Construction Administrative Coordinator Job at Robert Half (Indianapolis)

Construction Administrator

Mirrastone is Victoria’s #1 residential volume builder and is committed to deliv...

Location

Australia , Shepparton

Salary:

Not provided

AHB Group Ltd

Expiration Date

Until further notice

Requirements

Highly organised with strong attention to detail
Excellent communication skills, both verbal and written
Comfortable managing multiple tasks and deadlines
Customer-focused with a friendly and professional phone manner
Proficient with general office software and willing to learn industry-specific systems
Experience in construction administration or a similar role is desirable but not essential
Must have unlimited Australian work rights
Able to interview in person

Job Responsibility

Administration support to the onsite construction team
General administration duties including file organisation
Service inbound client enquiries and conduct introduction calls with clients
Ability to establish strong networks with internal and external stakeholders
Assisting our customer experience coordinators when required
Coordinating documentation, supporting site teams, and ensuring clients receive clear, timely communication throughout their build journey

What we offer

Training, development and mentoring
Opportunities to grow within the organisation
Legendary company events
Diversity, inclusion and a bunch of fun people doing amazing things

Parttime

Construction Administrator

Mirrastone is Victoria’s #1 residential volume builder and is committed to deliv...

Location

Australia , Derrimut

Salary:

Not provided

AHB Group Ltd

Expiration Date

Until further notice

Requirements

Highly organised with strong attention to detail
Excellent communication skills, both verbal and written
Comfortable managing multiple tasks and deadlines
Customer-focused with a friendly and professional phone manner
Proficient with general office software and willing to learn industry-specific systems
Must have unlimited Australian work rights
Able to interview in person

Job Responsibility

Administration support to the on-site construction team
Conduct introduction calls with clients
Ability to establish strong networks with internal and external stakeholders
Taking meeting minutes
General administration

What we offer

A passionate and fun team
Training, development and mentoring
Opportunities to grow within the organisation
Lunchtime walks and extravagant company events
Diversity, inclusion and a bunch of fun people doing amazing things
Onsite Parking (Derrimut Location)
Inspirational leadership

Fulltime

Administrative Coordinator

We are looking for a detail-oriented Administrative Coordinator to join our team...

Location

United States , New Castle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an administrative role, preferably in the construction industry
Proficiency in CRM software and managing databases
Strong skills in answering inbound calls and delivering clear and effective communication
Experience with calendar management and scheduling tasks
Exceptional organizational abilities and attention to detail
Ability to handle multiple tasks in a fast-paced environment
Strong written and verbal communication skills
Familiarity with managing insurance certificates and bid-related documentation is a plus

Job Responsibility

Collaborate closely with the Estimating department to facilitate efficient communication and organize activities
Generate weekly Bid Tracker reports, update the database, and maintain bid documentation
Prepare and manage client prequalification materials and oversee subcontractor prequalification processes
Request and track insurance certificates for bids, ensuring subcontractor compliance
Coordinate and order bid bonds, performance bonds, and related documentation as needed
Print or request drawings, plans, and specifications to support project bids
Draft and revise proposal letters and clarifications to meet client requirements
Submit bid documents electronically, ensuring accuracy and timely delivery
Take on additional tasks assigned by senior management or related to the role

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Construction Administrator

Join our team as a Construction Administrator in Northampton. Play a pivotal rol...

Location

United Kingdom , Northampton

Salary:

13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a construction or administrative role
Strong organisational skills with the ability to multitask
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
A proactive approach to problem-solving and a team player attitude

Job Responsibility

Assisting with project documentation, including contracts, invoices, and reports
Coordinating schedules and meetings, ensuring everyone is on the same page
Managing correspondence and communication with contractors, suppliers, and stakeholders
Maintaining project files and records, ensuring easy access to information
Supporting the project management team in day-to-day administrative tasks

Fulltime

Construction Administrator

LAN Associates is seeking an experienced Construction Administrator to join our ...

Location

United States , Goshen

Salary:

80000.00 - 120000.00 USD / Year

LAN Associates

Expiration Date

Until further notice

Requirements

A degree in Architecture, Engineering (Structural, Civil, Mechanical, Electrical), Construction Management, or related type degree certification in design or construction
A minimum of 10 years of experience in Construction Administration or Management, with specific experience related to NY public work with multi-prime contracts
Prior experience in the A/E Industry with exposure to K-12, Higher Education, and Municipal Projects
Proficiency with Microsoft Outlook, Word, and Excel
Possession of a valid driver’s license with a good driving record
Strong organizational skills with exceptional attention to detail and ability to manage multiple tasks simultaneously
Excellent communication skills, both written and verbal, with a proactive approach to problem solving

Job Responsibility

Manage project documentation, including contracts, schedules, and progress reports, ensuring accuracy and timely updates
Coordinate communication between project managers, clients, and contractors to facilitate smooth project execution
Liaison with client when needed
Visit job sites to review compliance with our drawing and specifications
Take photographs and write field memos to document observations
Attend and chair pre-construction meetings
prepare minutes of meetings for distribution to all parties
Attend job site and other construction administration related meetings along with other department staff, if required
Log submittal and shop drawings and ensure submittals and shop drawings are reviewed by the designers in a timely manner
Review contractor applications for payment

What we offer

Comprehensive benefits package
Collaborative, growth-oriented work environment

Fulltime

Construction Administrator

Mirrastone is Victoria’s #1 residential volume builder and is committed to deliv...

