CAD / Year

Randstad

Expiration Date

August 07, 2026

Requirements

3+ years of experience in an Executive Assistant, Administrative Assistant, Operations Administrator, Office Manager, or similar role
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel
Experience supporting multiple stakeholders and managing competing priorities
Exceptional organizational skills and attention to detail
Strong communication and interpersonal skills
Ability to work independently, take initiative, and adapt to changing priorities
Experience with QuickBooks or basic bookkeeping is considered an asset
Experience coordinating projects, tasks, or operations within a construction, trades, engineering, manufacturing, or project-based environment is considered a strong asset
Professional, resourceful, and able to maintain confidentiality

Job Responsibility

Act as a key support partner to senior leadership, ensuring priorities, deadlines, and action items are tracked and completed
Manage complex calendars, meetings, and scheduling across multiple stakeholders
Coordinate administrative and operational activities to support day-to-day business functions
Prepare reports, correspondence, presentations, and other business documentation
Maintain organized records, files, and company documentation
Assist with project coordination and follow-up to ensure timely completion of tasks
Support communication between departments and external partners
Handle confidential information with professionalism and discretion
Monitor and manage administrative processes to ensure efficiency and accuracy
Support reporting, documentation, and various operational initiatives as required

What we offer

Competitive salary
Comprehensive health, dental, and vision benefits
On-site fitness facility
On-site parking
Opportunity to work closely with senior leadership and gain exposure to business operations

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator to support active construction ...

Location

United States , Quincy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, project coordination, or construction support role
Proficiency with Procore, SAP, and Microsoft Office products
Ability to manage documentation and contract records with strong attention to detail
Experience handling inbound calls, written requests, and scheduling responsibilities in a detail-focused setting
Strong organizational skills with the ability to support multiple active projects at once
Personable and collaborative communication style suited to working with clients, subcontractors, and internal teams
Availability to work 25 hours per week, Monday through Friday, in Quincy, Massachusetts

Job Responsibility

Prepare, organize, and distribute project-related documents to ensure teams have timely and accurate information
Respond to incoming requests from clients, subcontractors, and project staff while providing attentive administrative support
Coordinate documentation and workflow needs across multiple construction projects running at the same time
Maintain subcontractor agreements and project contracts, tracking status and supporting proper recordkeeping
Schedule meetings, update calendars, and assist with general project coordination activities as needed
Support daily office and project administration using systems such as Procore, SAP, and Microsoft Office applications
Help facilitate communication among project participants to keep tasks aligned and deadlines on track

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Parttime

Administrative Coordinator

We are looking for an Administrative Coordinator to support construction-related...

Location

United States , West Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, preferably within construction or a project-based environment
Strong ability to manage documentation, maintain organized records, and handle multiple priorities with accuracy
Experience coordinating calendars, meetings, and project schedules in a fast-paced setting
Familiarity with invoice processing, expense tracking, and general administrative financial support
Clear written and verbal communication skills for working with internal teams, clients, and external partners
Proficiency with data entry and maintaining information in business or construction management software
Ability to answer inbound calls professionally and respond to routine administrative requests efficiently

Job Responsibility

Organize and maintain project records, including agreements, revisions, permits, applications, and final closeout materials
Coordinate compliance-related documentation by tracking items such as RFIs, submittals, insurance records, and tax forms for subcontractors and vendors
Review, route, and monitor invoices, payment applications, and expense documentation to support timely approvals and processing
Track project-related financial details such as job costs, lien waivers, and subcontractor payment status
Maintain schedules for projects, monitor deadlines and deliverables, and help keep subcontractor activities aligned with timelines
Arrange meetings for project teams, prepare supporting materials, and distribute notes or documentation to relevant participants
Enter and update project information within company systems and databases to ensure records remain accurate and current
Serve as a communication hub for project managers, engineers, clients, vendors, and subcontractors to support smooth day-to-day coordination
Provide broad administrative support, including ordering materials, assembling bid-related documentation, and assisting with special projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Coordinator

We are looking for an Administrative Coordinator to join a manufacturing organiz...

Location

United States , Golden Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative coordination, project support, or similar office-based role
Background supporting construction, facilities, real estate, or project-related work is preferred
Strong organizational skills with careful attention to detail and consistent follow-through
Working knowledge of Microsoft Teams, SharePoint, and standard Microsoft Office applications
Ability to communicate professionally with internal teams, vendors, and external contacts
Comfortable managing multiple priorities and adapting quickly in a fast-moving environment
Strong problem-solving ability with the judgment to identify next steps and seek answers when needed

Job Responsibility

Coordinate administrative activities that support ongoing real estate and construction projects across a global facilities portfolio
Review and manage shared team communications, directing requests to the right contacts and ensuring timely follow-up on open items
Track vendor invoices and payment-related updates, working with internal stakeholders and suppliers to help resolve outstanding issues
Organize, update, and maintain project files and related records within SharePoint and other team collaboration tools
Communicate with vendors and business partners regarding project documentation, status questions, and routine administrative matters
Assist with project reporting, status tracking, scheduling, and documentation across several active initiatives at the same time
Provide flexible day-to-day support that helps the team manage workload effectively during a period of growth and hiring
Help keep meetings, action items, and project details organized so workstreams continue progressing efficiently

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator – Property Management

Location

Canada , Saint-Léonard

Salary:

50000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

July 18, 2026

Requirements

Academic background (College Diploma or higher) in business administration, property management, or finance
Confirmed experience of 5 to 7 years in an administrative role related to commercial real estate or construction
Advanced technical expertise with the Microsoft 365 suite
Operational mastery of the HOPEM property management software
Perfect mastery of French and functional English for communications outside of Quebec
Superior organizational skills allowing you to navigate a multi-tasking environment
High level of autonomy and intellectual curiosity to master the technical aspects of the field
Exemplary rigor in processing contractual and financial documents
An ability to communicate diplomatically and effectively with various stakeholders
A proactive mindset oriented toward solutions and great agility in the face of the unexpected

Job Responsibility

Overseeing the client experience by ensuring rigorous follow-up of requests until full resolution
Steering the technical coordination of buildings, including the management of purchase orders, preventive inspections, and general maintenance
Acting in direct support of the Property Manager for the planning of renovation, development, or construction projects
Ensuring the integrity of the internal database and real estate registries to guarantee reliable information at all times
Taking charge of the administrative component related to the management cycle: drafting notices, preparing inspection reports, and supporting permit applications
Collaborating on legal compliance by reviewing leases, rental offers, and professional service contracts
Actively participating in the marketing of vacant spaces through optimized distribution strategies

What we offer

Competitive annual salary between $50,000 and $55,000
Comprehensive insurance package offered upon hiring
Office located in the heart of Hochelaga-Maisonneuve, a booming neighborhood
Direct contact with strategic decision-makers, promoting accelerated learning
A human-scale work environment focusing on stability and long-term growth

Fulltime

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Construction Administrative Coordinator

Job Description

Job Responsibility

Requirements

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Construction Administrative Coordinator

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