Location

Australia , Shepparton

Salary:

Not provided

AHB Group Ltd

Expiration Date

Until further notice

Requirements

Highly organised with strong attention to detail
Excellent communication skills, both verbal and written
Comfortable managing multiple tasks and deadlines
Customer-focused with a friendly and professional phone manner
Proficient with general office software and willing to learn industry-specific systems
Experience in construction administration or a similar role is desirable but not essential
You must have unlimited Australian work rights
Able to interview in person

Job Responsibility

Administration support to the onsite construction team
General administration duties including file organisation
Service inbound client enquiries and conduct introduction calls with clients
Ability to establish strong networks with internal and external stakeholders
Assisting our customer experience coordinators when required

What we offer

Flexible part-time position
Training, development and mentoring
Opportunities to grow within the organisation
Legendary company events
Diversity, inclusion and a bunch of fun people doing amazing things

Parttime

Project Coordinator, Construction

Groma is blending real estate and technology to unlock a new real estate asset c...

Location

United States , Boston

Salary:

Not provided

Groma (MA)

Expiration Date

Until further notice

Requirements

1-3 years of experience in project management, property management, or administration
Strong analytical skills with the ability to identify data trends
Excellent organizational skills, capable of managing multiple tasks and prioritizing effectively
Meticulous attention to detail
Strong written and verbal communication skills, including the ability to convey technical information to both technical and non-technical audiences
A team player who can collaborate effectively
Creative problem-solving abilities
Proficiency in project management software, budgeting tools, and relevant applications
A commitment to continuous learning and staying updated on industry trends

Job Responsibility

Project Administration: Providing administrative support to project managers, coordinating projects, and monitoring progress to ensure compliance with Groma standards
Project Planning: Assisting in developing project plans, schedules, and specifications and supporting project execution from start to finish
Financial Management: Tracking and analyzing project finances, reviewing invoices, developing cost calculators, and preparing financial reports
Scheduling: Creating and managing project schedules, supporting vendor scheduling, and planning capital allocation
Subcontractor Management: Assist the Project Manager in coordinating and scheduling vendors. Monitor and track subcontractor insurance to ensure compliance with all legal and regulatory requirements, including insurance, licenses, and safety standards
Warranty Management: Following up on warranties and resolving claims
Tool Development: Working closely with our project management tool to set up projects, budgets, and document project details
Supply Chain Management: Managing supplier relationships, sourcing materials, and negotiating terms
Documentation: Developing and maintaining operational and procedural documents, documenting building details, and conducting research on optimization opportunities
Asset Management: Assisting with capital reprojections and long-term asset planning

What we offer

Medical, dental, and vision insurance
401(k) with company match
Paid time off
5% 401k match
High-quality health, dental, and vision insurance plans
Fully covered commuter passes for bus, subway, boat, or commuter rail
Competitive paid time off policy
Competitive compensation package
13 official company holidays
1 floating holiday

Fulltime

Construction Project Administrator

Location

United Kingdom , Durham

Salary:

28000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in project or construction administration, hire desk operations, document control, or general construction admin
a flexible, team-focused attitude and a willingness to take initiative
strong IT skills, especially in Microsoft Excel, Word, and Teams
ability to thrive in a fast-paced office environment

Job Responsibility

Delivering efficient administrative support to a busy construction team
maintaining well-organised project files and accurate record-keeping
liaising with internal teams, suppliers, hire companies, and management to coordinate confidential project details
professionally handling calls, correspondence, and general office tasks
entering data, managing holiday requests, and updating HR records
supporting budget tracking and expense reporting
managing purchase orders, delivery tracking, and supplier communications
ensuring lifting equipment and plant servicing and maintenance schedules are up to date
supporting directors with project planning, progress tracking, and reporting
assisting with on-boarding and safety inductions

What we offer

28 days holiday, including bank holidays and Christmas/New Year closure
free onsite parking
private healthcare benefits
retail & lifestyle discounts
cycle-to-work scheme
generous pension plan
death in service cover
modern facilities
company awards ceremonies
regular team-building events

Fulltime

Construction Administrative Coordinator

Robert Half

Location:
United States , Indianapolis

Category:
Construction

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 21, 2026

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